Induction Checklist for New Colleagues

Induction Checklist for New Colleagues

The following guide suggests the type of induction information and activities that you, as a new employee, will find helpful to view or act on during you first 30 days of induction.

Word version: Induction Checklist for New Colleagues

Day 1


Check if email account/GUID set up (instructions go to home email address once contract of employment signed)


Provide P45 & bank details to Payroll


Read information about wellness and wellbeing and employee counselling services


Week 1


Request your staff ID card and liaise with the Recruitment Team to complete any pre-employment/working permissions checks


Review the University Induction webpages


Read over current University news on MyGlasgow News


Familiarise yourself with : information on the use of internet, email, webmail, Wi-Fi, VPN, and telephones.


Familiarise yourself with the HR/Payroll Self Service System, and with your local HR Team


Familiarise yourself with University Appeals, Conduct and Complaints procedures


Read the Equality and Diversity Policy and Dignity at Work and Study Policy


Information about expense claims and travel procedures


Information about creating academic profiles for the University website using University templates (as appropriate)


Review Data Protection and Freedom of Information policies and advice including GDPR overview, creating privacy notices, guidance for staff, good practice guides, and FAQs


For all Management, Professional and Administrative (MPA), Technical & Specialist (T&S) and Operational Staff:

Familiarise yourself with the Glasgow Professonal Behavioural Framework   

For all Research and Teaching Staff: 


Review guidance on Open Access


Contact the Open Access team as soon as you have a paper accepted for publication, for assistance with meeting REF and open access requirements


Review guidance on Research Data Management


Contact the Research Data Management Service if assistance is required with the (re)drafting of new or pre-existing data management plans


Mandatory Training


Online Health, Safety and Wellbeing E-Induction (includes Fire Training)


Online GDPR training 


Information Security Training


Online Equality and Diversity ‘Equality & Diversity Essentials'


Research Integrity Training (for all research staff)


Read the Recruitment & Selection Policy (for those who will be on Appointing Panels)     


Implementing Reasonable Adjustments (for all line-managers and supervisors)