EU Information for Staff

The University is working to ensure it keeps its staff informed as well as supported through the uncertainty as the UK moves towards leaving the EU. The University currently employs over 1100 non-UK EEA staff which represents circa 14.5% of our staff. 24% of our researchers are from non-UK EEA countries and Switzerland.

The information presented here is accurate at the time of publishing, however if you have any specific concerns you can seek further guidance from your local HR Team:

College of Arts HR Team arts-hr@glasgow.ac.uk
College of MVLS HR Team mvls-hr-enquiries@glasgow.ac.uk
College of Science & Engineering HR Team scieng-hr@glasgow.ac.uk
College of Social Science HR Team socsci-hr@glasgow.ac.uk
University Services HR Team us-hr@glasgow.ac.uk

Important Updates

Brexit Update from David Duncan

Brexit Update

Colleagues and students will be aware of the continued uncertainty over the UK’s relations with the European Union, following the 2016 referendum vote to withdraw from the EU. The Government’s position is that the UK will leave the EU on 31 October 2019 whether or not an agreement has been reached before that date.

Whatever the circumstances of the withdrawal there will be consequences for the University of Glasgow. The Senior Management Group is committed to doing everything possible to protect the interests of our students, staff and the University as a whole and has issued regular bulletins as well as posting advice on the University website. The following points should be noted:

Members of staff from other EU countries

We greatly value the contribution of members of staff from other EU countries, who make up 14% of our workforce. Advice for EU nationals on residency and employment issues is available on the website at:
https://www.gla.ac.uk/explore/euinformation/staff/

In particular, EU nationals are invited to consider applying for ‘settled status’ under the EU settlement scheme - help and support is available for those who wish to do so.

EU Students

We are also proud that so many students from other European Union countries choose to study at the University of Glasgow. We welcome the Scottish Government’s confirmation that the fee status of EU students admitted to undergraduate programmes in Scotland in 2019 and 2020 will remain unchanged.

Tier 1 Visas

We welcomed the UK Government’s announcement earlier this month that the cap on Tier 1 ‘exceptional talent’ visas is being abolished. We will share further information on this change of policy when it is available.

Finance & Procurement related issues

Given the potential for disruption to international trade, plans are in place to pre-order essential materials. However, it will obviously not be possible to pre-order perishable goods such as certain gases. Research teams are advised to conduct an inventory of materials they use and to consider the implications for equipment and activities in the event that supplies from EU countries are disrupted.

International Travel

There is the potential for some disruption to travel between the UK and EU countries. Members of staff and students are reminded that, in the event of a no-deal withdrawal, EU countries may not admit individuals with passports which are due to expire within six months of the date of travel. In addition, health insurance may be required for personal travel to other EU countries (members of staff travelling on University business will be covered by University insurance arrangements provided those travelling complete the relevant documentation in advance of their journey).

Research

Members of staff are encouraged to continue applying for European research grants for as along as this opportunity is available to UK universities. We will continue to lobby for the strongest possible involvement in EU research programmes post-withdrawal. We can also rely on UKRI’s commitment to protect funding for successful bids and to introduce replacement schemes if the UK is excluded from EU programmes; we will share more information about these if they are introduced.

Student Mobility

There is little further information to share regarding either the UK’s involvement in Erasmus programmes. In the event of a no-deal withdrawal on 31 October, all student exchanges that have started on or before that date will be guaranteed by the European Commission. Furthermore, Erasmus+ International Credit Mobility (ICM) 2018 and 2019 projects will be guaranteed by the UK government in the event of a no-deal withdrawal.

Advice at this stage is that we should act as if the UK will continue to participate in all Erasmus initiatives; as with research, we will lobby hard as an individual institution and via the relevant national organisations to maintain our involvement in these programmes. If in due course we are excluded from certain initiatives, we will utilise bilateral relationships to maximise collaboration and exchanges with partners in other European countries.

