Researching your Erasmus+ Traineeship

Rather than studying abroad you may want to work in Europe. The process in setting up an Erasmus+ Traineeship begins with finding a suitable placement. This can be done through your existing School or College or finding a placement yourself. Start your research early. 

Erasmus+ funding

Funding is available for the majority of Erasmus+ Traineeships. For further information >> funding 

Attend events and speak to other students

Attend events

Our events are a good way to find out about the opportunities available:

  • the Study Abroad Fair in October,
  • Information sessions: these are primarily for study exchange students, traineeship applicants are also welcome to attend. They are run by the Study Abroad and Exchanges team and offer detailed information on programme and how it works
  • Subject specific workshops: information on your academic requirements and overseas partners that work well for your degree.
  • Region specific webchats.

Connect with other study abroad students

No one can offer you better advice than those who have been or are currently on exchange. Explore our UofG Abroad social media channels or get in touch with our team of student ambassadors. 

Finally, don't forget your own School. At any given time there are international students here on exchange, some of them may well be studying in your classes at the moment – ask around. They will likely be happy to talk to you about studying in their home country.


Research: does your subject support a traineeship option?

The subjects listed below support Erasmus Traineeships as they are an integrated part of their degree structure or recognised as relevant work experience in addition to their degree requirements. Applications from all subjects for a summer traineeship will be considered provided they meet the eligibility criteria and have full support of their subject.

  • Chemistry (full year, depending on degree path)
  • Physics (summer)
  • Mathematics (summer)
  • School of Modern Languages (full year; third term out for students who are taking two languages at Joint Honours)
  • Psychology (summer)
  • Engineering (MEng students; June – December)
  • Life Sciences (full year, depending upon degree path)
  • Law.

You can complete a traineeship in any of the participating Erasmus+ EU and non-EU programme countries

Your Subject coordinators‌ and the Erasmus+ team may be able to offer some guidance on where students from your subject have previously gone. Find out with your Subject coordinators whether your subject has specific academic regulations or guidelines for traineeships. You may also wish to liaise with our Careers Team, who can guide you towards appropriate online internship resources. 

No partnership is needed for a traineeship as long as your host is willing and able to accommodate you. However, if you would like to conduct a Traineeship at a partner or other university, then please contact your host's Erasmus+ coordinators to find out whether they require you to follow standard Erasmus (or other incoming exchange) application procedures and deadlines. You may be registered as a student or they will have different mechanisms of integrating you into the University.

Research 

Your degree must formally support and recognise an Erasmus+ traineeship option in order for you to apply for this experience. Discuss the content of your traineeship with your Subject coordinators. Consider:

  • When can you go and for how long? If so, what type of work/activity can be recognised as part of your degree?
  • How will your placement be recognised and transferred back to your Glasgow degree? (for example, will it be credit-bearing? Will it be recorded on your transcript or in your HEAR diploma supplement on MyCampus?)
  • How will your work be monitored and evaluated by your host supervisor?
  • What type of knowledge, competencies and learning outcomes do you envision as a result of your work placement?

Identifying the above information will help you to put together a clear structure and support mechanisms for your traineeship, will enable you to get the most out of your traineeship, and will help you to complete required Erasmus documentation in due course. 


Examples of types of host organisations / types of work

For subjects that support Erasmus+ Traineeships, your traineeship can normally be a lab placement or a project in any of the following environments:

  • a vocational education school / institute / centre;
  • a public or private, a small, medium or large enterprise (including social enterprises); 
  • a social partner or other representative of working life, including chambers of commerce, craft / professional associations and trade unions; 
  • a public body at local, regional or national level;
  • a research institute; 
  • a foundation; 
  • a school / institute / educational centre; 
  • a non-profit organisation, association, NGO;
  • any other appropriate host organisation as confirmed and approved by your subject coordinator.

Regardless of environment/activity, your host must be a formally registered enterprise/institution in the country to which you are going.

Under Erasmus+ regulations, the following types of organisations are not eligible as work placement host organisations:

• EU institutions and other EU bodies, including specialised agencies
• Organisations managing EU programmes (such as National Agencies) in order to avoid possible conflict of interests or double funding;
• Diplomatic representations (embassies or consulates) of the student's home country.


Identify a host and arrange your traineeship

It's your responsibility to identify a suitable Traineeship experience and to confirm all acceptance and logistical details with the host organisation. Once you have identified a host for your traineeship you should discuss the structure and support mechanisms with your host.  

Content

  • Working pattern: What sort of tasks will you be undertaking on a daily/routine basis, and how many hours a week will you be working?
  • Monitoring: How will your work be monitored and evaluated by your host supervisor?
  • Outcomes: What type of knowledge, competencies and learning outcomes do you envision as a result of your work placement?

Logistics

  • Insurance: Can your host organisation offer you both accident and liability insurance? (accident insurance = damage that you sustain as a result of your work environment; liability insurance = damage that you cause to your work environment). If they cannot offer you this, then you will need to either identify appropriate private coverage, or you may wish to identify an alternate placement.
  • Payment: Will your Traineeship be paid or unpaid? If it is paid, you must check with the host organisation to confirm that they are happy for you to work for them through the Erasmus scheme, as there may be a funding conflict depending upon which pool of funding your salary comes from. You must also check current duration and funding.
    Any Erasmus+ grant is meant as a supplement to existing savings/student loans – it will not cover living/accommodation costs. For information >> funding 
  • Paperwork: Are there any paperwork deadlines? Once you have been selected to participate in Erasmus, you may have to submit further documentation/application paperwork to your host organisation to facilitate your traineeship.

It is your responsibility to be aware of your host’s application/paperwork requirements and deadlines and submit all required documentation. It is usually a good idea to note this information at the research stage and/or when confirming the details of your placement. 

Living costs and accommodation

  • Research the cost of living in your prospective partner country/town carefully. Partner universities and local councils/authorities will also normally have information available for incoming students on their own webpages about accommodation, living costs, health insurance and more.
  • If you are conducting your traineeship at a university (partner or otherwise) then depending on how they integrate you into their system, you may have the option of applying for accommodation with them. If not, then their Accommodation Services will likely be able to recommend resources and information to enable you to seek private accommodation

Apply

Apply now: Applications are now open, the application form is on Moodle
Application deadline: 4 December, however applications for traineeships (not study) will be considered until 14 March (subject to funding availability).

Apply

The application form is on MoodleApply by 14 March 2019.

Assessment criteria 

  • Applications are scored on the basis of academic performance, your personal suitability, motivation to go abroad and evidence that you have carefully researched and selected your chosen universities.
  • Academic and subject coordinator(s) approval - you meet your School's academic requirements for a traineeship. Please check with your Subject coordinators

Please check our timeline for information on what happens next >> timeline.