Previous Communications and Updates

EU Settlement Scheme - Reimbursement by the Home Office (March 2019)

If you have applied for the EU Settlement Scheme and are to be reimbursed, following the Prime Minister's announcement to waive the £65 fee, the Home Office has confirmed that you will receive a refund after 30 March 2019. 

If you are due a refund you do not need to do anything. The Home Office will automatically refund the fee to the card that was used to pay it. An email will be sent to the contact address provided in the application, confirming when the refund has been processed. 


EU Settlement Scheme - Scheme Live (January 2019)

The next pilot phase of the EU Settlement Scheme is now live. This phase is open to all EU citizens living in the UK who have a valid biometric passport. It is also open to non-EU family members of EU citizens who have a valid biometric residence card or permit. 

This phase of testing means that students and family members are able to apply provided they have either a biometric passport or biometric residence card.

Please note that Irish citizens do not need to apply to the EU Settlement Scheme but can if they wish to. The Home Office has confirmed that EEA and Swiss nationals are not eligible to apply during this pilot but will be able to once the Scheme is fully open by 30 March 2019.

The deadline for making an application is 30 June 2021. 

Following the Prime Minister's announcement on Monday 21 January 2019 that the £65 fee required to make the application has been withdrawn, we are awaiting further details of how this will affect the process. The app still requests payment. Therefore, you may wish to defer making your application until this part of the process is amended in line with the announcement. 

Making an Online Application 

The online application will require you to:

  • Verify your identity - You will need to have a valid biometric passport or biometric residence card (issued by the Home Office) to apply in the pilot.
  • Criminality check - You will need to complete the criminality check by declaring any criminal convictions. Only serious or persistent criminality will affect your application.
  • Verify your residence in the UK - You will need to provide evidence of your residence in the UK. There are a number of ways you can do this. The easiest is to provide your National Insurance number. The Home Office will then check UK tax and certain benefits data and use those records to help work out how long you have been resident in the UK. Information on the other types of evidence you can upload can be found at https://www.gov.uk/guidance/eu-settlement-scheme-evidence-of-uk-residence
  • Verify your residence in the UK - Alternatively, if you have a valid permanent residence document or valid indefinite leave to enter or remain, you will need to provide proof of that status.
  • Pay any application fee – see notice above. 

Details of the Scheme and applicant eligibility can be found at:
https://www.gov.uk/guidance/eu-settlement-scheme-public-test-phase-applicant-eligibility

Instructions on how to apply can be found at:
https://www.gov.uk/settled-status-eu-citizens-families/applying-for-settled-status

and

https://www.gov.uk/apply-stay-uk-leaves-eu-test-phase?step-by-step-nav=0c79b832-75de-4854-8154-d62774a8dfb8

For more information about the EU Settlement Scheme visit GOV.UK.

Continuing an Application from the 2018 Pilot

If you were unable to complete your application to the Scheme during the pilot phase in November/December 2018, you can continue to do so by clicking on the link:
https://www.gov.uk/apply-stay-uk-leaves-eu-test-phase

and scroll to ‘Continue your application’.

Home Office Resolution Centre and Support

The Scheme is independent of the University and the HR team is unable to respond to any queries regarding individual applications. For any questions about an application made during this pilot, contact the EU Settlement Scheme Resolution Centre by calling 0300 123 7379 (inside the UK) or +44 (0) 203 080 0010 (outside the UK). Find out about call charges at gov.uk/call-charges. You can also ask a question using the online submissions form.

https://eu-settled-status-enquiries.service.gov.uk/start?hof-cookie-check

You can also contact the assisted digital service We Are Digital if you require support. Contact details for We Are Digital are as follows:  
Phone: 03333 445 675
Text Message: text the word “VISA” to 07537 416 944

Monday to Friday 9am to 5pm

Access to Android Devices and the EU Exit: ID Document Check App

We understand that not everyone will have access to an Android device that has the required capability to download the EU Exit: ID Document Check

You can make an appointment to access the University’s Android tablets by emailing hr-eustaffinfo@glasgow.ac.uk. The Androids are available for you and your immediate family member(s) to use – please confirm how many family member(s) will require use of the device at the time of booking. The University will ask you to confirm the family member’s relationship with you at the time of using the device. This information will be not be retained.

The devices should only be used for the Identity Verification Stage of the process.  Once this is complete, you are able to continue your application using a PC or laptop.

Please note that use of Android devices is by appointment only.

Recording Your Status

If you have previously applied and been granted pre-Settled or Settled status and you wish to notify us of this, please contact your local HR team who will record the outcome of your application.


Claiming Reimbursement of £65 fee for pre-Settled and Settled Status Applications

If you applied to the EU Settlement Scheme and were charged the £65 fee, the Home Office has confirmed that it will reimburse the fee before 20 April 2019. You do not need to do anything. You will receive an email from the Home Office confirming that the payment has been made directly to the credit/debit card you used when making the application. 


Instructions Email (issued 14 November 2018)

Dear Colleague

Further to my recent email, I am writing to inform you that the Home Office has confirmed that you can now register to take part in the EU Settlement Scheme pilot. The following information has been provided to us to share with our eligible staff.

This pilot applies only to people working in the higher education sector. These are

  • EU citizens or
  • Non-EU family members of EU citizens.

By taking part, you will be able to make an early application for your new UK immigration status so you can continue to live and work in the UK after the end of the planned implementation period on 31 December 2020.

What you need to do:

If you would like to participate in the pilot you will need to send a blank email from your own email account to [for link please contact hr-eustaffinfo@glasgow.ac.uk]. The Home Office will then respond to your email with further details on completing an online application. Please note that The Home Office will be replying to emails on a phased basis and it might take two to three weeks for you to receive your reply. Please only send one email, and make sure you check your inbox and junk mail regularly.