Links with European Partners

Finally, we are working hard to maintain and develop even closer links with partners institutions in other European countries - both through bilateral arrangements (such as those with Leuphana University in Germany and Radboud in the Netherlands) and through the Guild of European Research-Intensive Universities (https://www.the-guild.eu/). We will take every opportunity to strengthen those links, to maintain a high-profile in Europe and to emphasise that whatever the political outcome, the University of Glasgow will remain a committed member of the European academic community.

David Duncan
Chief Operating Officer & University Secretary

 


EU Update from the Principal

Dear Colleagues

Given the ongoing uncertainty surrounding the United Kingdom’s relationship with the European Union, we agreed at Senior Management Group that I should update members of staff on the current situation and the actions we are taking in this regard.

Research and exchange programmes

We continue to lobby the UK and Scottish governments and their agencies with a view to preserving the closest possible links with EU research programmes.  This argument is accepted by almost all parties, but in the event of a no-deal withdrawal from the EU, it is likely that UK universities will be excluded from EU programmes, at least temporarily.  If this happens, we will strive to maintain Glasgow’s position as an international University with strong ties in Europe through bilateral arrangements and broader partnerships. 

Tuition fees, visas and funding issues

For the purposes of tuition fees, students from other EU countries who begin their studies in 2019 and 2020 will be treated in the same way as home students for the duration of their degree programmes. We do not yet know what the position will be for EU students who begin degree programmes after 2020. 

As far as visas are concerned, the UK government has indicated that post-Brexit, students from EU countries will be able to apply for three-year study visas.  We have made clear that longer study visas are essential to cater for Scottish undergraduate degrees, which are typically four-year programmes.

If the UK leaves the EU without a deal, the Scottish government will no longer be obliged to grant entry for EU students to Scottish undergraduate programmes on a no-fees basis.  Together with other Scottish universities, we continue to argue that the funds previously allocated to supporting EU undergraduate students in Scotland should remain within the sector.

Whatever the funding regime, we will work hard to attract both undergraduate and postgraduate students from EU countries.  With this in mind, we have allocated some additional resource to enhance our student recruitment capability in Europe.

With regard to the Erasmus+ student mobility programme, the UK government has announced that it will cover the payment of awards to UK applicants for all successful Erasmus+ bids submitted before the end of 2020.  If the UK leaves the EU without a deal, resulting in a loss of EU funding for Erasmus+ projects, the University will be able to make a claim against the UK government’s guarantee.  As with research programmes, we are lobbying for maximum involvement in European mobility programmes post-Brexit. 

Glasgow is also involved in a range of Erasmus Mundus programmes with partners in other EU countries.  The EU has confirmed that any Erasmus Mundus scholarship-holders who have started their joint programme prior to the date of a no-deal Brexit will be able to complete their entire Masters/Doctoral programme, including any ongoing or planned future study at a UK higher education institution in the consortium.  This will apply to all students who are mobile on the date of the UK’s withdrawal from the EU, including:

a) Students who are already in the UK on 1 November 2019;

b) Students whose mobility track will take them to a UK HEI at some later point in their Erasmus Mundus programme;

c) UK nationals who are mobile with an Erasmus Mundus scholarship in any partner.

Staff

EU staff make up nearly 15% of our total workforce; they are a vital part of our community and we are committed to doing everything possible to support them. 

Members of staff who are EU nationals may now apply for the right to remain under the EU settlement scheme.  Advice on how to apply is available on the University website.

In addition, it seems highly likely that the UK government will unilaterally grant EU citizens who are already resident in the UK the automatic right to remain – we welcome this commitment.

Looking ahead, regardless of the outcome of the next round of negotiations between the UK and the EU, we will continue to encourage applications for posts from EU nationals at all levels.  Our position remains that barriers to migration should be as low as possible – as a University with a global reputation, we must be able to attract talented people to join our diverse, inclusive community, regardless of nationality. 

