Central data storage options at a glance for research in progress
Recommended
| Platforms | Free quota | Internal collaboration |
External collaboration |
Edit shared docs together |
Sync to local machine |
VPN needed for remote access | Backups | GDPR concerns |
| CARDS | 1TB per project |
Yes | By arrangement |
No |
No | Yes | Unless opted out |
No |
| Teams / SharePoint |
2GB per Team | Yes | Yes | Yes | Yes | No | Yes | Risks around link sharing |
| OneDrive for Business |
100GB per person |
Yes, but data loss risk if the owner leaves UofG | Yes, but data loss risk if the owner leaves UofG | Yes | Yes | No | Yes | Risk around link sharing |
| UofG Trusted Research Environment | No | Yes | Yes | No | No | Yes | Yes | No |
| UofG Network drive | Varies | Yes | No | No | No | Yes | Yes | No |
Acceptable
| Platforms | Free quota | Internal collaboration |
External collaboration |
Edit shared docs together |
Sync to local machine |
VPN needed for remote access | Backups | GDPR concerns |
| Departmental drives |
Varies | Yes | No | No | No | Yes | Check with your local IT support | Check with your local IT support |
| Specialist project services |
Varies | Varies | Varies | Varies | Varies | Varies | Varies | Varies |
Not recommended or supported
| Platforms | Free quota | Internal collaboration |
External collaboration |
Edit shared docs together |
Sync to local machine |
VPN needed |
Backups | GDPR concerns |
| Consumer-oriented cloud (DropBox, etc.) |
Yes | Yes | Yes | Yes | Not sure | No | Yes | Beware |
| Laptop hard drive (encrypted) |
Varies | No | No | No | Already on local machine | No | No | No |