Explanation of Column Headings for Automated Reports to Heads of College/HoS/RI /PI

Explanation of Column Headings for Automated Reports to Heads of College/HoS/RI /PI

Column Heading Explanation of data 
Remaining Months This indicates the number of months funding or contracted remaining against the post and project code listed for the employee - 0 indicates the current month and indicates employee will be terminated unless PMF received
Project Code Finance project code where funds paid from for this post/employee -NB where funding is split across more than one project code with different PI/BH - PI/BH will have to liaise regarding Redundancy Consultation
Project Code Name Name of finance project code listed as detailed in Agresso
Staff Number Employee identifier
Name Employees name with title & initials - for mail merging
Surname Surname as recorded on HR database at date list produced
Forename Forename as recorded on HR database at date report produced. NB - may be known by second forename or shortened name
Post Title Post title recorded in HR database at date report produced
Post Number Post number recorded in HR database
Organisational Unit School/RI/Service/Section post belongs to at date report produced - may not be same as unit project code belongs to
Funding End Date Indicates the date on which the funding or % of funding for the post is due to end.  NB where more than one funding source with different end dates or where one has no end date it is the earliest date that is noted
Expected End Date Populated where contract ending for reasons other than funding ending e.g. permanent posts with temporary post holders - Native Language Assistants; Archive trainees;
Position End Date If end date entered with reason Redundancy or End of Contract will still appear on lists but display position end date.  This is to indicate to Head of College/Head of School/RI/Service that consultation complete
Grade Latest Grade employee on at expected end
Grade Description Description of grade
Job Family Job Family post is attached to
Actual Hours The actual hours the employee is contracted to work. Where zero hours post this is spelt out as  'Zero Hours'
Annual Salary Full time equivalent salary for the employee when report produced - increments/pay awards may be pending
Pro Rata Salary Pro-rata salary for the employee when report produced - increments/pay awards may be pending
Cost Percentage Percentage of costs charged to the project code listed - NB where funding is split across more than one project code with different PI/BH, PI/BH will have to liaise regarding Redundancy Consultation
Service Years Number of years & months service at date report produced.  Used to calculate when employee is entitled to access to the Job Seekers Register; notice period; indicate if statutory redundancy payment applicable
Service Months Number of years & months service at date report produced.  Used to calculate when employee is entitled to access to the Job Seekers Register; notice period; indicate if statutory redundancy payment applicable
Age Year Age - years and months when report produced used to calculate age employee will be at employment anticipated end date
Age Month Age - years and months when report produced used to calculate age employee will be at employment anticipated end date
End Age Age employee will be at funding/contract end to enable pension strain cost indicator (USS only) to be calculated and statutory redundancy payment if applicable
Notice Period Number of weeks notice due to employee based on Service and grade for notice required
Notice Date Actual date employee will be issued with letter from HR indicating that they are being made redundant
Pension Member Yes indicates that employee is in USS pension scheme and between ages of 50 and 59 at funding/expected end date therefore if made redundant possible strain costs may be incurred
Project Code Holder Name of PI/Budget holder recorded in Agresso for the finance project code listed
Other Indicates whether employee is under standard conditions for Job Seekers Register.  STD = standard rules apply; DIS = reason for employee not to be sent notice / not include on job seekers i.e. other reason for contract ending however you require to be notified e.g. rolling 5 year funding that always gets renewed but only month before due; ALL = overrides standard and allows employee on earlier than expected e.g. TUPE.