WSF 2030 Gilbert Scott Project Board Terms of Reference

Project Board Terms of Reference

The Project Board will be responsible for overseeing the development of the School of Education and School of Social and Political Sciences Workspace Futures 2030 Project through to practical completion, occupation and then beyond to the delivery of benefits 2 years post-occupancy.

The primary purpose of the Board during the life of the project is to clearly articulate the vision, engaging with stakeholders as required, and to ensure the initial vision and ambition for the project is not lost as it progresses through the RIBA stages. There will be a number of themes to the project, and these must be viewed within the wider ecosystem of the strategy and vision of the College of Social Sciences, staff and student experience.

The Board will ensure that the appropriate levels of both consultation and communication are prioritised throughout the project, incorporating dedicated communications workstream activity throughout.

The Project Board role, remit and membership have been configured to reflect the requirements of the project at commencement, however, the Project Sponsor reserves the right to refresh the remit and membership of the Project Board as the project evolves during delivery and occupation.

Remit

The remit of this Board is to:

  1. Ensure the vision and ambition for the project, including the articulation and delivery of project benefits are adhered to, ensuring alignment with University strategies
  2. Oversee and lead phases and workstreams that provide key deliverables and make recommendations to the Project Development Board and partners, including:
    • Diagnostic and concept design
    • Project design & construction delivery
    • Business Case Development, Funding & Finances
    • Benefit identification & delivery (until two years post-occupancy)
  3. Stakeholder Engagement and Communications
  4. Ensure that the project undertakes correct and good governance
  5. Manage and monitor a project risk register

Operation of the Board

During the first phase of the project (diagnostic and concept design), the Board will meet at four key points, aligned with the milestones and deliverables of this phase. During this phase, stakeholder involvement will be undertaken primarily but not exclusively by Steelcase. The first Board meeting will determine the strategies for staff engagement, in particular.

Thereafter, the Board will meet monthly. For each meeting, workstream leads will be required to submit an update report on workstream progress in a standard format to be agreed.

Board Membership

  • Moira Fischbacher-Smith, Vice-Principal (Learning & Teaching), Project Sponsor and Convenor
  • Carl Goodyear, Asst. Vice-Principal: Strategy & Resources, Workspace Futures 2030 Programme Sponsor
  • Sara Carter, Head of College
  • Kristinn Hermannsson, Head of School (Education)
  • Anne Kerr, Head of School (Social & Political Sciences)
  • Karen Lee, Director of Strategy, Performance & Transformation
  • Nicola Cameron, Director of Property and Joint Ventures
  • Aislinn Fosbrooke-Smeets, Project Development Manager (CoSS)
  • Dovile Green, Communications Lead
  • Lauren Wallace, Business Partner (CoSS)
  • Karen Bilsland, Lecturer in Organisational Behaviour (ASBS)
  • Jen Davies, Head of Finance (CoSS)
  • Fiona MacKinlay, Head of Professional Services (Education)
  • Jane Paton, Operations Manager (Education)
  • Michael Murray, Interim Director of Professional Services (CoSS)
  • Petar Bankov, UCU Representative (SSPS and Education)
  • Simon Joss, Professor of Urban Studies (SSPS)
  • Chloe Haxton, Staff Representative, School of Social and Political Sciences
  • Rosie Thompson, Staff Representative, School of Social and Political Sciences
  • Leon Robinson, Staff Representative, School of Education
  • Barbara Read, Staff Representative, School of Education
  • To be elected, SRC PGR Representative
Substitutions may be made with prior notice given to the convenor. Other colleagues from the University and the wider project team (e.g. external consultants) will be invited to meetings as required.

Board Member Responsibilities

The Board has accountability for the development and governance of this project. Each Board member has the responsibility to:
  • Ensure all activity is in line with University Strategies & Policies
  • Identify, assess and mitigate risk at the project level
  • Openly and constructively challenge where investments do not provide business continuity and strategic investments
  • Take ownership of specific actions and risks
  • Embody the University’s values in their activity and behaviour

Governance Structure

The Project Board will report (where appropriate) to all and any University committees deemed necessary, i.e. Court, through the following committees: Capital Programme Governance Committee, Investment Committee, Estates Committee and Finance Committee.
 
Where appropriate, the Project Sponsor/Board Convenor will be responsible for keeping SMG informed of matters considered by the Project Development Board.

WSF 2030 Programme

Project 2: School of Education & School of Social & Political Sciences