Travel

The situation regarding international travel remains unchanged and the advice on the University website remains pertinent.  There may be disruption depending on the way negotiations unfold in the coming weeks – we will update members of staff and students as more information becomes available.

Procurement

The University has been preparing for some months for potential disruption to supplies in the event of a no-deal withdrawal from the EU. While there is limited action we can take regarding products with a short shelf-life, we are as ready as we can be for this eventuality.

In conclusion, I fully appreciate the anxiety that the present state of uncertainty may be causing individuals.  The University of Glasgow stands with staff and students who may be adversely affected by these events and will take all possible steps to support every member of our community.  More generally, we are committed to being an open, inclusive, internationally-minded, European university with the strongest possible ties to partners in other European countries.  I am confident that the University is well placed to deal with any challenges that may arise.

With best wishes

Sir Anton Muscatelli
Principal and Vice Chancellor

22 July 2019


Brexit Update from the Principal

Dear students and colleagues,

As many of you will be aware, the European Union has given the UK a further extension to the Brexit process - until 31st October.  This is welcome news in that it will prevent the UK from crashing out of the EU without a deal this week, with all the consequences that would bring – although we are no clearer on what will be the eventual terms of departure if Brexit goes ahead as planned.

Despite the extension, I know that many of our EU staff and students will still be feeling deeply anxious about their future in the UK.  I want to assure you all that the University is continuing to lobby as a member of the Russell Group, Universities Scotland and Universities UK - and also as an individual institution to make sure that our views are heard and the interests of the EU nationals who make up our University community are clearly understood.  You have my guarantee that I will continue to speak out where I feel the interests of our staff and students are being jeopardised.

As part of the extension, it is now likely that the UK will take part in the European Parliament elections next month. Should this be the case, it is clearly vital that staff and students make your voices heard to ensure that your priorities are reflected in the campaign.  If you are eligible – as all EU citizens are – you can ensure you are registered to vote here: https://www.gov.uk/register-to-vote

Throughout the process, we will continue to update information for staff and students who are EU nationals on our web pages.  For students, information can be found here: https://www.gla.ac.uk/explore/euinformation/current%20students/ and more information for staff is available here: https://www.gla.ac.uk/explore/euinformation/staff/. Any staff who wish to make a direct enquiry to HR should not hesitate to get in touch on hr-eurstaffinfo@glasgow.ac.uk.

I was pleased that so many colleagues and students attended our Brexit Open Forum on Tuesday 9 April, and we will plan to do more of these events between now and October.

I also want to reiterate that whatever the outcome of the current political crisis, we will continue to be an institution that welcomes and heralds the contribution our European students and colleagues make to our campus – and the immense social and cultural benefit they bring to our city.

We will remain a bastion of excellence, of multiculturalism and of internationalism and regardless of the outcome of the Brexit process, our European staff, students and alumni – and indeed all of our community that comes here from outside the UK – will always be able to call our campus home.

Yours sincerely,
Professor Sir Anton Muscatelli

12 April 2019


EU Settlement Scheme Now Fully Open

The EU Settlement Scheme opened fully on 30 March 2019. Please see below for full details.


Brexit - Contingency Planning

A report on Brexit - Contingency Planning written by Dr David Duncan, Chief Operating Officer, can be acccessed here. 


Letter of Confirmation for Travel Purposes

If you are travelling before or immediately after Brexit, and would like a letter confirming your residency and employment status, please contact your local HR Team (contact details below).

The letter can also include details of you pre-Settled or Settled status, if you have obtained this through the EU Settlement Scheme, or details of Permanent Residency if you have been issued with this in the past. 

