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{"sheet":"Home","index":0,"n_rows":29,"n_cols":4,"rows_kept":29,"cut":false,"hidden":false,"merged":[]}
["School of Health and Wellbeing (SHW) new staff induction"]
["Checklist of tasks "]
[]
[null,null,null,"Guidance for use"]
[]
[]
[]
[]
[]
[]
[]
[null,null,null,"Checklists"]
[]
[]
[]
[]
[]
[null,null,null,"Induction sign-off"]
[]
[]
["Name of new staff member"]
["Job family",null,null,"Link to e-Induction Moodle site"]
["SHW unit"]
["Start date (dd mmm yy)"]
["Line manager"]
["Induction buddy"]
["Administrative contact"]
[]
["Please report any broken links to jane.goodfellow@glasgow.ac.uk"]

{"sheet":"Preparatory tasks","index":1,"n_rows":25,"n_cols":8,"rows_kept":25,"cut":false,"hidden":false,"merged":[]}
["SHW new staff induction",null,null,null,null,"Please report any broken links to jane.goodfellow@glasgow.ac.uk"]
["Preparatory tasks checklist"]
[]
["This checklist is for completion by the unit administrator and line manager"]
["Some tasks may not apply. Please log this in the \"Completed\" field. "]
[]
["No.","Applicable to","Date due","Task ","Person responsible","Completed \n(yes, no, not applicable)","Date completed \n(dd mmm yy)","Additional information"]
[1,"All staff","Once start date is confirmed","Create induction checklist","Admin",null,null,"Start date should be when line manager/PI is available to meet with the new member of staff"]
[2,"All staff","2 weeks before start date","Email SHW/unit induction presentation to new staff member","Admin",null,null,"Presentations should be periodically checked to ensure info is up to date, links are working etc."]
[3,"All staff","Before start date","Email all staff to let them know of new staff member","Line manager"]
[4,"All staff","Before start date","Ensure reception staff know start date and who staff member should report to","Admin"]
[5,"All staff","Once start date is confirmed","Allocate induction buddy and supply them with UofG buddy guidelines ","Line manager",null,null,"Should be a peer from same job family who meets the \"Selection of a buddy\" criteria"]
[6,"All staff","Before start date","Assign room","Admin"]
[7,"All staff","Before start date","Assign desk","Admin"]
[8,"All staff","Before start date","Supply basic stationery items","Admin"]
[9,"All staff","Before start date","Set up PC","Admin"]
[10,"All staff","Before start date","Apply for login, email account and SSD (standard staff desktop)","Admin",null,null,"Arrange temporary guest access if GUID not set up in time"]
[11,"All staff","Before start date","Arrange access to shared drive","Admin"]
[12,"All staff","Before start date","Set up phone","Admin"]
[13,"All staff","Before start date","Add to unit telephone/email list","Admin"]
[14,"All staff","Before start date","Supply keys or swipe cards","Admin"]
[15,"All staff","Before start date","Update in/out board","Admin"]
[16,"All staff","Before start date","Assign mailtray (if applicable)","Admin"]
[17,"All staff","Before start date","Add name to room door (if applicable)","Admin"]
[18,"All staff","Before start date","Prepare induction pack/documents [still applicable?]","Admin"]

