Privacy Notice for Employers using Glasgow Careers

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your booking to attend a recruitment fair, employer related activity or advertising vacancies. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, company or organisation and contact details in order for you to book and confirm your participation at a recruitment fair, other activity or to advertise your vacancies. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is legitimate interests.

To deliver a service that meets the strategy and vision of the University of Glasgow and the mission of the Careers Service we have ascertained that the use of your data is legitimate. We have also considered your reasonable expectations on receiving information about the services that we provide to you and how this enables your connection with our students and this also meets legitimate use.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. We also share details with GTI Media who are the suppliers of the Glasgow Careers portal and Campaign Monitor.

Data that we share with GTI Media (providers of the Glasgow Careers portal) and Campaign Monitor meets industry standard protocols and is managed in a fully secure online environment.

How long do we keep it for?

Your data will be retained by the University until July, 2 years after your last interaction with Glasgow. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact The Data Protection Office.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)

Privacy Notice for Employers attending Fairs or Events

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to the (Name of Fair or Event) for the purpose of being used to promote the University. This Privacy Notice will explain how the University will process your personal data.

Why we need it
We are collecting your basic personal data in order to promote the University for marketing and promotional purposes in the ways which are specifically detailed and consented to in the accompanying signed and dated Media Consent Form. We will only collect data that we need in order to fulfil and oversee this.

Legal basis for processing your data
We must have a legal basis for processing all personal data. In this instance, the legal basis is ‘Consent’.

What we do with it and who we share it with
All the personal data you submit is processed by staff at the University of Glasgow in the UK, or by its five approved external design agencies – d8, Tangent, Cactus, Alphagraphics, Room for Design

The University has the right to edit any comments/testimonials for the purposes of correcting grammatical, spelling, punctuation and formatting without altering the viewpoint and nature of the original text.

How long do we keep it for?
Your data will be retained by the University for up to three years. After this time, data will be securely deleted. However, I understand that some images, recordings or written comments may be kept permanently once they are published and be kept as an archive of University life.

What are your rights?
You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

As we are using ‘Consent’ as the legal basis to process your personal data, you also have the right to withdraw your consent at any time

If you wish to exercise any of these rights, please contact the Data Protection Office

Complaints
If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

Contact details
If you have any questions relating to this consent form or the way we are planning to use your information please contact the Careers Service

Privacy Notice for Employers attending Careers Service Virtual Events hosted on REMO

Your Personal Data 

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to you participating in a virtual fair hosted by REMO. This privacy notice will explain how The University of Glasgow will process your personal data. 

Why we need it 

We are collecting your basic personal data such as name and email address. This is in order for you to participate in any virtual event run by Careers and Global Opportunities hosted on the REMO platform. We will only collect data that we need in order to provide and oversee this service to you. 

Legal basis for processing your data 

We must have a legal basis for processing all personal data. In this instance, the legal basis is:  

  • Contract – employers have agreed under contract to participate in virtual events hosted by ourselves via REMO. This means that we can use your data to fulfil our obligation to you to attend events.

What we do with it and who we share it with 

  • All the personal data you submit, is processed by staff at the University of Glasgow in the United Kingdom.   
  • It is also shared with REMO or if you use the Google single sign on option then your data is shared with them. 

In addition,  

  •  Your data is transferred outwith the European Economic Area (EEA), to the United States of America.  

How long do we keep it for 

We will retain your information until we delete the event from the host platform REMO. This will be no later than at the end of the academic semester that the event has taken place. REMO will retain your data until you delete your account. 

What are your rights?* 

You may request access to, copies of and rectification or erasure of personal data and to object to processing.  

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected, or erased. You may also have the right to object to the processing of data and the right to data portability.  

If you wish to exercise any of these rights, please submit your request via this webform or contact the University Data Protection Office 

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.   

Complaints 

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Office who will investigate the matter. 

Our Data Protection Office can be contacted here. 

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO). 

Privacy Notice for Employers Advertising a Vacancy on our Student Job Hub

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to advertising a vacancy with your organisation on our Student Job Hub portal. This privacy notice will explain how the University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, email address and contact details. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is 'Consent'.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. This information will also be shared with the supplier of the portal that we use for promoting vacancies under the Student Job Hub banner. The supplier it GTI Media.

How long do we keep it for?

Your data will be retained by the University for 1 year. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please submit your request via the webform or contact the Data Protection Office

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)