Orientation & Welcome
Orientation & Welcome
The International Student Support team are here to ensure you settle into University life as quickly and as smoothly as possible.
International Orientation Programmes
International Orientation Programmes take place every January and September.
- The next International Student Orientation programme will start on 12 September 2019
- The programme is open to all new undergraduate and postgraduate students from outside the UK who have been accepted to theUniversity of Glasgow from September 2019.
- Registration will open this summer!
Your Personal Data The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your registration for international orientation and the airport welcome. This privacy notice will explain how The University of Glasgow will process your personal data.
Why we need it? We are collecting your basic personal data such as name, date of birth, email address and course details in order to offer you a place on the orientation programme and/or airport welcome. We will only collect data that we need in order to provide and oversee this service to you. After the orientation period you will also receive an email from us seeking your feedback.
Legal basis for processing your data We must have a legal basis for processing all personal data. In this instance, the legal basis is consent.
What we do with it and who we share it with? All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom.
How long do we keep it for? Your data will be retained by International Student Support for a maximum of six months. After this time, data will be securely deleted.
What are your rights? You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability. Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time. If you wish to exercise any of these rights, please contact email@example.com
Complaints If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter. Our Data Protection Officer can be contacted at firstname.lastname@example.org If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO) https://ico.org.uk/
The Welcome Programme takes place every January and September.
- The aim of the programme is to assist new international students during the arrival period.
- The next Welcome Programme will take place from 10 September 2019
- Our Welcome Team will be offering a Meet & Greet Service at Glasgow Airport from 9am-9pm between 10-15 September
- A free coach service to the University Campus and University Accommodations will also be available 10-15 September
- If you choose not to sign up for our free coach service please still look out for our Welcome Team in yellow t-shirts who will be happy to welcome you and answer any questions.
- A Welcome Desk will be in operation on Campus from 8am-5pm (Mon-Fri) between 10-27 September
- Registration will open this summer!
Registration & Guidance Notes
Guidance notes about registration
- General information
Please note that if you are using Internet Explorer, you will need to click 'Allow blocked content' to properly display the Orientation & Welcome Registration form.
If you accidentally refresh the Orientation & Welcome Registration form part-way through filling it in, it is likely that you will lose the data/selections you have already entered into the form.
- Changes to your pre-booked Orientation events
After you have made your online registration for an event, you can change the event as long as places are still available. For example, if you want to change the Walking Tour that you have already booked, go back into your reservation and select the new Walking Tour. This will automatically delete your previous walking tour. By changing one event you will not change the other pre-booked events. It is important that you do not delete the other pre-booked events that you still want to participate in when making a change to your reservation.
- Free Airport Bus (September only)
Our Free Airport Bus is for our newly arrived international students in September and will travel to selected University of Glasgow residence and to Main Gate (please see the registration form for details of the residences). If you have family and friends who have travelled with you, please check with our Welcome Team when you arrive and they will let you know if they can accommodate you on our bus. If we cannot take your family and friends on our bus, the Welcome Team will direct you to the taxi rank or public services buses.
Please note - the free airport bus service is only available for the September Orientation and Welcome. If you are arriving for Orientation in January, you can find information on travelling to your accommodation (or to the university) on page 4 of the International Student Handbook.
- Privacy Notice
Please note by proceeding with registration for Orientation & Welcome, we acknowledge that you consent to us holding your information: Orientation & Welcome Privacy Notice
If you have any problems with your registration, please contact email@example.com
We look forward to meeting you in Glasgow.
Orientation at other times of the year
If you are unable to join us at the International Student Orientation programme, you can still meet us throughout the year to discuss any queries.
You can do this by booking a one-to-one appointment via MyGlasgow.