Research and Innovation Services

Ensure your University of Glasgow staff web page and any research group web pages you are responsible for are up to date; sign up for a unique ORCID identifier and consider the use of relevant social media platforms to increase visibility of your research and interests. University of Glasgow training materials on improving your staff profile on the University of Glasgow web pages and social media presence.  

The University’s video conference solution is Zoom.  This is free to use via the web or by downloading an app  

You can have multiple participants and participants can phone in if they don’t have a device with a microphone or camera. There is also chat functionality.  This can be used for meetings or for conferences.   

We’ve found that remote meetings often work best where everyone is participating remotely, rather than just one or two people remotely with everyone else in a room.  

Top tip: Remember to mute your microphone when not speaking.

Guidance on using Zoom is available from Information Services   

Purchasing a headset with a microphone may facilitate participation in remote meetings from your desk, even within a shared office space. However, if this isn’t possible, you should look at what meeting room or ‘huddle’ spaces might be available locally. Space Management and Timetabling can provide guidance on finding a suitable equipped room. 

Zoom allows sharing of screens and documents. Chairing group sessions where some participants join from remote locations can be quite different from face to face meetings.  Visual, and non-visual clues on who wants to speak or who speaks next can be difficult to interpret.  It’s important the chair takes the lead, is clear when inviting participants to contribute and encourages use of the integrated tools such as chat and/or emojis when participants want to show support or agreement, or to indicate that they wish to speak.  Zoom have produced a video conferencing guide which has some useful pointers.  

There are several options for this but, in most cases, we anticipate you would be likely to use Zoom and/or video conferencing hardware already set up within a particular room.

In all cases, the key thing is to ensure participants have practiced with the technology in advance and are aware of the etiquette.

For one person to participate in an event remotely, you could use Zoom or even consider the use of a telepresence robot, which might facilitate networking at tea breaks and suchlike.

Many rooms on campus are already equipped for video conferencing to allow live streaming.

You should consider setting a conference hashtag on Twitter, using polling tools (such as Slido) or other technology to allow participants to ask questions or share their views remotely.

If your conference is entirely remote or you want to have several conference hubs which connect to each other, we have collected some examples of good practice including participant and speaker guidance.

The 2018 biennial meeting of the Society for Cultural Anthropology online - using digital tools to craft your submissions

ALT-C - multimodal online conference

Royal Society of Chemistry on Twitter poster conference