Online Information Asset Register

Online Information Asset Register

The University is required under the GDPR to maintain a record of processing activities. This record must be made available to the Information Commissioner, on request. The new online IAR will enable the University to meet this obligation and to manage the challenges arising from the organisation’s size and the complexity of its information. In addition, it will provide an online repository for colleagues where associated documentation such as privacy notices, retention schedules, consent statements and privacy impact assessments can be stored and accessed.

The new IAR platform will also allow information asset owners (and their delegates) to monitor, create, maintain and manage their returns in a much more intuitive and user-friendly environment. It will support version control of returns, create an audit trail and facilitate email contact between users and the DP&FOI Office team directly from the system. It will also allow returns to be shared between colleagues and can be exported via email.

Now that the online IAR has been launched, staff from the DP&FOI Office will be in touch with information owners to provide feedback and further guidance on submitted returns.  The online system can be accessed here and a video has been produced to guide staff through the process of creating and editing a return.

For further information, please contact dp-iar@glasgow.ac.uk