Erasmus+ Staff Teaching Mobility Funding

(teaching staff)

Erasmus+ offers an opportunity for academic staff to teach at a partner institution in one of the 30 participating countries in Europe. These short visits:

  • allow staff to contribute to, and learn from, best practice,
  • find out first-hand the workings of another European education system and
  • contribute to teaching a course with European colleagues.
  • The main purpose of the visit should be for teaching and not research.

As well as benefit the individual’s professional development, Erasmus+ Staff Mobility is intended to contribute to the wider Internationalisation and modernisation strategies of the home university. University of Glasgow's Internationalisation Strategy. 

Applications are open

Applications are now open for the academic year 2019-20 (on a rolling basis until funding is allocated).

Any enquiries about future mobility applications can be directed to

Application process and timings

  1. Consult Line Manager or Head of School for initial approval of your proposed mobility and absence (ensuring any teaching/ work responsibilities can be covered)
  2. Complete the Erasmus+ staff teaching application form 
  3. Submit your application form to the Head of Service or Dean of Learning & Teaching for their approval and signature
  4. Submit the fully signed application to the Erasmus Coordinator in the Erasmus office (by internal mail or scanned by email to 

Applications are now open for the academic year 2019-20 (on a rolling basis until funding is allocated)

Where can I go?

Teaching exchanges must be to one of University of Glasgow’s current exchange partners in your subject area with whom we have a valid Inter-institutional Agreement for teaching mobility. Please see the current agreements available for staff mobility in your subject area.

Duration of teaching

  • Minimum duration of teaching: 2 days
  • Maximum duration of teaching: 2 months

Teaching hours: Staff must deliver at least 8 hours of teaching per week or each part of a week and this must be evidenced in the Teaching Programme.

Travel days are not included in the calculation of the minimum duration. Subsistence allowances for up to 2 days travel either side of the mobility may also be funded if requested at time of application.

Teaching activities

Teaching should be part of the local syllabus i.e. not guest lectures, and the main purpose of the visit must be teaching although any additional time can be spend on research collaboration, meeting with colleagues and exchange students.

The partner HEI must agree the visiting teacher’s teaching programme in advance.

Prior to departure, a teaching programme must be formally recorded on a Staff Teaching Mobility agreement‌ which has been signed by the Erasmus Co-ordinator, the member of staff and the host HEI.

Priority will be given to visits which can combine teaching with visiting students currently on exchange/ work placements.


Funding and travel grants

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel. Expense claims must be submitted within 1 month of the completion of the mobility. 

Travel grant

Travel grants maximums are set according to the distance travelled at the following rates:

Travel distancesAmount
Between 100 and 499 KM 180 EUR per participant
Between 500 and 1999 KM 275 EUR per participant
Between 2000 and 2999 KM 360 EUR per participant
Between 3000 and 3999 KM 530 EUR per participant
Between 4000 and 7999 KM 820 EUR per participant
8000 KM or more 1500 EUR per participant

 To calculate the distance, you must use the online tool on the European Commission’s website

The distance to be calculated is one way – from the location of the sending organisation to that of the receiving organisation. However, please note that the grant amount covers the outward and return journey from home to host institution. You will likely therefore have to book your travel early to ensure you can cover your costs.

Subsistence grant

Receiving countryStaff from programme countries
Latvia, Slovakia, former Yugoslav Republic of Macedonia, Estonia, Croatia, Czech Republic, Poland, Romania, Turkey, Bulgaria, Slovenia, Lithuania, Hungary 140 EUR per day
Netherlands, Belgium, Greece, France, Italy, Malta, Cyprus, Austria, Germany, Portugal, Spain 160 EUR per day
Norway, Denmark, Luxembourg, Ireland, Sweden, United Kingdom, Finland, Liechtenstein, Iceland 180 EUR per day

The subsistence grant is a contribution towards all other costs for the individual including travel within the city, accommodation, meals and snacks following the normal University Staff Expenses guidelines. Maximum amounts available towards subsistence vary according to the length and destination of the visit; please see the UK Staff Mobility Subsistence Rates (above) for the country and duration of your planned visit.

Actual costs can be reimbursed up to these maximums, and are paid on the basis of receipted expenditure using the University’s Core Expenses system. Members of staff or if agreed, Schools, will need to meet any excess costs.

Eligibility and selection

Staff must be employed by UoG – honorary lecturers are not normally eligible.

Priority will be given to:

  • Staff who have not previously received Erasmus staff mobility funding;
  • Visits which can combine teaching with visiting students currently on exchange/ work placements.

The application must demonstrate clear objectives and a provisional teaching programme covering at least the minimum number of teaching hours.

The application should also indicate how the visit will contribute to the strategic goals of the College/School and the University for Internationalisation.

Arranging travel and insurance

Please note that staff are responsible for arranging their own travel and insurance.

University travel

Travel insurance

Please complete a travel insurance form at least five full working days prior to departure. For details visit:

Recognition of Staff Mobility

Under the Erasmus+ programme all participating HEIs must recognise the work involved in the staff mobility. Recognition might include inclusion in:

  • PDR process
  • application for promotion
  • workload allocation models.

Since this programme is not solely for the professional development of the individual, the participant should agree to disseminate the benefits and knowledge gained from the mobility with colleagues as far as possible.

Erasmus Documentation

Staff whose applications are successful must complete the required Erasmus documentation in order to receive the funds.

Prior to departure:

  • A grant contract, which has been signed by both Glasgow and the host institution or enterprise in advance of the mobility.
  • An Erasmus+ staff training agreement, which has been signed by both Glasgow and the host institution or enterprise in advance of the mobility. 

(both will be provided individually after successful application)

On return: