Pay and PensionsFrequently Asked Questions

What is an AVC?
AVC stands for Additional Voluntary Contributions. These are contributions you can make to boost your pension income upon retirement and there are two options available.

Added Years AVC's - this option allows you to buy additional years' membership in the scheme and provides an increase to your annual pension and tax free lump sum.

Money Purchase AVC's - this option allows you to make additional payments to build up a separate fund for your retirement.

Both schemes offer tax relief at source (subject to Inland Revenue limits) just like your current pension contributions.

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What is the PAYE ref no?
The University of Glasgow's Inland Revenue Employers Tax Reference Number is 961/3201755.

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Why have I been taxed when I am a student?
Even students have to pay tax, however, if you are employed only for a vacation period you can complete form P38(S). In these circumstances we will not deduct tax if your earnings are likely to be below the annual personal allowance.

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Why have I been taxed when I am self employed?
We will tax all payments to individuals unless expressly told by our Inland Revenue not to. Please visit Self Employment for further details.

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Can I change the bank account to which my wages are paid?
Yes, simply complete the form found on our commonly used forms page.

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When are we paid this month?
Payday is the final banking day of every month.

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The form I am using asks me for an account number and project code, where do I get this from?
Your departmental administrator should be able to provide this information.

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Who can authorise my expenses forms?
Expenses can by authorised by your line manager/Head of Department as long as they are registered as an authorised signatory and have completed a Signature Mandate Form. Your authoriser should be sufficiently senior to you that they can refuse your claim.

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Why has my salary has been reduced for sick pay, as I have been back at work for ages?
Sick pay notification from departments is based on the previous calendar month. So if you resumed from long term sickness at the beginning of January there may still be a sick pay adjustment in your February salary.

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Where should I send my sicklines?
Your sicklines should be sent to your departmental administrator / line manager.

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How much is the mileage rate?
Mileage rates for University of Glasgow employees is 45p per mile for the first 10,000 miles and 25p per mile thereafter.

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How much is the subsistance rate?
The rates set out below are maximum rates, if you spend less than these rates you should claim what you actually spend.

Maximum Daily Rate (A)
Employees may claim up to a maximum of £10 per day for each day on which they purchase snacks, meals, etc. whilst away from both home and their normal place of work, provided they are:

1. more than 10 miles from each; and
2. absent from each for between 4 and 8 hours spanning a normal meal time.

Maximum Daily Rate (B)
Employees may claim up to a maximum of £20 for each day on which they purchase snacks, meals, etc. whilst away from both home and their normal place of work, provided they are :

1. more than 10 miles from each; and
2. absent from each for more than 8 hours spanning two normal meal times.

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What rate of pay can I expect for overtime working.
This depends on your category of staff. In general, Monday - Saturday is paid at time and a half once you have exceeded the conditioned hours for the post and overtime worked on a Sunday is paid at double time.

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What about Public Holidays?
If you work a Public Holiday you will be paid an additional payment at plain time plus a day off in lieu. If you work overtime, i.e. you have exceed the conditioned hours for the job for that week then you will be paid at double time.

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What is the full payroll office address?

Our address is:
        Payroll Section
        Finance Office
        University of Glasgow
        University Avenue
        Glasgow
        G12 8QQ

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Who deals with my department?
Please see Contact Us for details of how to contact the department.

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I'm leaving in the middle of the month, when will I get paid and receive my P45?
You will receive your final pay as normal on the last banking day of the month. You will receive your P45 on this day also.

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I am an Academic member of staff and have worked overtime, do I get paid for this?
No, Academic and Academic-Related staff are not entitled to overtime payments.