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(This Photo by Unknown Author is licensed under CC BY-NC-ND)

Sections 9.8 and 9.9 of the PGR Code of Practice state:

  • Proof-reading one’s own work is an important writing skill and students are therefore encouraged to do this. However, there may be times that students would consider engaging the services of a proof-reader. While the use of a proof-reader is broadly permitted, students and supervisors should be clear about what a proof-reader can and cannot do. Students have sole responsibility for the work they submit and therefore should review very carefully any changes suggested by a proof-reader. 
  • Proof-readers may assist with the identification of typographical, spelling and punctuation errors; formatting and layout errors such as page numbering or line spacing; and/or grammatical and syntactical errors. Proof-readers may not add, edit, re-write, rearrange or restructure content; alter the content or meaning of the work; undertake fact-checking or data checking or correction; undertake translation of any work into English; and/or edit content so as to comply with word limits.

The Society for Editors and Proofreaders offers training for proofreaders and also hosts an online register for proofreaders. This register provides transparency around the proofreader and their background. The online register can be accessed here