Advice and support

Advice and support for offer holders and prospective students

Information for 

Advice and support for current students

If you have concerns about any aspect of your University experience you can use the UofG Helpdesk to find out more information or seek support.

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Vaccinations for students

UK students

The Scottish Government’s 18-29 Registration Service closed on 11 June. Vaccination appointments will start from mid-June.

If you didn’t register via the online registration portal, your local NHS Board will send out an appointment to you via the post. You should make sure that your address details registered at your GP surgery are up to date so that you aren’t missed.

There is more info on the Scottish Government webpages https://www.nhsinform.scot/under30register

International students

The Scottish Government has announced that international students are included in the national coronavirus (COVID-19) vaccination programme for the coming academic year (2021/22).

There will be more details about this released in due course.

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Examinations and assessments

Advice for researchers

Funding, award, support and REF2021 information:

Returning to campus, including restarting some research activities whilst ensuring safety and wellbeing:

Travel advice: students and staff

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The University's position on travel

Travel within the UK

Travel throughout the UK is currently legally permitted. Any University-related travel must be necessary for work or study purposes and must be done in accordance with any national rules on travel, including guidance on distancing, use of shared vehicles and accommodation.

International travel

The University is working on the principle that any international business travel from the University will only be able to proceed if all the factors below are addressed:  

Specific higher-level authorisation for essential travel MUST be obtained for each individual trip in addition to the procedures below. This authorisation should normally be sought from Head of College/ Chief Operating Officer level and will only be granted if the trip is for essential business purposes (travel for Covid-related research may fall within this category.) 

2. The Scottish and UK Government Public Health guidance must permit such travel to recommence  

3. The travel must be agreed with the research Supervisor and Head of School/ Director of Institute/ Service to be essential and to be within the terms of the permitted or essential reasons set by the relevant Government.

4. An Overseas Travel Risk Assessment must be completed. See template and guidance on completing the risk assessment. The risk assessment must be agreed and signed off by both line manager/ supervisor and Head of School/ Director of Institute/ Service. 

5. In-country Government guidance around health and safety must be observed 

6. An appropriate standard of health and safety must be ensured for accommodation and during group and private transportation. This will include any required physical distancing measures and hygiene and cleaning processes. 

7. The borders/ government of host country(ies) (UK or International) must be open to/permit travel of this nature at the planned arrival date. 

8. Any partner institute supporting or hosting activities must allow such visits by the proposed start date 

9. Any host organisation must outline contingency plans in the event of a possible further outbreak 

10. Consideration must be given to the impact on the host country and local area, particularly rural communities, of the activity and associated risk of virus transmission to the community; organisers must ensure that there is no adverse reputational risk associated with carrying out the work. 

11. There is sufficient cover in place to manage financial and health risks effectively through insurance or other contingency funding. See the University's travel insurance policy in relation to coronavirus

Travel Authorisation 

Authorisation for travel is via the local line-management process, not through Health, Safety and Wellbeing services, but guidance and advice around specific risk assessments is available on the SEPS website above or by contacting SEPS via safety@glasgow.ac.uk 

Additional Support  

Traveline Scotland has set up a new telephone hotline to provide information on available travel routes back to Scotland, should it be required:   

  • Hotline: +44(0)141 465 1878

Criteria for UK Fieldwork and Related Activities

The University recognises the need to enable departments who must conduct fieldwork as part of their core activities to do so, and aims to allow some resumption of fieldwork, so far as it is safe to do so. This should be done by following a risk-based approach underpinned by any Government guidance or legal requirements that may be in force.

When considering whether fieldwork can safely be undertaken, the health, safety and wellbeing of those involved should always be the key priority. This includes the safety of those undertaking the work and those in the wider community who may be affected by it.

The nature of fieldwork varies massively between Colleges/Schools/Institutes and Services and each activity that is proposed MUST be risk assessed by the unit proposing the work to help decide whether it can safely be undertaken.

In general, authorisation for UK field activities can be granted at Head of School/Service or Director of Institute level. However, when considering whether to authorise proposals that may be identified as higher risk, those in such management roles should consider whether there is a need to discuss these further at higher level, or to consult with staff elsewhere in the University. (e.g. on ethics processes, safety advice, reputational risk, insurance risks etc.)

Some basic principles to be followed in making these judgements are provided below.

  • There must be no Scottish or UK Government legal restriction that prevents the activities being planned.
  • There must be no Scottish or UK Government guidance in force that would be contravened by the activities planned.
  • There must be no University of Glasgow prohibition on the travel, or of the activities planned.
  • The fieldwork must have been agreed with the research supervisor/project lead and Head of School/ Director of Institute to be an essential element of a research project, or of the core work of the department.
  • The fieldwork must have been agreed as being unable to reasonably be delayed until later stages of the Covid recovery phases without significant adverse impact.
  • The activities must not be likely to adversely impact the wellbeing of the community/area being visited nor result in a risk of reputational damage to the University.
  • A fieldwork risk assessment must have been completed and signed off by the Supervisor and Head of School/ Director of Institute. (The SEPS fieldwork risk assessment template can be used for this although, in recognition of the diverse nature of fieldwork across the University, this does not preclude other assessment processes and documents being used where these are more appropriate.)
  • Where the field activities involve practical work that cannot be fully assessed and recorded within the fieldwork risk assessment template, a separate general risk assessment(s) of the work must have been prepared.
  • Any advisory and mandatory Scottish or UK Government guidance around health and safety, including physical distancing measures, must be able to be fully observed. Evidence of how this will be achieved should be provided within the risk assessment(s) or in other work plans referenced within the assessment.
  • Where there is to be use of shared/group transport, or there is an overnight stay, the risk assessment must explain how any Government recommendations on distancing and hygiene will be achieved. (Use of shared accommodation may not be acceptable in the early recovery phases.)
  • All partner organisations or other participants in the fieldwork must agree to comply with measure in place. It is recommended that risk assessments be shared and a simple written agreement (e.g. email) obtained regarding compliance.
  • Contingency plans must be in place to deal with any Covid case that may occur during fieldwork group trips.

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If you have any questions or concerns, please check the NHS website or you can email us directly using the contacts provided in the FAQ.

Helpful links