Who is eligible for fertility treatment leave?
The University’s guidance supports all colleagues undergoing or supporting someone through fertility treatment, including partners and intended parents in surrogacy arrangements. It is inclusive regardless of gender, orientation, relationship status, or family structure.
What paid leave is available for fertility treatment?
- Colleagues receiving treatment: Up to 5 days paid leave per 12-month period, for up to 3 treatment cycles.
- Partners / Intended Parents: Up to 2 days paid leave per 12-month period, also for up to 3 cycles.
Is leave calculated per year or per cycle?
Leave is capped annually, not per cycle. If more time is needed, colleagues can request annual leave, unpaid leave, or explore flexible working, subject to operational needs.
Can I take time off at short notice?
The University understands that treatment-related appointments may be unpredictable and emotionally or physically draining. Managers are expected to show flexibility and support.
Can I change my working hours or duties during treatment?
Temporary adjustments—such as flexible hours, hybrid working, lighter duties, or regular check-ins—can be arranged through informal discussions with your manager.
Will fertility related absence affect my absence record?
Fertility-related sickness absences are managed under the University’s Managing Attendance Policy but will not count toward formal absence review triggers.
How is my privacy protected?
Conversations about treatment or support needs should be kept confidential. Managers can also offer practical support, like access to a private space, fridge for medication, or flexibility to take urgent calls.
What if my treatment is unsuccessful or I experience baby loss?
Unsuccessful treatment and pregnancy loss can deeply affect all involved. Support is available, and privacy and compassion are key. Partners and intended parents may also be impacted and should be supported. Refer to the Pregnancy Loss Guidance for further help. Protection from pregnancy discrimination applies for two weeks following a negative test.
What legal protections apply after implantation?
Once implantation occurs, the individual is legally considered pregnant, with full statutory rights, including paid time off for antenatal appointments.
Partners, including intended parents, may attend antenatal appointments—up to two in surrogacy cases (unpaid leave).