Registration

Introduction to registration

You are required to register online before the start of your program using MyCampus – the University’s student information system.

You will receive full details of how to log in to MyCampus and register in advance of your program start date by email.

Registration is in 2 parts: Academic and Financial. To become a fully registered student of the University you must complete both.

You must complete academic and financial registration by Sunday 21 September 2014.

Additional step for new International Students only: You must attend a Registration Visa check-in event when you arrive to study.

Continuing International Students: You do not need to re-register your visa details at the start of every academic year.

You can complete enrolment on courses & classes at any time after you have academically registered. Find out more about enrolment

Registration is mandatory

You must register every year during your program of study at the University (including whilst studying abroad) and will be sent information each summer on when you should do this.

Please note: If you have a debt remaining on your account you will not be able to register until this debt is cleared. Find more information about debts

Access to registration

Registration opens for eligible students during August on a phased basis.

New students

This means that your offer status is: UA (Unconditional Accept) or UF (Unconditional Firm), i.e. you have met all the conditions of offer and have formally accepted that offer.

Continuing students

This means you have met the requirements for progression to the next year of study.

To check whether you have met these requirements look at your ‘Academic Standing’ in your MyCampus Student Center where you will see one of the codes listed in the Academic Standing table below. 

Please note: if you have a debt remaining on your account you will not be able to register until this debt is cleared. Find more information about debts

Earliest access date

You will receive an email to register through MyCampus once access is granted. Refer to the table below for earliest access date:

4 August 2014

BA Childhood Practice (new and continuing), PGDE & BTech Ed (continuing Year 3), EdD Students (new)

11 August 2014

MA Primary Education (new and continuing)

12 August 2014

Continuing Undergraduate Students on the MBChB, BVMS, BEng or MEng

13 August 2014

All Postgraduate Taught Students (including continuing EdD)

14 August 2014

All remaining continuing Undergraduate Students

Student Mobility - Incoming Exchange & ERASMUS

18 August 2014

New Singapore Institute of Technology (SIT) - Engineering and Computing Science only

19 August 2014

All Postgraduate Research Students (including continuing EdD)

20 August 2014

All new Undergraduate Students

27 August 2014

Continuing Undergraduate Students on the BDS

29 August 2014

Continuing Undergraduate Students on the BN

8 September 2014

Continuing Singapore Institute of Technology (SIT) - Engineering and Computing Science only

New and Continuing University of Electronic Science and Technology of China (UESTC) - Engineering only

Academic Standing table

Academic Standing Action

Description

Meaning

Able to progress?

AWPD

Awaiting Progression Decision

Progression has failed and the Adviser needs to update the record.

No

PROG

Progress

Student has satisfied Program and Plan requirements for their current year and can continue without further intervention.

Yes

CONT

Continue

Student has satisfied the requirements to enable them to continue their program of study (normally only used for PGT students).

Yes

PEND

Pending

Automatically assigned to students on a year-out (Exchange, Work Placement etc.) where the year is part of the student's plan.

Yes

RVPL

Review - Plan Fail

Student has failed to satisfy Plan Requirements for the year and needs to meet with their Adviser to discuss options.

No

RVPR

Review -  Normal Progression

Student has failed to satisfy Normal Requirements for Progress in the current year and needs to meet with their Adviser to discuss options.

No

COMM

Progress Committee

Student has failed to meet minimum progress requirements and will be referred to a Progress Committee.

No

GRAD

Graduation

Student is on the final year of their programme and has satisfied all requirements. A final award result/classification will be recorded.

N/A

Academic Standing actions for PGR career only:
PCHM Progress but Change Mode

Student has satisfied the College/Graduate School requirements for their current year of study and can continue to next term. The Student will also have a change to their Approved Academic Load. (Full-time, Part-time or Thesis Pending).

Yes
PRGS Progress

Student has satisfied the College/Graduate School requirements for their current year of study and can continue to next term.

Yes
RWDW Required to Widthdraw

Student has failed to satisfy the College/Graduate School requirements for their degree and should be Withdrawn from their studies. Withdrawal forms go to Registry IT Section. Student should not continue to next term.

No
TRFM Transfer to Masters Student has failed to satisfy the College/Graduate School requirements for their current degree and will continue to next term on a PGR Masters Program/Plan.  Yes

Step by step registration guide

Step 1: Check Email

Check if you received an “Access to your Student Account” email.

This provides:
  • Details of how to access your student account,
  • Links to support & guidance materials and contacts.
For new students it also includes:
  • Your Glasgow Unique Identifier (GUID),
  • The format of your temporary password.

We issue these emails in advance of your program start date, once you are eligible to register. For more information on eligibility see Access to registration.

If you have not received this 2 weeks before your agreed start date, contact mycampushelp@glasgow.ac.uk, including your full name and date of birth, along with your application ID if you applied through UCAS or UTT.

