Information for current students and staff

Please contact Selective travel for flight and hotel quotes (they also assist with rail & car hire).  Once you have suitable quotes, please forward these to maths-stats-finance@glasgow.ac.uk (please make clear which option(s) you have chosen) along with the project number to be used and an order will be raised on your behalf.  If you have a flight in mind, you can send them relevant details for a live quote.  If this is being funded by the school or a project that you aren’t the budget holder for please attached the funding approval with your quote email.

Please note that travel is booked on economy class. If you have a request for premium economy or business class travel, please seek approval from the Head of School and forward along with your travel request

We have corporate rates with a number of hotels in the area which can be booked for guests who are visiting the University.  A list of these hotels can be found here: http://www.gla.ac.uk/media/media_499689_en.pdf.

Details of hotel bookings should be emailed to maths-stats-finance@glasgow.ac.uk along with guest details and the relevant project code.

Travellers are responsible for acquiring their own visas. This can be organised through Selective Travel by following the same procedures for flight and hotel bookings.

Arnold Clark should be used if you require car hire which will start and end in Glasgow.

Please send details of the car hire and the project code which should be used to

maths-stats-finance@glasgow.ac.uk and the order will be placed for you. Please note, you may be required to visit the Finance/HR/Research office with your driving licence, where a copy will be taken for Arnold Clark’s records. 

A DVLA code is now required for all car hire bookings. This can be found at https://www.gov.uk/view-driving-licence.  It is your responsibility to email this to

maths-stats-finance@glasgow.ac.uk prior to the booking.  The booking may be cancelled without this.

Allander Travel

Please send details of the trip including anticipated numbers for the booking to Allander Travel enquiries@allandertravel.co.uk, who will provide a quote.  When the quote is received, please forward this along with the project number to maths-stats-finance@glasgow.ac.uk where an order will be raised for you.

It is advisable to contact Allander Travel prior to the booking to obtain the driver’s details in case you need to contact him/her.

It is the responsibility of the traveller to ensure that they are covered by the University travel insurance for the duration of their trip. Please note, personal holidays are not covered.

The travel insurance online form can be managed by logging in using your GUID via the following link - http://www.gla.ac.uk/services/finance/staffsections/insuranceandrisk/forms/travelinsuranceform/

The school of Maths and Statistics don’t book travel for visitors to the University. The normal protocol is for visitors to make their own travel arrangement and to them claim back from the University.

We only book the accommodation when the visitors are going to stay in Glasgow.

Visitors can be booked into one of the hotels we have an agreed corporate rate with.  If they choose to stay at a different hotel, they can do this and claim back through Sundry payee (UK residents) or sundry foreign payment (non-UK residents).

Visitor expense claim forms can be found here:

https://www.gla.ac.uk/myglasgow/finance/downloadaform/

Most conference bookings can be confirmed using a university purchasing card. Please email details of the conference along with the project code to maths-stats-finance@glasgow.ac.uk.  It’s helpful to have a login which can be passed on if the registration is lengthy – you can change the password thereafter.  Sometimes it’s easier to visit the office and sit with a purchasing officer while they register you for the conference, so you can confirm the necessary options.