Student Records

General

ProcessVersionPublish dateResource
Data change 1.0 28 March 2013 Data change - Job Aid (pdf)
Readmit a student (Training Guide) 2.0 August 2013  Readmit a Student
Add/Remove a Service Indicator   June 2012 How to remove a service indicator (pdf)
Updating a Student's Academic Load   June 2012 How to change academic load (pdf)
Change a Program and/or Plan   October 2020 Change a program and/or plan (pdf)
Student Programme Withdrawal 1.0 November 2020 Student Programme Withdrawal - Staff Process Guide
How to Run an Advisement Report   June 2012 How to run an Advisement Report (pdf)
Review Curriculum "flag"   June 2012 Review a curriculum "flag" (pdf)
Update the Requirement term (Training Guide) 1.1 28 March 2013  Update requirement term - Guide (pdf)
Update the Requirement term (Job Aid) 1.1 28 March 2013  Update requirement term - Job Aid (pdf) 
Maintain Course Coordinator, Good Cause Coordinator and Course Administrator Details  - Job Aid 3.0 November 2019 Maintain Course Co-ordinator & Administrator Details 
Extracurricular Activity 2.0 April 2014  Extracurricular Activity - Training Guide
Intercalation 4.0 February 2018 Intercalation
Good Cause - Staff User Guide 4.0 October 2022

 ‌Good Cause - Staff User Guide

Good Cause - Student User Guide 7.0 October 2022  Good Cause - Student User Guide

 

Assessment

ProcessVersionPublish dateResource

Grade Roster

2 Sept 2020 Grade Roster User Guide (pdf) 
Final Awards 3 Jan 2022 Final Award User Guide (pdf)‌
Tuition Fee Calculation 1 July 2021 Tuition Fee Calculation Guide
GPA Upload Guide 1.0 June 2021 GPA Upload User Guide(pdf)

Absence and Attendance

 

ProcessVersionPublish dateResource
Recording class attendance (Training Guide) 1.1 28 March 2013 Recording class attendance - Guide (pdf)
Uploading class attendance (Training Guide) 1.1 February 2013  Uploading class attendance - Guide (pdf) 
Recording class attendance (Job Aid) 1.0 28 March 2013  Recording class attendance - Job Aid (pdf) 
Student absence recording 1.0 28 March 2013  How students record absence - Guide (pdf)  
Absence reports (Training Guide) 1.1 28 March 2013  Reviewing student absence reports - Guide (pdf) 
Absence reports (Job Aid) 1.1 28 March 2013  Reviewing student absence reports - Job Aid (pdf) 
Running Attendance Reports (Training Guide) 2.0 Octoper 2014  Running Attendance Report - Training Guide
Recording Attendance for a Course (Training Guide) 2.0 October 2014  Recording Attendance for a Course - Training Guide

Transfer Credit

ProcessVersionPublish dateResource
Using Transfer Credit for Accreditation of Prior Learning - APL  2.0 December 2017 Using Transfer Credit for Accreditation of Prior Learning - APL (pdf)

Mobility

 

ProcessVersionPublish dateResource
Managing Outgoing Mobility Students and Recording Student Placement 2.4 June 2017 Outgoing Mobility Students - Guide
Managing Incoming Mobility Students 3.0 March 2020 Incoming Mobility Students - Guide

Graduation

ProcessVersionPublish dateResource
Ceremony set-up (Training Guide) 1.0 28 March 2013  Graduation ceremony set up - Guide (pdf)
Enrolment (Training Guide) 1.0 28 March 2013  Graduation enrolment - Guide (pdf)
Timetable (Training Guide)

1.0

28 March 2013  Graduation timetable - Guide (pdf)
Graduation Parchments (Training Guides)

1.0

17 April 2015  Graduation Parchments
Ceremony set-up (Job Aid) 1.0 28 March 2013  Graduation ceremony set up - Job Aid (pdf)
Enrolment (Job Aid) 1.0 January 2013  Graduation enrolment - Guide (pdf)
Timetable (Job Aid) 1.0 28 March 2013 Graduation timetable - Job Aid (pdf) 
Graduation Reports (Job Aid) 1.0 22 April 2015  Graduation Reports