Graduations

Names at Graduation

Your name will appear on several graduation documents and materials. 

Your Primary Name as listed in MyCampus will be used for all official graduation documents, including your degree parchment and HEAR (transcript). It must exactly match your legal identification. Preferred Names cannot be used on these documents. Students are responsible for ensuring their Primary Name is accurate before enrolling to graduate. 

On your graduation enrolment record, you may choose to display your family name first by selecting the “Print Family Name First” box. This is intended for students whose naming convention places the family name first. Do not select this option if you want the default order above. 

Family-name-first format:

Family name/surname → First/given name(s) → Middle name(s) 

Example: Wei Li (family name Li) — selecting this option will display your name as Li Wei on your parchment. 

The name order you choose during enrolment will be used consistently for your parchment, graduation materials, and ceremony proceedings. 

 

Checking and Updating Your Name 

You can view your names in MyCampus. Before enrolling for graduation, check that your name is correct — including spelling, order, and middle names. Students are responsible for ensuring their record is accurate. 

To change your Primary Name, contact the Student Services Enquiry Team (SSET) before the graduation enrolment deadline. Your Primary Name must match your legal documents (for example, passport or national ID), so provide these when submitting your request. 

To use a Preferred Name for graduation materials, you must also notify the Graduation Team by the graduation enrolment deadline. 

Name Changes After Graduation

Once your certificate has been issued, names cannot normally be changed. 

Exceptions: 

• Administrative errors: reported to the Registry Graduation Team within three months of graduation. 

• Gender reassignment-related name changes (Equality Act 2010): appropriate identification in the new name is required. Doctoral and library records will be updated unless you request otherwise. 

If you change your name after completing your studies (e.g., marriage or deed poll), parchments will not be reissued. Your certificate should be presented alongside official documentation confirming your name change.