{"sheet":"Main tasks","index":2,"n_rows":61,"n_cols":8,"rows_kept":61,"cut":false,"hidden":false,"merged":[]}
["SHW new staff induction",null,null,null,null,"Please report any broken links to jane.goodfellow@glasgow.ac.uk"]
["Main tasks checklist"]
[]
["This checklist is for completion by the new staff member, line manager and unit administrator"]
["Some tasks may not apply. Please log this in the \"Completed\" field. "]
[]
["No.","Applicable to","Date due","Task ","Person responsible","Completed \n(yes, no, not applicable)","Date completed \n(dd mmm yy)","Additional information"]
[1,"All staff","Day 1","Tour of building and facilities (toilets, kitchen, water machine etc)","Admin"]
[2,"All staff","Day 1","Supply of keys and overview of secuity system","Admin"]
[3,"All staff","Day 1","Introduce to induction process and tools (Moodle, induction presentation, mandatory training etc)","Admin"]
[4,"All staff","Day 1","Introduce to admin support","Line manager"]
[5,"All staff","Day 1","Introduce to induction buddy","Line manager",null,null,"Buddy should offer to have lunch or coffee with new staff member on first couple of days"]
[6,"All staff","Day 1","Introduce to team and other staff","Line manager"]
[7,"All staff","Day 1","Add new staff member to SHW MS Team (and any other relevant MS Teams)","Admin"]
[8,"All staff","Day 1","Enrol staff member on Moodle e-Induction site","Admin",null,null,"Requires GUID or temporary GUID "]
[9,"All staff","Day 1","Confirmation of job title/discussion of role and how it fits with college/uni objectives","Line manager",null,null,"Copy of job description should be available during this meeting"]
[10,"All staff","Day 1","Explain hours of work and SHW core meeting hours (10am to 4pm)","Line manager"]
[11,"All staff","Week 1","Brief instruction on use of phone, photocopier etc","Admin"]
[12,"All staff","Week 1","Ensure personal information, including next of kin, is on HR Core/My Campus","New staff member"]
[13,"All staff","Week 1","Visit Library Services Desk, Level 2 to obtain staff card ","New staff member",null,null,"Information about this is included in their offer letter"]
[14,"All staff","Week 1 ","Ensure that HR has P45 and bank details","New staff member"]
[15,"All staff","Week 1","Explain finance procedures (purchasing, expenses, travel)","Admin"]
[16,"All staff","Week 1","Explain admin systems (room bookings, ordering)","Admin"]
[17,"All staff","Week 1","Meet line manager, if not already completed on Day 1","Line manager"]
[18,"All staff","End of Week 1","Review first few days","Line manager"]
[19,"All staff","Week 1 or 2","Virtual orientation (J drive, Moodle, website, HR Self-Service, Enlighten, MyCampus) as applicable","Admin"]
[20,"All staff","Week 1","Discuss training opportunities/requirements, and devise training schedule as applicable to job family","Line manager"]
[21,"Research and teaching staff","Week 1","Find out more about our Athena Swan working group for early career researchers","New staff member",null,null,"To join the ECRF mailing list, please email shwadmin@glasgow.ac.uk"]
[22,"Research and teaching staff","Week 1","Access information about SHW's research themes, choose your theme(s) then record in HR Core","New staff member"]
[23,"Research and teaching staff","Week 1","Discuss and choose research theme(s)","Line manager"]
[24,"Research and teaching staff","Week 1","Record research theme(s) in HR Core","New staff member",null,null,"How to record your research theme(s) in HR Core"]
[25,"Research and teaching staff","Week 1 or 2","If \"Solutions focused research theme\" member, consider joining sub-group ","New staff member"]
[26,"Professional services staff","Week 1","Access information about SHW mentorship scheme for professional services staff","New staff member",null,null,"To request mentorship or become a mentor please complete the relevant form"]
[27,"Research and teaching staff","Week 1","Access information about SHW mentorship scheme for research and teaching staff","New staff member",null,null,"To request mentorship or become a mentor please complete the relevant form"]
[28,"Research and teaching staff","Week 1","Access information about SHW Early Career Researcher/PhD student mentorship scheme","New staff member",null,null,"To become a mentor for a PhD student, please complete the relevant form"]
[29,"Professional services staff","Week 1","Access information about the UofG Management, Professional and Administrative Peer Network","New staff member",null,null,"If you would like to join the network please email mpa-peer-network@glasgow.ac.uk."]
[30,"All staff","Week 1 or 2","Arrange job shadowing if applicable","Line manager"]
[31,"All staff","Week 1 or 2","Arrange team meeting if applicable","Line manager"]
[32,"All staff","Week 1 or 2","Carry out workstation assessment","Admin"]
[33,"All staff","Week 1 or 2","LM to read UofG Managing Probation Policy and set up probation review meetings as applicable","Line manager"]
[34,"All staff","Week 1 or 2","LM to read UofG Managing and Supporting Performance Policy","Line manager"]
[35,"All staff","Week 1 or 2","Read UofG Personal relationships policy","New staff member"]
[36,"All staff","Week 1 or 2","Access information about Athena Swan and, if you wish, choose a group to join","New staff member",null,null,"Membership of an Athena Swan is not mandatory but is highly recommended. "]
[37,"All staff","Week 1 or 2","Start a twitter account and/or follow main SHW accounts and other accounts as applicable","New staff member",null,null,"Encouraged but not mandatory"]
[38,"Research and teaching staff","Week 1 or 2","Add info to your web profile page (biographical, professional activities, publs, public engagement etc)","New staff member",null,null,"Please contact SHW web coordinator Jane Goodfellow for queries about editing your webpage"]
[39,"All staff","Month 1","Complete UofG \"Equality and Diversity Essentials training\"","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[40,"All staff","Month 1","Complete UofG \"Introduction to General Data Protection Regulation (GDPR) training","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[41,"All staff","Month 1","Complete UofG \"Information security awareness\" training","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[42,"All staff","Month 1","Complete UofG \"Display Screen Equipment training and assessment\" training","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[43,"All staff","Month 1","Complete UofG \"Fire safety training\"","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[44,"All staff","Month 1","Complete UofG \"Health, safety and wellbeing\" training","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[45,"All staff","Month 1","Complete UofG \"The effective bystander\"","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[46,"All staff","Month 1","Complete UofG \"Understanding unconsious bias\" training","New staff member",null,null,"Link to course available in SHW e-Induction site"]
[47,"All staff","Month 1","Complete UofG \"Let's talk about race in the workplace\" training","New staff member",null,null,"Let's Talk about Race in the Workplace"]
[48,"Staff who are line managers","Month 1","Complete UofG \"Managing diversity\" training","New staff member",null,null,"Managers only. Link to course available in SHW e-Induction site"]
[49,"Staff who are line managers","Month 1","Complete UofG \"Reasonable adjustments\" training","New staff member",null,null,"Managers only. Link to course available in SHW e-Induction site"]
[50,"Line managers of R&T staff","Month 1","Complete SHW \"Academic appointment and promotion\" training","New staff member",null,null,"Managers of R&T staff (or shortly to become line managers). Link to course available in SHW e-Induction site"]
[51,"All staff involved in research","Month 1","Complete UofG \"Research integrity\" training","New staff member",null,null,"Research active staff only. Link to course available in SHW e-Induction site"]
[52,"Staff who will sit on interview panels","Month 1","Complete UofG \"Recruitment and selection\" training","New staff member",null,null,"Managers only. Link to course available in SHW e-Induction site"]
[53,"Line managers of professional services staff","Month 1","Complete SHW \"Career development for professional services (PS) staff\" training","New staff member",null,null,"Managers of PS staff only (or shortly to become line managers). "]
[54,"All staff","Month 1","Read information on mental health first aid - if unsure who your Unit's first aiders are ask your local administrator","New staff member",null,null,"https://www.gla.ac.uk/myglasgow/health/"]

