Planning & Accounts

Planning & Accounts

Planning

  • Introduction of the people involved in the conference and the roles they are to play
  • Clarify the aims and objectives of the conference
  • Establish how the project has already progressed
  • Draw up an activity schedule to include all tasks to be undertaken by whom and provide timescales
  • Produce events schedule which outlines the programme and all arrangements to be booked
  • Development of the conference theme and programme
  • Arrange regular meetings with the planning team and produce progress reports

Accounts

  • Preparation of conference budget
  • Ascertain fees and costs with suppliers
  • Set appropriate delegate fees, sponsorship/exhibitor rates
  • Collection of registration fees, issue invoices/receipts and chase non-payers
  • Payment of suppliers
  • Preparation of final set of accounts