Frequently Asked Questions

What is an AVC?
AVC stands for Additional Voluntary Contributions. These are contributions you can make to boost your pension income upon retirement and there are two options available.

Added Years AVC's - this option allows you to buy additional years' membership in the scheme and provides an increase to your annual pension and tax free lump sum.

Money Purchase AVC's - this option allows you to make additional payments to build up a separate fund for your retirement.

Both schemes offer tax relief at source (subject to Inland Revenue limits) just like your current pension contributions.

What is the PAYE ref no?
The University of Glasgow's Inland Revenue Employers Tax Reference Number is 961/3201755.

Why have I been taxed when I am a student?
Even students have to pay tax when their earnings reach specified thresholds. To ensure you pay the correct amount of tax make sure you've completed a P46 and delivered to Payroll.

Why have I been taxed when I am self employed?
We will tax all payments to individuals unless expressly told by our Inland Revenue not to. Please visit Self Employment for further details.

Can I change the bank account to which my wages are paid?
Yes, simply log in to the University's HR/Payroll system and choose CorePay.

When are we paid this month?
Payday is the final banking day of every month. December is quite often an exception and the University may choose to pay earlier.

The form I am using asks me for an account number and project code, where do I get this from?
Your departmental administrator should be able to provide you with this information.

Who can authorise my expenses forms?
Expenses should always be authorised by your line manager/Head of Department. Your authoriser should be sufficiently senior to you that they can refuse your claim.

Why has my salary has been reduced for sick pay, as I have been back at work for ages?
Sick pay notification from departments is based on the previous calendar month. So if you resumed from long term sickness at the beginning of January there may still be a sick pay adjustment in your February salary.

Where should I send my sicklines?
Your sicklines should be sent to your departmental administrator / line manager.

How much is the mileage rate?
Mileage rates for University of Glasgow employees is 45p per mile for the first 10,000 miles and 25p per mile thereafter.

How much is the subsistance rate?
The rates set out below are maximum rates, if you spend less than these rates you should claim what you actually spend.

Maximum Daily Rate (A)
Employees may claim up to a maximum of £20 per day for each day on which they purchase snacks, meals, etc. whilst away from both home and their normal place of work, in instances where there is no requirement for an overnight stay.

Maximum Daily Rate (B)
Employees may claim up to a maximum of £60 for each day on which they purchase meals, snacks, etc. whilst away from both home and their normal place of work, provided there is a requirement for an overnight stay.

Please note that these amounts are not allowances, but are the maximum amounts that can be claimed, including VAT (except for the costs of overnight accommodation). Receipts must be provided in support of claims for subsistence costs where it would be reasonable to expect a supplier to provide them.

What rate of pay can I expect for overtime working.
This depends on your category of staff. In general, Monday - Saturday is paid at time and a half once you have exceeded the conditioned hours for the post and overtime worked on a Sunday is paid at double time.

What about Public Holidays?
If you work a Public Holiday you will be paid an additional payment at plain time plus a day off in lieu. If you work overtime, i.e. you have exceed the conditioned hours for the job for that week then you will be paid at double time.

What is the full payroll office address?

Our address is:
        Payroll Section
        Finance Office
        University of Glasgow
        University Avenue
        Glasgow
        G12 8QQ

Who deals with my department?
Please see Contact Usfor details of how to contact the department.

I'm leaving in the middle of the month, when will I get paid and receive my P45?
You will receive your final pay as normal on the last banking day of the month. You will receive your P45 on this day also.

I am an Academic member of staff and have worked overtime, do I get paid for this?
No, Academic as well as Management, Professional & Administrative staff over Grade 5 are not entitled to overtime payments.