What you and your School need to do
Part of Key changes to the University Regulations for 2026-27.
Moodle, MyGrades and handbooks
Course information is being standardised so that assessment names and deadlines feed from Moodle into the EC and DAP system, MyGrades, and MyCampus. This is what allows a DAP to move a Moodle deadline automatically (within a few hours of confirmation), allows a student using accessibility software to pick the right assessment from a clean list rather than a free-text box, and allows deadline changes and reporting to work without manual intervention.
What must be in your course Moodle: students must be able to find each assessment’s dates, deadlines, format, criteria, the grading scheme used for each component (if your programme mixes GGS1 and GGS2), and any alternative reassessment forms or exclusions. State these briefly and link where the content is shared. Your component weightings should live in the course specification in the course catalogue, not on Moodle.
Nothing should be repeated across Moodles or duplicate what is presented elsewhere on the University webpages. Anything shared across courses, programmes, or the institution, such as AI guidance, regulations, or EC or wellbeing guidance, must live in one place, at School, College or institutional level, and be linked from each course Moodle, never copied. Every Moodle links automatically at the top of the page to the Policy Home and nothing there needs replicated. Only content genuinely unique to a course, such as a rubric for a specific assessment, belongs in the course Moodle itself.
The reason is accuracy and legal reasons as much as tidiness. Outdated local copies have caused significant problems, including students being shown superseded terminology and information many years out of date, and copies of the same rule drifting apart between courses. There are many changes this year, and rewriting them for your students is both a risk of drift and a waste of your time. A single linked source updates once, is correct everywhere, and is part of our obligations under legislation.
If your area has not yet completed standardisation, it must be in place before students begin the course concerned; check with your School office first, since many courses are already done. Full guidance, including the tag names, is at Moodle Standardisation Guidance and Handbook Guidance.
Checklist
|
Action |
Who |
By when |
|
Calculate and save a frozen 2025-26 session GPA, with its programme weighting, for every continuing Honours and Integrated Masters student, saved against the student number. Include earlier years for Integrated Masters and part-time PGT students, , entering H/0 for unsubmitted work. See Transition Arrangements. |
School assessment teams |
during 2026-27, before the student’s award Board |
|
Adopt the central UPAS calculation spreadsheet from Student and Academic Services and retire local versions |
School assessment teams and Boards of Examiners |
for all 2026-27 Boards |
|
Publish DAP-excluded assessments in course documentation, with matching Moodle exclusion tags |
course conveners with School offices |
before each course starts |
|
Complete Gradebook/MyGrades setup, including tagging off-Moodle assessments so that DAP notifications reach staff for manual processing |
course conveners and School offices |
before each course starts |
|
Schools |
before students begin each course |
|
|
Update assessment instructions that mention Schedule A or B, “the Code”, Credit Withheld, Credit Refused or ECW |
Schools and course teams |
before semester 1 |
|
Prepare reassessment instruments for Honours courses, normally with fresh questions; prepare Board of Studies approval where an alternative form is needed |
course teams and Boards of Studies |
in time for the relevant reassessment period |
|
Complete and pass annual assessment training |
everyone who is involved in Board of Examiners decisions, monitored by Heads of School |
in line with the training schedule |
This completes the series. You can go back to Key changes to the University Regulations for 2026-27.
Questions or feedback: policy@glasgow.ac.uk.