{"sheet":"Sign-off","index":3,"n_rows":34,"n_cols":15,"rows_kept":34,"cut":false,"hidden":false,"merged":[]}
["SHW new staff induction"]
["Induction sign-off"]
[]
["This area is for completion by the new employee, line manager, and unit administrator",null,null,null,null,null,null,null,null,null,null,null,null,null,"Include instructions for adding signatures"]
[]
["Line manager sign-off"]
[]
["I confirm that:"]
[]
["All induction activities applicable to this staff member have taken place "]
["All mandatory training has been completed "]
["A one-month follow up meeting with this staff member has taken place"]
["The following research theme(s) have been chosen (if applicable) UP TO 3"]
["Theme 1"]
["Theme 2"]
["Theme 3",null,"NEW STAFF MEMBER Please log your research theme(s) in HR Core"]
["The following Athena Swan group has been chosen (if any)",null,"NEW STAFF MEMBER Please email shwadmin@glasgow.ac.uk with any AS group choice"]
[]
[]
["Line manager signature\nPlease insert your scanned signature into the space opposite"]
["Date of signature (dd mm yyyy)"]
[]
[]
["New staff member sign-off"]
[]
["Staff member signature\nPlease insert your scanned signature into the space opposite"]
["Date of signature (dd mm yyyy)",null,"NEW STAFF MEMBER Please help us improve our processes by completing an induction evaluation. A link to this is available at the bottom of the SHW e-Induction site"]
[]
[]
[]
["Unit admin sign-off"]
[]
["Unit admin signature\nPlease insert your scanned signature into the space opposite"]
["Date of signature (dd mm yyyy)"]

{"sheet":"Guidance (staff member)","index":4,"n_rows":9,"n_cols":1,"rows_kept":9,"cut":false,"hidden":false,"merged":[]}
["SHW new staff induction"]
["Guidance for use"]
[]
["Guidance on using this checklist (for new staff member)"]
[]
["Welcome to the School of Health and Wellbeing (SHW) at University of Glasgow! \n\nThis checklist will guide you through your new staff induction, helping to ensure that you receive all the information and support you need to settle into your role. \n\nMost of the resources you will be asked to access are stored in or linked to from SHW's e-Induction \"Moodle\" site. (A link to this is supplied below).\n\nInduction tasks should usually be completed within one month of your taking up post. The checklist will then be signed off by you, your line manager, and your unit administrator. \n\nThe \"Main tasks\" tab of this spreadsheet is where we will ask you and your line manager to confirm that tasks or activities have been completed. (The \"Preparatory tasks\" tab is where administrative staff will log what has been done in readiness for your arrival.) Please update as and when you have finished any of your required tasks (or log as not applicable, which may sometimes be the case - please refer to the \"Applicable to\" column to find out whether a task applies to you). \n\nYou may find it helpful to set up a desktop shortcut to this document for the duration of your induction, for ease of access. \n\nAt the end of your induction, in consultation with your line manager, please access the \"Sign-off\" tab to confirm that all required tasks have been completed. \n\nFinally, you will be invited to evalute your induction using an anonymous online form (accessible from within Moodle), which will help us to improve our processes and the quality of the induction experience for others. "]
[]
["Link to SHW e-Induction site"]
["https://moodle.gla.ac.uk/course/view.php?id=10328 "]