Step 2: Access MyCampus

Login to MyGlasgow at: www.glasgow.ac.uk/students/myglasgow
Select: MyCampus > MyRegistration

Step 3: Academic Registration

  • Check your degree programme and plan details are correct
  • Contact your adviser if your program or plan details need to be amended (Adviser contact details are shown on your MyCampus Student Centre)
  • Update personal information including new Glasgow City Council Tax exemption
  • Upload a digital photograph (passport–style) to be used on your Student ID card

You can complete financial registration and enrol for classes online, now.

New International Students please note:

You are not fully registered until you attend a Student Visa Check-in event when you arrive on campus.

Watch the how-to videos:

Step 4: Financial Registration

Pay your fees or tell us how they are being paid. For more information on payment methods see the Student Finance page.

If you are paying your own fees:If your fees are being paid for you:
You can pay online by:
  • Completing a Direct Debit agreement to pay in instalments, or;
  • In full by credit or debit card

Watch the how-to video:

Other accepted methods of payment are:
  • Cheque or bank draft
  • Bank giro or bank transfer

Watch the how-to video: Financial registration - Bank Transfer

Please note: We do not accept cash payments for tuition fees.

Part-time students: If you have not yet enrolled in courses a minimum fee will show on your account.

Provide details of an external sponsor or scholarship (including SAAS or SLC) who will pay fees on your behalf.

You may be required to upload a digital copy of your sponsor's award letter into MyCampus or to enter your SAAS/SLC reference number.

For more information see: External Sponsorship

Please note: If you have not yet applied for your fee sponsorship, you will not be able to complete the financial registration process.

We would encourage you to apply for funding as soon as possible.

Watch the how-to video:

Step 5: Student Visa Check-in (New International Students Only)

If you have a Student Visa you will need to attend a Student Visa Check-in event when you arrive on campus, in order to be fully registered.

For more information see Student Visa Check-in page.

Step 6: Collect ID Card (New Students Only)

Your ID card will be available for collection once you are fully registered. Find out when and where to collect your ID.

The Student ID card grants you access to University facilities such as the library and sports facilities, and will entitle you to student discount in a wide variety of shops, bars, cinemas and online.

You will not be able to collect your ID card until you have completed registration. Student ID collection

Help & support

Registration and enrolment support:

  • The ‘Using MyCampus’ section on MyGlasgow provides useful information and guidance.
  • If you have a specific query you can log a support call at any time.

Further assistance

If you need further assistance or would prefer to speak to someone about any aspect of registration and enrolment, support is available as follows:

Find the locations using the Room finder app

Glossary

Registration:

The process of becoming a student of the University, providing personal details, confirming the program of study (Academic Program and Plan) and paying fees.

Enrolment:

The process of selecting courses and associated classes to study.

Program and Plan:

Specifies the College, award and area of study the student is pursuing e.g. College of Arts MA (Hons) History.

Course:

A self-contained unit of study on a particular topic, with defined level, credit value, aims, intended learning outcomes, mode(s) of delivery, scheme of assessment as well as pre- and/or co-requisites.

Class:

Timetabled activities such as lectures, tutorials or workshops which together form the taught course.

Financial Aid

The general term used in MyCampus to refer to financial support, often in the form of a scholarship or bursary, given to a student to help fund the cost of studying or the provision of Research Council Stipends. This also includes support provided through emergency funds such as the Hardship Fund.

MyGlasgow

MyGlasgow provides direct access to University web services including MyCampus, Webmail, Moodle, Library Account, IT Helpdesk and Sport Online. It will also provide relevant student news, help, support and guidance, and links to university and student web pages.

MyGlasgow is part of the University collaboration portal. It includes your MySite which gives you a place to store documents and links, create blogs, wikis, web pages and RSS feeds, and share these with other students and staff.

MyCampus

MyCampus is the University’s student information system that is used throughout the year by students to view class timetables, record absences, check assignments and grades, and check their financial account.

Student data collection notice

Student and leaver surveys

Your contact details may be passed to survey contractors to carry out the National Student Survey (NSS) and surveys of student finances, on behalf of some of the organisations listed below under Purpose 1. These organisations and their contractors will use your details only for that purpose, and will then delete them.

About six months after you graduate, we will contact you to ask you to fill in the Higher Education Statistics Agency (HESA) ‘Destinations of Leavers from HE’ questionnaire.  You may also be contacted as part of an audit to check that we have undertaken this survey properly. We will not give your contact details to HESA.

You may also be included in longitudinal surveys of leavers in the years after you graduate. If so, we will pass your contact details to the organisation that has been contracted to carry out that survey. That organisation will use your details only for that purpose, and will then delete them. If you do not want to take part in any of these surveys, please let us know.

Submission of your information to HESA

Every year we will send some of the information we hold about you to HESA ("your HESA information"). HESA collects, and is responsible for, the database in which your HESA information is stored. HESA uses this information in its own right, for example to publish statistics about students in higher education. HESA may link information we have provided to other related datasets such as UCAS, NSS, Individual Learner Record and Student Loan Company data ("linked data"). All uses of your HESA information and linked data must comply with the Data Protection Act 1998.

HESA is a registered charity and operates on a not-for-profit basis. It may charge other organisations to whom it provides services and information.

