Privacy Notice for Students using Glasgow Careers

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your use of the services available on the Glasgow Careers portal. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, student number, email address, nationality, course details, year of study, appointment and event attendance. If you opt to receive vacancy alerts, these details are also collected. This is collected in order for you to book appointments, to access details about events, register for events, provide feedback and to access the jobs portal. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is legitimate interest.

To deliver a Service that meets the University strategy and vision and to meet our mission, we have ascertained that the use of data is legitimate.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. We also share details with GTI Media who are the suppliers of the Glasgow Careers portal.

Data that we share with GTI Media (providers of the Glasgow Careers portal) meets industry standard protocols and is managed in a fully secure online environment.

How long do we keep it for?

Your data will be retained by the University for 2 years after your graduation. This is aligned to our continued support post-graduation. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact the Data Protection Office

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

Privacy Notice for Students & Graduates using Graduates First

Privacy Notice for students and graduates using Graduates First

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to you using and accessing Graduates First. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

Graduates First are collecting your basic personal data such as your name, email and optional data like gender, age, ethnicity and course in order for you to participate in practice sample graduate recruitment tests that are reflective of those currently used in the graduate recruitment market. The data collected is what is needed in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is

  • Legitimate interests

What we do with it and who we share it with?

We do not have access to any of your personal data that you supply to Graduate First.

How long do we keep it for?

As we do not have access to this data we are not keeping it.

What are your rights?*

You are able to request access to, copies of and rectification or erasure of personal data and to object to processing directly from Graduates First.

You can request access to the information that they process about you at any time. If at any point you believe that the information they are processing relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)

Privacy Notice for Students attending Careers Service Virtual Events hosted on Remo

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to you attending a virtual fair using REMO. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, student GUID, email address, contact details, company that you work for, your picture profile and initials. We will only collect data that we need in order to provide and oversee this service to you.

We will also take screenshots of the floor plans during each event and use these on social media platforms to promote the event on the day of the event. These screenshots may also be used internally within the University of Glasgow after the event/s as part of our evaluation and reports.

If you are a student and use the Single Sign In option using your student GUID and password then the data that is transferred is minimised; your GUID, student email and name. After the event none of this information is retained by REMO.

If you use the Google Single Sign In option, data is retained by Google. Please see Google Privacy Notice for further information.

If you create an account with REMO, all data collected will be retained by them until you delete your account. Full details about how your data is used and retained by REMO can be found here. We recommend that you delete your account after attending an event. There are clear instructions on REMO on how to delete your account.

We must have a legal basis for processing all personal data. In this instance, the legal basis is

Consent – by signing up for an account and for an event this is taken as an active demonstration of giving consent.

and

Legitimate interest – this is in relation to us capturing screenshots of a live event and using it for promotional purposes on the day of the event. We obscure all pictures and the only data that is shared are the two initials you use to identify yourself at an event.

Legitimate interest -The student community at the University is a significant number. We have ascertained that the use of any two initials is very unlikely to be unique and minimises the probability of you being identified as an attendee at a virtual event.

Legitimate Interest – we may take soundbites of comments at the fair from the public chat function. These will be used anonymously. If we do plan to do this, we will make an announcement. We recommend that if you do not want your soundbites captured you should refrain from using the public chat function. You may also contact us privately or after an event to ask us to remove or not to use any soundbites that you have contributed to.

What we do with it and who we share it with

  • All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. In addition,
  • This will also be shared with REMO who are based in the United States of America.
  • If you use the Google Single Sign In you will be sharing your data with them. More details about Google Single Sign In can be found here.
  • We may also take a screenshot of the event floor, which we use to promote the event on the day via social media. By promoting the event we increase attendance. For employers, it increases your exposure, profile and vacancies. For students, it shows what the fair looks like and what details are available to other attendees.
  • All users may add an optional head shot. All users must identify themselves by using two initials. These can be any two initials that you wish to use. It is not linked to your sign in details

How long do we keep it for?

Your data will be retained by the University on the REMO platform for one week after the event. After this time, data will be securely deleted. Student attendance at the event will be transferred onto the Glasgow Careers portal. This data is used for analysis of the event and no identifying data is ever used in our reports. Data is retained in accordance with our Glasgow Careers privacy notice.

If you attend the event by creating an account with REMO then this data will be retained by them until you delete your account. If you log into the event using your Google Single Sign In your data will be retained as detailed by the Google Privacy Policy.

What are your rights?*

You may withdraw your consent at any time. The easiest and quickest way is to delete you account with REMO. You can contact us to request that your account is closed. To do this we have to contact REMO. This may take several days.

Before we take any screenshots of the live events, we will make an announcement, so that you can leave the event in order that your data is not captured. You can also send us a private message via the event platform to say that you not wish your attendance at the fair to be shown via the screenshot. All pictures are obscured before publication.

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please submit your request via the webform or contact the University of Glasgow Data Protection & Freedom of Information Office.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)