The School of Engineering has a defined set of local protocols that complement those of the College of Science and Engineering and support the CoSE and Engineering COVID-19 Recovery Strategic Vision.

The main aspects of the School of Engineering's protocols is to apply measures to prevent the spread of COVID-19 and are in the main based around

  • Safety through controlling people's movement in and around buildings
  • Adherance to social distancing government guidelines currently based at 2 metres.
  • Introduction of cleaning regimes throughout the School with focus on hand washing, provision of sanitisers and PPE.

This portal is the central point for all School of Engineering COVID-19 information and will be updated as required. School of Engineering Staff and Students are encouraged to bookmark this page and visit it regularly.  All updates will be listed in the table below to save searching at each visit.

Office Availability Update - Hot desk spaces in JWS are open, hot desk spaces in Rankine are under preparation. All multi-occupant offices are under preparation. See Bookkit for availability for all of above.

From 26th April 2021 some offices will be made accessible to provide quiet spaces for essential research activities (i.e. analysis, reflection). Working from home remains the default if you can do so. Locations will be published on the School Covid-19 Protocol page when ready.

This will be subject to the following:

  • Mandatory Induction
    • The completion of the online Covid-19 induction in Moodle remains mandatory before access to the university campus and School buildings is permissible.
  • Single occupant offices
    • Staff (or their PDRA/PGRS appointee) may have access to their own office. No booking will be required however please inform (Safety Co-ordinator) of the intended regular office user.
  • Multiple occupant offices
    • We will support use of shared offices by one named occupier who already has fixed IT equipment in their office and is therefore unable to use hot desks. This will be on a first come – first served basis. Booking on Bookkit will be required.
    • Levels of demand will be monitored, and the booking process will be adapted as necessary. Please contact to raise any issues.
  • Hot Desks
    • Bookable hot desking spaces (own laptop required) in meeting rooms, unused teaching space and other open space for PGRS and PDRAs will be made available.  Initially this can only be on the basis of one user per room (except creativity lab JWS 603 with currently 8 desks available). Booking on Bookkit will be required.


Date   Section Updated             Detail                     Initial   
26/04/21 General

Office availability update section added.

22/04/21 General

Added office access information.

13/01/21 Research Laboratories

Added Protection Level 4 information.

11/12/20 Acessing Buildings

Removed Protection Level 4 information.

27/11/20 Accessing Buildings

Added Protection Level 4 information.

11/11/20 Accessing Buildings

Added in comment and link at SHORT VISITS

22/10/20 Risk Assessment

New section on Risk Assessment

09/10/20 General

Added in Booking System link and splash

07/10/20 General

Added in SAFEZONE details

02/10/20 Responding to COVID

Added in section and link to the process matrix document

30/09/20 School Booking System

Changed instructions for LGs responsibilities over bookings

29/09/20 School booking system

Added in email address for registration requests

14/09/20 Overall Site

Updates to reflect open status of the buildings

08/09/20 Main Section

Moved open access information to main point from Building access section

04/09/20 Access & Signage

Added section around open access from 7th Sept

08/07/20 Access & Signage

Added link to University Moodle Induction pages

01/07/20 School Visitors

Added splash text about granting access limited to Janitor

Access & Signage

Added comment about granting access limited to Janitors

References Changed safety link to non VPN BR
General Added Update table BR
30/06/20 Initial Release of Website   BR