SharePoint is a collaboration tool which offers:

  • online document library collaboration
  • version control
  • approval control
  • lists, libraries and wikis
  • flexible permission control

Many University Schools and Services have SharePoint site collections, comprising top level sites and subsites. 

Staff in Schools/Services can request a sub-site from your School/Service Site Administrator. If you are not sure who that is, submit a request in UofG Helpdesk. 

Before asking for a SharePoint site

Check whether your requirements might be better met by other University systems you can already access. If you want to:

  • Share documents short-term, or with a small number of people, to work on version control or co-author live: Use 
  • Transfer documents securely to anyone internal or external to the University: Use the Transfer service
  • Share documents for research purposes, with staff, students and other HEI academics: Use Owncloud for Researchers
  • Just want to share content, comments, documents with a group of staff/students, no version control needed: Use  (NB If you use Yammer, you are responsible for keeping copies of your shared documents on University filestore, as they will not be backed up on Yammer)

More information on file storing/sharing.

MyGlasgow Portals

The MyGlasgow Portals for staff and students are currently hosted in SharePoint. All registered students and staff can access these via MyGlasgow.

Planned changes

The current SharePoint collaboration service is SharePoint 2010. The University is considering a supported migration to SharePoint Online as part of the Office 365 Programme. For more information, contact the Programme Manager


  • Hand-over is provided to Site Collection Administrators who are responsible for supporting users.