Erasmus+ Staff Training Mobility Funding

(for all University staff)

Applications are open

Applications are now open for the academic year 2018-19 (on a rolling basis until funding is allocated)

What is it?

Through the Staff Training Mobility scheme, Erasmus+ offers professional development opportunities for academic and professional services staff to improve the skills required for their current job by participating in training in another country in Europe. Training may take the form of:

  • A short secondment period
  • Job-shadowing
  • Attendance at workshops, courses or a staff training week.‌

Training programming could be built around:

  • The transfer of knowledge and good practice
  • Learning from shared experience
  • The acquiring of new practical skills
  • To discovery of new ideas for teaching and learning

As well as benefit the individual’s professional development, Erasmus+ Staff Mobility is intended to contribute to the wider internationalisation and modernisation strategies of the home university.

Application process and timings

  1. Consult Line Manager or Head of School for initial approval of your proposed mobility and absence (ensuring any teaching/ work responsibilities can be covered)
  2. Complete the Application form 
  3. Submit your application form to the Head of Service or Dean of Learning & Teaching for their approval and signature
  4. Submit the fully signed application to the Erasmus Coordinator in the Erasmus office  (by internal mail or scanned by email to rio-erasmus@glasgow.ac.uk). Applications are open for the academic year 2018-19 ( (on a rolling basis until funding is allocated)

 


Where can I go?

Training activities can be to one of our partner universities in Europe and this is a recommended good place to start. Please see the full list of current agreements. There does not need to be an agreement in place for staff training activities and mobility can be to any institution or enterprise in the 30 participating countries.

Staff training weeks

Depending on your area of work, many universities offer International Staff Training Weeks which offers an opportunity to follow a fixed training programme and benefit from opportunities to meet with colleagues from many other universities in related fields at the same time. Please contact Celine Reynaud (Celine.Reynaud@glasgow.ac.uk) for information on any Staff Weeks known to date or check the institution website.


Duration

Minimum duration of training: 2 days
Maximum duration of training: 2 months

Training hours: Staff must participate in a minimum of 8 hours of training per week or each part of a week and this must be evidenced in the Training Programme.

Travel days are not included in the calculation of the minimum duration. Subsistence allowances for up to 2 travel days either side of the mobility may also be funded if requested at time of application.

 


Funding

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel. Expense claims must be submitted within 1 month of the completion of the mobility. 

Travel grant

Travel grants maximums are set according to the distance travelled at the following rates:

Travel distancesAmount
Between 100 and 499 KM 180 EUR per participant
Between 500 and 1999 KM 275 EUR per participant
Between 2000 and 2999 KM 360 EUR per participant
Between 3000 and 3999 KM 530 EUR per participant
Between 4000 and 7999 KM 820 EUR per participant
8000 KM or more 1500 EUR per participant

 To calculate the distance, you must use the online tool on the European Commission’s website

The distance to be calculated is one way – from the location of the sending organisation to that of the receiving organisation. However, please note that the grant amount covers the outward and return journey from home to host institution. You will likely therefore have to book your travel early to ensure you can cover your costs.

Subsistence grant

Receiving countryStaff from programme countries
Latvia, Slovakia, former Yugoslav Republic of Macedonia, Estonia, Croatia, Czech Republic, Poland, Romania, Turkey, Bulgaria, Slovenia, Lithuania, Hungary 140 EUR per day
Netherlands, Belgium, Greece, France, Italy, Malta, Cyprus, Austria, Germany, Portugal, Spain 160 EUR per day
Norway, Denmark, Luxembourg, Ireland, Sweden, United Kingdom, Finland, Liechtenstein, Iceland 180 EUR per day

The subsistence grant is a contribution towards all other costs for the individual including travel within the city, accommodation, meals and snacks following the normal University Staff Expenses guidelines. Maximum amounts available towards subsistence vary according to the length and destination of the visit; please see the UK Staff Mobility Subsistence Rates (above) for the country and duration of your planned visit.

Actual costs can be reimbursed up to these maximums, and are paid on the basis of receipted expenditure using the University’s Core Expenses system. Members of staff or if agreed, Schools, will need to meet any excess costs.


Eligibility and selection

Staff must be employed by UoG – honorary lecturers are not normally eligible

Priority will be given to:

  • Staff who have not previously received Erasmus staff mobility funding
  • Visits which can combine training with visiting students currently on exchange/ work placements

The application must demonstrate clear objectives and a provisional training programme covering at least the minimum number of training hours. It should also indicate how the visit will contribute to the wider strategic goals of the Service/ College/School/ University for Internationalisation.

Activities

The host organisation must agree the visiting staff’s training programme in advance.

Prior to departure, a training programme must be formally recorded on an Erasmus+ Staff Mobility Agreement for Training‌ which has been signed by the Erasmus Co-ordinator, the member of staff and the host HEI.


Arranging travel and insurance

Please note that staff are responsible for arranging their own travel and insurance.

University travel

Travel insurance

Please complete a travel insurance form at least five full working days prior to departure. For details visit:


Recognition of Staff Mobility

Under the Erasmus+ programme all participating HEIs must recognise the work involved in the staff mobility. Recognition might include inclusion in:

  • PDR process
  • application for promotion
  • workload allocation models.

Since this programme is not solely for the professional development of the individual, the participant should agree to disseminate the benefits and knowledge gained from the mobility with colleagues as far as possible.


Erasmus Documentation

Staff whose applications are successful must complete the required Erasmus documentation in order to receive the funds.

Prior to departure:

  • A grant contract, which has been signed by both Glasgow and the host institution or enterprise in advance of the mobility.
  • An Erasmus+ staff training agreement, which has been signed by both Glasgow and the host institution or enterprise in advance of the mobility. 

(both will be provided individually after successful application)

On return:

  • Confirmation of training form 
  • Training Report Form (an online report link will be sent to participants by email directly from the EC)
  • Please keep and send copies of your travel tickets/ boarding passes to rio-erasmus@glasgow.ac.uk after your trip.