Data Protection & Freedom of Information Office

Records Management

Records Management is concerned with the creation, keeping, management, and destruction of information and records. In particular, records management:

• Ensures that an organisation knows what information it has, where it is kept, and for how long it is kept;
• Facilitates the effective flow of information and reduces the overheads of administration;
• Protects from risks associated with compliance failure, or failure to prove that events and/or transactions occurred;
• Assigns responsibilities for record creators to act as custodians of their information;
• Identifies the record "lifecycle";
• Meets legislative requirements of both the DPA and FoISA.