Sensitive information

If you give us information about your disability status, ethnicity, sexual orientation, gender reassignment or religion these may be included in your HESA information and used  to assist with monitoring equality of opportunity and eliminating unlawful discrimination in accordance with the Equality Act. Some other sensitive information is used to enable research into the provision of fair access to higher education, for example information as to whether you are a care leaver.

If you are enrolled at a higher education institution in England regulated by the Higher Education Funding Council for England your HESA information will include details of any financial support you may receive from us.

Your sensitive information will not be used to make decisions about you.  Your HESA informantion including linked data is used for four broad purposes:

Purpose 1 - Public functions

Education statistics and data

Your HESA information is used by some organisations to help carry out public functions connected with education in the UK. These organisations are data controllers in common of your HESA information under the terms of the Data Protection Act. Such organisations include:

  • Department for Business, Innovation and Skills
  • Welsh Government
  • Scottish Government
  • Department for Employment and Learning, Northern Ireland
  • Higher Education Funding Council for England
  • Higher Education Funding Council for Wales
  • Scottish Further and Higher Education Funding Council
  • Department for Education
  • Research Councils
  • Skills Funding Agency
  • The National College for Teaching and Leadership
  • The National Health Service (including Health Education England)
  • General Medical Council
  • Office For Fair Access
  • The Quality Assurance Agency for Higher Education

and any successor bodies. These organisations may link your HESA information with other information they or other organisations hold. For example the Department for Education and the Department for Business Innovation and Skills link your HESA information to the National Pupil Database and the Individual Learner Record.  Your HESA information is linked to data from the Student Loan Company by HE Funding Councils. Your HESA information may also be linked to tax or employment information.

Linked data is used for research into education and its outcomes.

Other uses

Your HESA information may also be used by some organisations to help carry out public functions that are not connected with education. Such uses may include the following:

  • Measurement of population levels and migration by the Office for National Statistics, National Records of Scotland and the Northern Ireland Statistics and Research Agency
  • Monitoring of public expenditure by the National Audit Office
  • Monitoring of the accuracy of electoral registers by Electoral Registration Officials.

Purpose 2 - Administrative uses

Fraud detection and prevention – Your HESA information may be used to audit claims to public funding and student finance, and to detect and prevent fraud

Your HESA record will not be used to make decisions about you other than for those uses outlined under Purpose 2.

Purpose 3 - HESA publications

HESA uses the HESA Student Record to produce statistical publications. These include some National Statistics publications and online management information services. HESA will take precautions to ensure that individuals are not identified from the data which are processed for Purpose 3.

Purpose 4 - Equal opportunity, research, journalism and other processing in which there is a legitimate interest

HESA and the other data controllers listed under Purpose 1 may also supply data to third parties where there is a legitimate interest in doing so. Examples of use for this purpose include:

  • Equal opportunities monitoring
  • Research - This may be academic research, commercial research or other statistical research where this is in the public interest
  • Journalism - Where the relevant publication would be in the public interest e.g. league tables
  • Provision of information to students and prospective students

Users to whom data may be supplied for Purpose 4 include:

  • Higher education sector bodies
  • Higher education providers
  • Academic researchers and students
  • Commercial organisations (e.g. recruitment firms, housing providers, graduate employers)
  • Unions
  • Non-governmental organisations and charities
  • Local, regional and national government bodies
  • Journalists

Information supplied by HESA to third parties is supplied under contracts which require that individuals shall not be identified from the supplied information. A copy of HESA’s current agreement for the supply of information is available at https://www.hesa.ac.uk/bds-details#e.  HESA student information (linked to the National Pupil Database and/or Individual Learner Record held by DfE) may be supplied by HESA through DfE to researchers.  A copy of the Agreement for the supply of linked data is available at www.gov.uk/government/collections/national-pupil-database

The HESA initial teacher training record ("ITT")

If you are on an ITT course at a higher education provider in England, HESA will collect additional information about you and provide this to The National College for Teaching and Leadership (NCTL).

NCTL is an executive agency of the Department for Education (DfE) and for the purposes of the Data Protection Act 1998 DfE and HESA are data controllers in common of the ITT record.

NCTL will process your personal data for the administration and monitoring of initial teacher training schemes, including the allocation of Teacher Reference Numbers.

NCTL may share personal data with us, its partners and contractors, including employers, employment agencies, Ofsted, Capita Teachers’ Pensions and the Department for Business, Innovation and Skills (BIS), for this purpose and may link it to other sources of information about you.

About the HESA student collection notice

The HESA Student Collection Notice is regularly reviewed. The most up to date version can be found at www.hesa.ac.uk/fpn.

Minor updates to the Student Collection Notice (including organisation name changes and clarification of previously specified purposes) may be made at any time. Major updates (such as a new purpose or administrative use) will be made no more than once per year.

Your rights

Under the Data Protection Act 1998 you have rights of access to the data HESA holds about you. You will have to pay a small fee for this. For further information about data protection  and your HESA information please see www.hesa.ac.uk/dataprot or email data.protection@hesa.ac.uk.