Chief Advisor of Studies Remit & Role
Introduction
The Chief Adviser is a member of academic staff with experience of advising and is selected from the advising team for the degree programme(s). He/she has the key role of leading and coordinating a team of Advisers of Studies in supporting students in their degree programme.
Key Tasks may include:
1. Acknowledging and upholding the University of Glasgow Principles for the Provision of Advice and Information to Students
2. Leading and coordinating the team of Advisers of Studies
3. Developing, maintaining and enhancing the knowledge, skills and practice relevant to their role, by engaging with:
- centrally provided training, workshops and seminars
- College, School or service specific events and activities in or outwith the University
- guidance and advice from experienced colleagues
- opportunities for sharing good practice
4. Keeping abreast of University policies, procedures and codes of practice
5. Providing formal training and instructions to Advisers of Studies
6. Providing advice and support to Advisers of Studies
7. Providing information and advice to staff and students about the Advising Service
8. Representing the degree programme(s) at meetings of Chief Advisers
9. Participating in induction sessions for students
10. Organising and chairing meetings of Advisers of Studies
11. Liaising with University Services
12. Working with administrative and secretarial staff, where provided, to ensure the smooth operation of face-to-face meetings of Advisers of Studies with the appropriate students
13. Monitoring the performance of Advisers of Studies and taking appropriate action to address identified issues
14. Periodic monitoring, evaluation and review of the degree programme’s Advising Service [every 5 years]
15. Working with staff in other services to ensure that all information and support provided to students (e.g. on the University’s website, and in electronic and print media) is consistent and up-to-date
16. Co-operating with those charged with the development, monitoring, evaluation and review of initiatives aimed at enhancing the student experience
17. Change of programm
- Approve significant changes of programme (eg involving change of College)
18. Fitness to Study Leave of Absence
- To participate, as required, in Fitness to Study Review Panels or similar
19. To assist with Open Days and Applicant Visit events as well as informal applicant visits arranged by External Relations
20. To interview applicants/readmissions as appropriate
21. Assist with interviewing students applying for internal or external transfer as appropriate
22. To qualify students for graduation with designated degrees prior to graduation ceremonies and ‘in absentia’ graduation
Programme-specific functions
[The definitive role and remit for each degree programme will include the additional key tasks that are specific to that programme here.]
Revised July 2018
Assistant Chief Adviser of Studies Remit & Role
The Assistant Chief Adviser [1] will be experienced in undergraduate student advising and, in addition to the Assistant Chief Adviser role, will normally have a personal Adviser of Studies caseload (typically 25 advisees). In addition to the generic duties listed below, the Assistant Chief Adviser may be required to undertake other duties which are specific to a particular undergraduate programme(s).
Key Tasks may include:
1. Assistant Chief Adviser can deputise for the Chief Adviser, as necessary, in the management of the Advising System and the provision of advice to Advisers of Studies
2. To provide continuity of knowledge and experience during any transitional period between Chief Adviser appointments
3. To assist in the induction of new Advisers of Studies
4. To respond to enquiries from applicants, newly admitted students, parents or school teachers
5. To assist with Open Days and Applicant Visit events as well as informal applicant visits arranged by External Relations
6. To interview applicants as directed by the Chief Adviser
7. To interview students applying for internal or external transfer as directed by the Chief Adviser
8. To assist the Chief Adviser to provide cover for students whose Adviser of Studies is on a short period of study leave or absent for health reasons
9. To take responsibility for advising a proportion of the students with difficult cases who have been passed on by Advisers of Studies
10. To provide advice for students referred to the Progress Committee, whose Adviser of Studies is not available
11. To qualify students for graduation with designated degrees prior to graduation ceremonies and ‘in absentia’ graduation
12. To be a member of relevant committees and selection panels
[1] Assistant Chief Adviser may also be referred to as Senior Adviser, Assistant Chief Adviser and Deputy Chief Adviser
Revised CASC July 2018