News & events
For submissions to the 3I’s quarterly newsletter, or advice on how to publicise your news and events contact Lewis Thomson, Media & Information Officer.
Tell us about your:
- public engagement activities
Your news stories will also be forwarded on to the MVLS College Newsletter and MyGlasgow News where appropriate.
Guidelines for submissions
You don't have to to provide a finished news article — here are some guidelines on the sort of information that's useful:
- Tell us what happened, where and when it happened, who was involved, and how events unfolded.
- List key facts/information in order of importance — starting with the most important information first.
- You may want to include quotes, from yourself or colleagues, to provide personal insight.
- List links to websites which provide further information
- We strongly encourage that you include images or video to accompany your story.
The internal screens in the SGDB should be used to advertise all events and seminars where previously paper flyers were used.
To post information on the screens please send content to firstname.lastname@example.org
- Content should ideally be sent as a powerpoint slide saved as a JPEG or PNG
- Images should be cropped to a 4:3 or 16:9 aspect ratio where possible
Public engagement events form
If you're involved in organising PE activities, please take five minutes to fill in our public engagement events form.
This information allows us to develop an overview of all the amazing PE work going on within the Institute, enabling us to improve the way we measure impact of our scientific outreach activities.
We're required to gain consent for any media content which may be used on university marketing, social media or webpages. If you're planning to take photos/video at your event, download a copy of our media consent form.
If you've any questions about media consent or documenting your public engagement activities, please contact email@example.com.
Official profiles are automatically created for members of research staff when they join the Institute. We encourage staff to establish and maintain these profiles, which are an excellent promotional tool for recording career development and presenting research activities.
Managing Your Profile
Staff profiles are managed and maintained using the Terminal 4 - SiteManager (t4). The following steps outline the t4 registration process:
- Register for t4 access by completing either the self-guided or tutor-led training options. The attached consent form should then be downloaded and approved by the Institute's Principle Web Publisher Lewis Thomson.
- Once approved, consent forms should be sent to: Web Team, Corporate Communications, 1 The Square, University of Glasgow, G12 8QQ.
- Your t4 login details and password will be emailed to you, allowing you to edit and update the 'Biography', 'Research Interests' and 'Teaching' sections of your staff profile.
- Photographs can also be uploaded and should be resized/cropped to 160w x 200 px.
Editing your address, 'Additional info', 'Grants' & 'Publications'
Address & contact information:
Your name and address can be changed on the HR Self Service Core Portal (After logging in: click on 'Improve' in top-right of screen, then on the left under 'Employee Detail', click 'Contacts' - here you can add 'Word Address Details'). Your academic and job titles can only be changed by MVLS HR staff.
This is populated from the University publication system Enlighten, which is managed by the University library in conjunction with the MVLS Research Office. Contact firstname.lastname@example.org if your publication profile is incorrect. New staff members should send a publication list that covers previous affiliations to email@example.com. All staff members should be in the habit of entering their papers into Enlighten regularly.
This list is managed by the MVLS Research Office. Not all types of income appear on this list, however, any information not included can be added to your 'Research interests' section. If there are errors or omissions, please email firstname.lastname@example.org, highlighting the problem and providing the amendment.
This is drawn from a database which is currently managed by the MVLS Research Office. Please email email@example.com to supply updates or amendments.
Help & FAQs
Further information, additional support and FAQs can be accessed at the University's Guide to Web Publishing
There is some limited administrative capacity to make minor changes and updates to your personal profile and group pages, which can be requested in an email to Lewis Thomson. Please note that update requests for your staff profile cannot always be prioritised, however, we will endeavour to provide advice or support wherever possible.
Each Monday, we send out our weekly digest: an email of announcements, information and events for staff based at the SGDB.
We aim to reduce mass emails by sending out this information in condensed form once a week.
To add information to the weekly digest, email firstname.lastname@example.org by 12 o’clock on a Monday. Where applicable, we'll also add details to the internal screens in the SGDB as part of this process.