Please contact your local HR Teams as follows: 

College of Arts HR Team arts-hr@glasgow.ac.uk
College of MVLS HR Team mvls-hr-enquiries@glasgow.ac.uk
College of Science & Engineering HR Team scieng-hr@glasgow.ac.uk
College of Social Science HR Team socsci-hr@glasgow.ac.uk
University Services HR Team us-hr@glasgow.ac.uk

 


EU Settlement Scheme

How the University Can Assist You - Access to Android Devices and the EU Exit: ID Document Check App

We understand that not everyone will have access to an Android device that has the required capability to download the EU Exit: ID Document Check app

You can make an appointment to access the University’s Android tablets by emailing your local HR team. The Androids are available for you and your immediate family member(s) to use – please confirm how many family member(s) will require use of the device in your email to the HR team. The University will ask you to confirm the family member’s relationship with you at the time of using the device. This information will be not be retained. 

Your local HR team will endeavour to offer you an appointment to fit the needs of your timetable and that of your family. The service is only available between 09.00 and 17.00.

Details of your local HR team can be found below:

College of Arts HR Team arts-hr@glasgow.ac.uk
College of MVLS HR Team mvls-hr-enquiries@glasgow.ac.uk
College of Science & Engineering HR Team scieng-hr@glasgow.ac.uk
College of Social Science HR Team socsci-hr@glasgow.ac.uk
University Services HR Team us-hr@glasgow.ac.uk

The devices should only be used for the Identity Verification Stage of the process. Once this stage is complete, you are able to continue your application using a PC or laptop.


EU Settlement Scheme Now Fully Open (30 March 2019)

The Government has confirmed its intention for EU citizens living in the UK, along with their family members, to stay and continue their lives with the same access to work, study, benefits and public services that they enjoy now.  It also allows existing close family members living overseas to join resident EU citizens in the future.  

The EU Settlement Scheme will deliver the Government's commitment to guarantee the rights of EU citizens living in the UK. 

To obtain Settlement, non-UK EU citizens, EEA nationals and Swiss nationals and their family members are required to apply for Settled status/Indefinite Leave to Remain. Non-UK EU citizens and citizens of Switzerland, Norway, Iceland and Liechtenstein and their families will have to demonstrate having been resident in the UK for five years before 31 December 2020. Those who cannot evidence five years of residency at that date, may apply for pre-Settled status and make a further application for Settled status once they have achieved five years of residency.

Following a number of pilots to test the Scheme, the EU Settlement Scheme is now fully live and open to all non-UK EU nationals, Swiss nationals and nationals from Norway, Iceland and Liechtenstein as well as their family members. The scheme is also open to non-EU family members of EU citizens. Irish nationals are not required to apply for Settled status but may do so if they wish. 

All you require to know about the EU Settlement Scheme can be accessed by clicking on the link below:
UK Government - EU Settlement Scheme

Application Process

The application process continues the three main stages of the previous pilot schemes:

 You will need to:

  • Verify your identity by using the EU Exit: ID Document Check app. This will read either your EU biometric passport or your UK residence card with a biometric chip (if you’re the non-EU family member of an EU citizen). The app will check that your identity document is genuine and that it belongs to you. At this time, only Android devices with a chip reader (Near Field Communication technology) can download the app;

OR  

  • Verify your identity by post you can, alternatively, send your identity document to the Home Office by post. You will also need to verify your identity by uploading a photo of yourself directly to your online application;
  • Verify your residence in the UK by providing your National Insurance number or by submitting other documentation by post. The Home Office will, via HMRC, check UK tax and certain benefits data and use those records to help work out how long you have been resident in the UK. You need only provide enough evidence to show whether you qualify for settled or pre-settled status;
  • Complete a Criminality Check by declaring any criminal convictions. Only serious or persistent criminality will affect your application.

If you are a non-EU citizen you may be required to provide evidence that you are a family member of an EU citizen. Further information on applying can be found at:
UK Government - EU Settlement Scheme, Evidence of a Relationship to an EU Citizen

Applications to the Scheme are free – you will not be charged.

Application Deadlines

The deadline for applying to the Scheme is 30 June 2021.

In the event of a No Deal 

Further information will be provided in due course, following the extension to the exit date. In the event of a no deal, the deadline for applying is 31 December 2020. 

