Induction Checklist for New Colleagues

Induction Checklist for New Colleagues

The following guide suggests the type of induction information and activities that you, as a new employee, will find helpful to view or act on during you first 30 days of induction.

Printable PDF version: Induction Checklist - New Colleagues

Day 1


Check if email account/GUID set up (instructions go to home email address once contract of employment signed)


Provide P45 & bank details to Payroll


View Staff Handbook, which contains information about University, benefits, services, terms and conditions of employment etc.


Read information about wellness and wellbeing and employee counselling services


Week 1


Visit the Library (on Main campus) to collect your staff ID card and central HR to complete any pre-employment/working permissions documents


Review the University Induction webpages


Book yourself onto the next available Induction to the University of Glasgow event or add yourself to the waiting list (through CoreHR)


Read over current University news on MyGlasgow News


Familiarise yourself with IT information for new staff: information on the use of internet, email, webmail, Wi-Fi, VPN, and telephones.


Familiarise yourself with the HR/Payroll Self Service System, and with your local HR Team


Familiarise yourself with University appeals, conduct and complaints procedures


Information about expense claims and travel procedures


Information about creating academic profiles for the University website using University templates (as appropriate)


Review Data Protection and Freedom of Information policies and advice including GDPR overview, creating privacy notices, guidance for staff, good practice guides, and FAQs


For all Research and Teaching Staff: 


Review guidance on Open Access


Contact the Open Access team as soon as you have a paper accepted for publication, for assistance with meeting REF and open access requirements


Review guidance on Research Data Management


Contact the Research Data Management Service if assistance is required with the (re)drafting of new or pre-existing data management plans


Review information about for the University website using University templates (as appropriate)


Mandatory Training


Online Health, Safety and Wellbeing E-Induction (includes Fire Training)


Online GDPR training 


Online Equality and Diversity ‘Equality & Diversity Essentials'


Research Integrity Training (for all research staff)


Read the Recruitment & Selection Policy (for those who will be on Appointing Panels)     


Implementing Reasonable Adjustments (for all line-managers and supervisors)