MyCampus Fundamentals Training

MyCampus Fundamentals

Access to MyCampus for staff is dependant on a 100% pass in the MyCampus Fundamentals Moodle quiz.

To access the MyCampus Fundamentals lesson and quiz, you will need to enrol in the MyCampus – Student Records Moodle site: available here:

MyCampus Student Records Moodle

1. Follow the link above and sign in to Moodle with your usual GU ID and password combination.
2. You will then be prompted for an enrolment key – the key is staff.
3. This should enrol you in the MyCampus Student Records site. 

Your access will be updated within 2 working days.

 

Student Financials Training

Financial Aid Awarding and Waiver Functionality training are carried out in person, in the library. Dates are detailed below. Please contact Chen Meng if you'd like to schedule training. Please be aware that space on training sessions is limited and will be operated on a first come, first serve basis.

Financial Aid Awarding

Financial Aid Awarding training will provide a full understanding of the Financial Aid functionality on MyCampus, ensuring staff members are confident in applying awards to student accounts.  This course will cover all aspects of financial aid processes and include learner exercises for staff to practice applying financial aid and amending financial aid student records if necessary. 

On completion of this training session, you will be sent an access request form that must be signed by the budget holder and returned to MSDI.

2023 Scheduled Dates  
Date Location Time
18th January 2023 - FULL Library - Jura Lab 9.30 - 12.30
1st March 2023- FULL Library - Room 1022 9.30 - 12.30
12th April 2023 - FULL Library - Room 1022 9.30 - 12.30
31st May 2023 Library - Room 1022 9.30 - 12.30
2nd August 2023 - FULL ONLINE 9.30 - 12.30
6th September 2023 Library - Jura Lab 9.30 - 12.30
11th October 2023  Library - Jura Lab 9.30 - 12.30
15th November 2023 Library - Jura Lab 9.30 - 12.30
     
2024 Scheduled Dates    
10th January 2024 Library - Jura Lab 9:30 - 12:30
6th March 2024 Library - Jura Lab 9:30 - 12:30
17th April 2024 Library - Jura Lab 9:30 - 12:30
29th May 2024 Library - Jura Lab 9:30 - 12:30

 

Waiver Functionality

Waiver Funtionality training will provide a full understanding of the new Waiver Functionality on MyCampus, ensuring staff members are confident in applying tuition fee discounts to student accounts. This course will cover all aspects of the reasoning behind the new Waiver functionality, process involved in applying waivers, and include learner exercises for staff to practice applying waivers. 

2023 Scheduled Dates  
Date Location Time
25th January 2023 - FULL Library - Jura Lab 9.30 - 12.30
8th March 2023 - FULL Library - Room 1022 9.30 - 12.30
19th April 2023 Library - Jura Lab 9.30 - 12.30
7th June 2023 Library - Room 1022 9.30 - 12.30
9th August 2023 ONLINE 9.30 - 12.30
12th September 2023 Library - Jura Lab 14:00 - 17:00
18th October 2023 Library - Jura Lab 9.30 - 12.30
6th December 2023 Library - Jura Lab 9.30 - 12.30
     
2024 Scheduled Date    
17th January 2024 Library - Jura Lab 9:30 - 12:30
13 March 2024 (Refresher) Library - Jura Lab 10:00 - 11:00
2nd April 2024 Library - Jura Lab 9:30 - 12:30
5th June 2024 Library - Jura Lab 9:30 - 12:30

Miscellaneous Charges

If you require access to post Miscellaneous Charges on MyCampus, as either an ‘Inputter’ or an ‘Approver’ of charges, please contact Chen Meng  to arrange access to the Moodle training course.

All Inputters must have 2 Approvers in place on the system to approve any charges raised, therefore if you are requesting access as an Inputter please provide a note of the Approver names in your access request (Approvers normally hold the role of Budget Holders within Schools/Colleges/Services). 

 

Student Records Training

On-course Management

This course covers creating Enrolment Requirement Groups, and maintaining course details/information, including: Enrolment Requirement Groups (ERGs); Student Groups; and Maintain Course Details.

Staff wishing to attend MyCampus On-course Management training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu.

This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344.

You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.

Grade Roster

This course covers all aspects of Grade Roster

Staff requiring Grade Roster functionality in MyCampus to process course grades should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the Category drop down menu.  

Select course ERGRADE: MyCampus Grade Roster

This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344.

You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.

Final Awards

This course covers all aspects Final Awards (Degree Upload).

Staff requiring Final Award functionality in MyCampus to process final degree outcomes should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the Category drop down menu.  

Select course ERAWARD: MyCampus Final Awards

This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344.

You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.

Managing Research Students

This course covers the most common tasks associated with managing research students, including: Managing Research Students; Research Summary; Student Milestones; and Student Superviser. 

Staff wishing to attend MyCampus Managing Research Students training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu.

Enrolment 

This course covers all aspects of the administrative enrolment process, including: Block Enrolment; Quick Enrolment; and Enrolment Controls.

Staff wishing to attend MyCampus Enrolment training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu.

This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344.

You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.

Classes & Attendance

This course covers recording student class attendance and absence, including: Class Roster; Attendance Roster; and Managing Absence.

Staff wishing to attend MyCampus Enrolment training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu.

Advisement

This course covers the key concepts required to understand academic advisement (plan and program) rules, including Advisement Rules (Plan/Program) Building/Maintenance.

Staff wishing to attend MyCampus Advisement training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu.

This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344.

You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.

There are also a number of User Guides.

Please be advised that attendance is subject to Line Manager approval. Your course will appear as "Requested" in your Core profile until it has been approved by your Line Manager, at which point the status will change to "Scheduled". Only when the status is updated to "Scheduled" is your place confirmed.

Our courses require a minimum of 5 users to attend. In the event that the minimum number is not reached, the course will be cancelled—you will be notified by email and provided with alternative dates.

Academic Advising Training

‌‌Adviser & Chief Adviser - for Academic Staff

This course covers the most common tasks associated with managing research students, including: Managing Research Students; Research Summary; Student Milestones; and Student Superviser. 

Staff wishing to attend MyCampus Adviser & Chief Adviser training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. Please note that this course is run on an ad-hoc basis, dependent on demand.

Alternatively, staff can request this access on the proviso that they receive local training from a colleague. Please complete the MyCampus Access Form and return it to SLSD.
Adviser & Chief Adviser - for Advising Support Staff

This course covers the most common tasks associated with advising responsibilities, including: Changing Academic Load; Changing Program/Plan; Updating Requirement Term; Add/Remove Service Indicators. For those with chief advising responsibilities, it also includes: Enrolment Request Search; and Setting up/Allocating an Adviser. 

Staff wishing to attend MyCampus Adviser & Chief Adviser training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu.

Alternatively, staff can request this access on the proviso that they receive local training from a colleague. Please complete the MyCampus Access Form and return it to SLSD.