Privacy Notice

Your Personal Data

The University of Glasgow will be what is known as the ‘Data Controller’ of your personal data processed in relation to your employment relationship. This privacy notice explains how The University of Glasgow will process your personal data.

Changes to this notice

The University may update this notice at any time and may also provide you with further more detailed notices on specific occasions where we collect and process personal data about you. Such additional privacy notices are supplemental to this main privacy notice. You should check this notice regularly to be aware of any changes. However, where any change affects your rights and interests, we will bring this to your attention and clearly explain what this means for you.

What we collect and why we need it

We are collecting your basic personal data such as

  1. Email address and name for the purposes of registration for MRC-University of Glasgow Centre for Virus Research events such as conferences, workshops and seminars
  2. To inform you of any event updates and to provide you with payment information and joining instructions

Legal basis for processing your data

We must have a legal basis for processing all personal data. All information detailed above is collected as part of our contract with the individual.

What we do with it and who we share it with

We will NOT pass this information on to any third party and your Email addresses will be held on a secure internal server in accordance with UK data protection legislation.

We will only contact you about MRC-University of Glasgow Centre for Virus Research events such as conferences, workshops and seminars.

How long do we keep it for?

Your data will be retained by the University until you notify us to remove your contact details from our database for whatever reason.  After this time, data will be securely deleted.


What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect you can request to see this information and may in some instances have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.


Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please contact

*please note that the ability to exercise these rights will depend on the legal basis on which the processing is being carried out.


If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

Amendments to this privacy policy

This privacy statement will be reviewed and updated on a regular basis. It was last updated on 24 May 2018.