When you do receive a reply, it will contain a link to the online application form, and you will need to independently complete your application before 22 December 2018.

You will only be able to take part in the pilot if you are working at the University of Glasgow, and you are:

  • an EU citizen and have a valid biometric passport (this is an e-passport which has a digital chip); or
  • a non-EU family member of an EU citizen and have a biometric residence card with ‘EU Right to Reside’ on the back, which you applied for on or after 6 April 2015

Application process during the pilot:

To apply for status under the EU Settlement Scheme you will need to complete an online application:

  • Verify your identity - You will need to have a valid biometric passport or biometric residence card (issued by the Home Office) to apply in this pilot. All applicants must use the EU Exit: ID Document Check app to verify their identity. This is currently only available to download on Android devices - if your device has the technology to make contactless payments it will be able to use this app. Information on how to access the app will be included in the application process. If you cannot access this app during the pilot, there will be alternative ways for you to verify your identity once the scheme opens fully next year. After using the app to verify your identity, you can complete the rest of the application either on that device or on any smartphone, laptop or computer.
  • Criminality check - You will need to complete the criminality check by declaring any criminal convictions. Only serious or persistent criminality will affect your application. This should not affect the vast majority of EU citizens and their family members.
  • Verify your residence in the UK - You will need to provide evidence of your residence in the UK. There are a number of ways you can do this. The easiest is to provide your National Insurance number. The Home Office will then check UK tax and certain benefits data and use those records to help work out how long you have been resident in the UK. You will get a result of this check straightaway. If you agree with the result, you can accept it and complete your application. If you disagree, this is not a problem, as you will be able to upload additional evidence of your residence. Information on the other types of evidence you can upload can be found on GOV.UK. Alternatively, if you have a valid permanent residence document or valid indefinite leave to enter or remain, you will just need to provide proof of that status.
  • Pay any application fee – An application costs £65 for those aged 16 or over, but is free if you have a valid permanent residence document or valid indefinite leave to enter or remain.

We understand that not everyone will have access to an Android device that has the required capability. We are intending to set up access to two such devices. Once these are in place, we will add information to the EU Information page around location and availability.

Your participation in this pilot allows you to apply early to the EU Settlement Scheme and gives the Home Office an opportunity to test the application process. Successful applicants will not need to apply again for the same status once the scheme opens fully next year.

Please note that making an application during this pilot phase is entirely voluntary. There will be no change to your current rights under EU law until the end of the planned implementation period on 31 December 2020. If you choose not to apply during this phase you will be able to apply once the scheme is fully open by 30 March 2019 and at any time up until 30 June 2021, in line with the draft Withdrawal Agreement with the EU.

Irish citizens enjoy a right of residence in the UK that is not reliant on the UK’s membership of the EU. They will not be required to apply for status under the EU Settlement Scheme, but may do so if they wish.

Support:

For any questions about an application made during the pilot, contact the EU Settlement Scheme Resolution Centre by calling 0300 123 7379 (inside the UK). Find out about call charges on www.gov.uk/call-charges. You can also ask a question using the online submissions form eu-settled-status-enquiries.service.gov.uk.

An assisted digital service is available for those who do not have the appropriate access, skills or confidence to complete the online application form. If you require such support with your application, please contact We Are Digital by calling 03333 445675 (Mon-Fri 9am-5pm). Further information on this service can be found on GOV.UK once the pilot goes live.

Please note that, as the pilot is independent of the University, the HR team is not able to respond to technical or application queries. All questions relating to individual applications should be directed to the Resolution Centre or We Are Digital as above.

For more information about the EU Settlement Scheme visit GOV.UK.

Best Wishes

Christine Barr
Director of Human Resources


EU Settlement Scheme - Second Pilot Home Office Briefing Pack (November 2018)

Applying for Settled or Pre-Settled Status (November 2018)

The Home Office has provided an update (11 October 2018), announcing its second pilot phase of the EU Settlement Scheme. This will take place from 1 November to 21 December 2018.  Our understanding is that staff at many Higher Education Institutions including the University of Glasgow will be able to participate in this from mid-November onwards. 

The Scheme (please refer to the FAQs) is the process for resident EU* citizens and their family members to exchange their PR status or apply for Settled or pre-Settled status, allowing them to continue to live and work in the UK after 31 December 2020.

As far as we are aware, the new online application system for the scheme will be accessible through phones, tablets, laptops and computers.  The University has confirmed that it will reimburse eligible employees the £65 cost of applying for Settled or pre-Settled status.

We will let you know as soon as we can the details of the process and what you need to do to apply during this pilot phase.

If you wish to raise questions or seek individual guidance, please speak to your local HR team or contact: hr-visas-and-immigration@glasgow.ac.uk

*Irish nationals do not need to apply for Settled status.

Video Updates

Director of Human Resources Update - October 2018

As we move closer to the date when the UK formally withdraws from the European Union the Director of Human Resources Christine Barr outlines what the University is doing to support colleagues from the rest of the EU.  

As we move closer to the date when the UK formally withdraws from the European Union the Director of Human Resources Christine Barr outlines what the University is doing to support colleagues from the rest of the EU.

 

 

 

The University greatly values the contributions that all colleagues make in ensuring that Glasgow continues to be a world leading, world changing institution.

 

The University greatly values the contributions that all colleagues make in ensuring that Glasgow continues to be a world leading, world changing institution.

 

 

 

 

Christine Barr explains what is being done to ensure that the views of the University of Glasgow are understood and listened to by both the UK and Scottish Governments.

 

Christine Barr explains what is being done to ensure that the views of the University of Glasgow are understood and listened to by both the UK and Scottish Governments.