Procedure for Creating Anonymous Moodle Accounts For Departmental Review

Background

Departments undertaking reviews require completely anonymous accounts to be available within Moodle for the reviewers. These must be opaque to both staff and students within the department and additionally must not interfere with the normal operation of the department’s courses.

However, even though these accounts are anonymous all users of University IT systems must be fully accountable for their activity and, therefore, these accounts must be traceable to their real users.

Procedure

When accounts are needed, the information detailed below should be supplied by the Senate Office to the Learning Technology Unit at Southpark House in writing (email acceptable) by a suitably authorised person to Dr. Deneka MacDonald (d.macdonald@admin.gla.ac.uk) with the subject heading ‘Departmental Review Request.’

  1. The number of accounts required (one for each reviewer)
  2. Name of department to be reviewed
  3. Please state whether or not reviewer accounts need access to every Moodle course within a department or alternatively, if they need access only to specific courses, please provide the full course name as well as the short course name in Moodle.
  4. Please state the dates the accounts are required for (note: start and end dates for reviewer accounts should be provided so that the accounts can be removed at the end of the review).

 

 

Actions undertaken

Having provided the above information to the Learning and Technology Unit, the LTU will take responsibility for:

  1. creating the accounts
  2. providing the Senate Office with details of the accounts
  3. enrolling the accounts into the requested courses
  4. disabling the accounts on the date provided in the request

In turn, the Senate Office take responsibility for:

  1. assigning the accounts to individual reviewers
  2. keeping an accurate record of which individual has been assigned to which anonymous account

The Learning Technology Unit within the Learning & Teaching Centre will create, maintain and log all requested anonymous departmental reviewer accounts.