Appendix B – Flexible Working Glossary of terms

Patterns of flexible working can vary, however they generally break into three groups;

1. How much time is worked:

1.1 Part-time

Part-time working involves working less than the standard full-time hours for a post. This may be by reducing the number of days worked per week, or by working a full week but reducing the number of hours worked each day.

1.2 Compressed Hours

In this case, the employee works full-time but has the option to work the allotted number of hours over a shorter period than the full working week. For example, working a longer number of hours over fewer days. Working arrangements still need to be compliant with the Working Time Directive and the impact of working longer hours must be considered.

1.3 Job Share

Job sharing involves two people voluntarily sharing the duties and responsibilities of one full-time post, on the appropriate pay scale and terms of employment designed for that particular job. The division of hours is often 50/50, although some job-share arrangements involve other options (e.g. alternate weeks, mornings/afternoons, two days/three days etc). See Appendix C for further guidance on job sharing.

2. When the work is undertaken:

2.1 Annualised Hours

Annualised hours is a system whereby employees work a specified number of hours, and a pattern of working, over a 12 month period, as determined by the needs of the organisation. Working hours are calculated over a period of a year, rather than a week, and arranged in accordance with peaks and troughs of the workload. Employees are available to work subject to the workload requirements where demand is high and benefit from greater flexibility in more quieter or less busy periods. Annualised hours can be applied to suit term-time working arrangements.

2.2 Term-Time Working

Term-time working involves working only during University semester or school term-times. Actual working hours during term time may be up to 35 hours per week, with salary paid on a pro rata basis throughout the year.

2.3 Staggered hours

Staggered hours are where different staff within the team have different start, finish and break times, allowing service cover over longer opening hours. If you change your hours, for example to work 8am-4pm, this is a contractual change.

3. Where the work is undertaken

3.1 Homeworking

Homeworking is when your contractual base is your home for a set period of time each week. Appendix D provides guidance on home working.