{"sheet":"Guidance (LM)","index":5,"n_rows":9,"n_cols":1,"rows_kept":9,"cut":false,"hidden":false,"merged":[]}
["SHW new staff induction"]
["Guidance for use"]
[]
["Guidance on using this checklist (for line manager)"]
[]
["A good induction programme ensures that new staff settle quickly and happily into a productive role. In addition, the induction programme is your new employee's first impression of you and your organisation, so is an excellent opportunity to reinforce their decision to come to work with you. More information about induction is available in the UofG guidelines for managers (URL below) which you are encouraged to access. \n\nIn the \"Preparatory tasks\" tab of this spreadsheet, you will find a list of the steps you should follow in advance of your new staff member taking up post. These small measures will help to ensure that they feel valued from day one, and that other colleagues are ready for their arrival and can properly welcome them. Please update as and when you have completed those tasks that are listed as the responsibility of the line manager. \n\nIn the \"Main tasks\" tab, you will find a list of the essential components of your staff member's induction. It is mandatory that all these are completed (or logged as not applicable) and that this is recorded so, again, please update once you have completed your allocated tasks. \n\nSome tasks can be delegated to others in the team, but there are some that must be carried out by the line manager (LM) to ensure that the new staff member, for whose career development you are now responsible. is given a full and effective induction. (Our checklist will indicate which tasks must be carried out by the LM.) \n\nYou may find it helpful to set up a desktop shortcut to this document for the duration of this induction, for ease of access. \n\nPLEASE REMEMBER TO GIVE YOUR NEW MEMBER OF STAFF TIME TO COMPLETE THE MANDATORY TRAINING. \n\nOnce all induction tasks have been completed, please proceed to the \"Sign off\" tab, and add the required information.  "]
[]
["Link to UofG induction guidelines for managers"]
["http://www.gla.ac.uk/services/humanresources/mgrs-admin/mgr-guidance/inductionguidelines/ "]

{"sheet":"Guidance (admin)","index":6,"n_rows":6,"n_cols":1,"rows_kept":6,"cut":false,"hidden":false,"merged":[]}
["SHW new staff induction"]
["Guidance for use"]
[]
["Guidance on using this checklist (for unit or induction administrator)"]
[]
["BEFORE THE NEW STAFF MEMBER STARTS \n(1) Add the staff member's details in the \"Home\" tab of this spreadsheet. \n(2) From within SharePoint (which can be accessed via MS Teams) share this document with the line manager and ask them to update as and when tasks are completed. (They may wish to set up a desktop shortcut for ease of access.) \n(3) Start to work your way through any of the \"Preparatory tasks\" that are for admin to complete, updating the checklist when complete (or selecting \"not applicable\"). \n\nWHEN THE NEW MEMBER HAS STARTED\n(1) From within SharePoint, share this document with the, and ask them to update as and when tasks are completed. They may wish to set up a desktop shortcut for ease of access. \n(2) Start to work your way through any of the \"Main tasks\" that are for admin to complete. \n\nON COMPLETION OF INDUCTION\n(1) Do any final tidying of the checklist (including following up on any oustanding tasks with the LM and new staff member, as applicable). \n(2) Complete the \"Sign-off\" area of the checklist.\n(3) Add SIGNED to the end of the file name to confirm that the induction is complete e.g. \n\"2021 03 Anne Other induction checklist SIGNED\"."]

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[]
[]
[]
[]
[]
[]
[]
["IHW new staff induction"]
["Admin use only"]
[]
["Dropdowns for data validation"]
[]
["Job families"]
["Professional services"]
["Research and teaching"]
[]
["IHW units",null,null,null,null,null,null,null,null,null,null,"JG notes"]
["General Practice and Primary Care",null,null,null,null,null,null,null,null,null,null,"2021-01-13","Macro added to ensure that doc always opens up on \"Home\" worksheet"]
["HEHTA"]
["Mental Health and Wellbeing"]
["MRC/CSO SPHSU"]
["Public Health"]
["Robertson Centre"]
[]
["Research themes "]
["Data Science"]
["Determinants of Health and Health Inequalities"]
["Solutions Focused Research"]
["Not applicable"]
[]
["Athena SWAN groups"]
["Early career researcher (ECR) issues, aspirations and development"]
["Mentoring arrangements"]
["LGBTQ+ staff issues, aspirations and development "]
["Maternity, paternity, parental and carer issues and development ","Check here for new groups or changes to group names"]
["Older workers (50+ issues, aspirations and development "]
["Posgraduate research and DClinPsy student issues, aspirations and development"]
["Professional services staff issues, aspirations and development "]
["Staff consultation "]
["Staff promotions, and reward and recognition "]
["Undergraduate and postgraduate taught student issues, aspirations and development"]
["Not applicable "]