Processing Times

Current processing time (mid-April 2019) is approximately 9 days but may take longer if you submit a paper application or are requested to submit additional information. Further details can be found at:
UK Government EU Settlement Scheme - Application Processing Times

Home Office Resolution Centre and Support 

If you need help or information about your application, you can contact the EU Settlement Resolution Centre helpline. Please note that the Scheme is independent of the University of Glasgow and the HR Team is unable to respond to any queries regarding individual applications.

Calling from inside the UK

EU Settlement Resolution Centre
Telephone: 0300 123 7379
Monday to Friday, 8am to 8pm
Saturday and Sunday, 9:30am to 4:30pm
EU Settlement Scheme contact form
Find out about call charges

Calling from outside the UK

EU Settlement Resolution Centre
Telephone: +44 203 080 0010
Monday to Friday 8:00am to 8:00pm
Saturday and Sunday 9:30am to 4:30pm
EU Settlement Scheme contact form

Get help using a computer to apply online

You can get support over the phone or in person if you need help filling in the settlement scheme application form online.

Assisted Digital Support

You can also get Assisted Digital support to use the EU Settlement Scheme online application form if you’re in the UK and do not have the appropriate access, skills or confidence to complete the form. You will need to be able to access the ID App to use this service.

Phone: 03333 445 675 

Text message: text the word “VISA” to 07537 416 944 

Monday to Friday 9am to 6pm 
Saturday 9am to 4pm

How the University Can Assist You - Access to Android Devices and the EU Exit: ID Document Check App

We understand that not everyone will have access to an Android device that has the required capability to download the EU Exit: ID Document Check app

You can make an appointment to access the University’s Android tablets by emailing hr-eustaffinfo@glasgow.ac.uk. The Androids are available for you and your immediate family member(s) to use – please confirm how many family member(s) will require use of the device in your email. The University will ask you to confirm the family member’s relationship with you at the time of using the device. This information will be not be retained. 

The Central HR Team will contact you to offer an appointment. Please confirm if you wish to register your children and we will endeavour to offer you an appointment that is in line with the end of the school day. 

The devices should only be used for the Identity Verification Stage of the process. Once this stage is complete, you are able to continue your application using a PC or laptop.

Other Locations 

There are a number of locations offering use of an Android device: in Scotland, these include Cumnock, Edinburgh, Kilmarnock and Livingston. Full details of these locations can be found at:
EU Settlement Scheme - ID Document Scanner Locations

Recording Your Status

The Home Office will notify you of your status following your application. Once your status is granted, or if you have previously applied and been granted pre-Settled or Settled status, we would ask that you let us know. Please contact your local HR team who will record the outcome on the CoreHR system.

Previous Applicants

If you previously applied and were charged £65, the Home Office will refund the fee before 20 April 2019 directly to the credit/debit card you paid with. You will receive an email when the reimbursement has been processed.

 


Making an Application on Behalf of a Child

If you are making an application on behalf of a child, the first stage of the process (the ID Verification stage) using the EU Settlement Scheme app is more or less the same as for an adult applicant. A parent provides his/her own email address and mobile telephone number for the purpose of the child’s application. There is no limit to the number of times the same email address and mobile phone number can be used. You should provide the contact details that are easiest for the application process.

The ‘liveness’ test (the stage before taking a photograph) is omitted from a child’s application.

The second stage of the application process will recognise that it is a child’s application and the app will proceed to a different page. The parent is then asked to enter his/her details, including the parent’s name and any reference number issued to the parent at the time of the parent’s application to the Scheme.

The parent is required to provide proof of their relationship to the child when making the child's application. Proof of their residence in the UK is not required unless requested by the Home Office.

If you are making a postal application and not using the app for a child’s application, you will need to post documents to the Home Office.

Further information on the definition of a 'child' in relation to the Settlement Scheme can be found on the links below: 

Settled and pre-settled status for EU citizens and their families

EU Settlement Scheme: EU citizens and their family members


These pages were last updated on 29 August 2019.