Erasmus+ Mobility Funding

OPEN TO ALL STAFF (ACADEMIC AND PROFESSIONAL SERVICES) 

Due to Covid-19 staff travel is currently restricted. For more information on the conditions that permit travel and approval process visit the University of Glasgow's COVID-19 pages

Erasmus+ offers development opportunities for academic and professional services staff to improve the skills required for their current job by supporting training and teaching opportunities in Europe.  

The UK Government has announced that the UK will no longer participate in the Erasmus+ programme. Erasmus funding granted in 2020 will be available to support staff mobility until May 2023. 

Applications are open on a rolling basis 

What can I do? 

Training for professional services and academic staff may take the form of a short secondment, job-shadowing or attendance at workshops, courses or a staff training week. 

Erasmus+ also offers an opportunity for academic staff to teach at a partner institution. Teaching should be part of the local syllabus i.e. not guest lectures. The main purpose of the visit must be teaching although any additional time can be spent on research collaboration, meeting with colleagues and exchange students. 

These visits: 

  • allow staff to contribute to, and learn from, best practice, 
  • create opportunities to acquire new practical skills 
  • help staff discover new ideas  
  • find out first-hand the workings of another European education system 
  • contribute to teaching a course with European colleagues 

Application process and timings

  1. Consult Line Manager or Head of School for initial approval of your proposed mobility and absence (ensuring any teaching/ work responsibilities can be covered)
  2. Complete the Erasmus+ staff mobility application form
  3. Submit your application form to the Head of Service or Dean of Learning & Teaching for their approval and signature
  4. Submit the fully signed application to goabroad@glasgow.ac.uk 

Where can I go?

TRAINING

Training activities can be undertaken in any institution or enterprise in the 30 participating countries. A good place to start would be opportunities at our European partner institutions. Please see the full list of partners by country.

Depending on your area of work, many universities offer International Staff Training Weeks which offers an opportunity to follow a fixed training programme and benefit from opportunities to meet with colleagues from many other universities in related fields at the same time.

For information: Erasmus staff training

TEACHING

Teaching exchanges must be to one of University of Glasgow’s current exchange partners in your subject area with whom we have a valid Inter-institutional Agreement for teaching mobility. Please see the current agreements available for staff mobility in your subject area.


Duration

Minimum duration of training: 2 days
Maximum duration of training: 2 months

Staff must participate in a minimum of 8 hours of training or teaching per week, or each part of a week, and this must be evidenced in the Staff Mobility Agreement. 

Subsistence allowances for up to 2 travel days either side of the mobility may also be funded if requested at time of application. 

 


Funding

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel.  

Expense claims must be submitted within 1 month of the completion of the mobility. Costs are reimbursed on the basis of receipted expenditure using the University’s Core Expenses system. Any costs in excess of the grant will need to be met by other means. 

Travel grant

Travel grants maximums are set according to the distance travelled at the following rates:

Travel distancesAmount
Between 100 and 499 KM 180 EUR per participant
Between 500 and 1999 KM 275 EUR per participant
Between 2000 and 2999 KM 360 EUR per participant
Between 3000 and 3999 KM 530 EUR per participant
Between 4000 and 7999 KM 820 EUR per participant
8000 KM or more 1500 EUR per participant

To calculate the distance, you must use the online tool on the European Commission’s website

The distance calculated is one way – from the location of the sending organisation to the receiving organisation. However, the grant amount covers the outward and return journey from home to host institution.  

Subsistence grant

The subsistence grant is a contribution towards other costs including travel within the city, accommodation, meals and snacks following the normal University Staff Expenses guidelines. Maximum amounts available vary according to the length of stay and destination. 

Receiving countryStaff from programme countries
Latvia, Slovakia, former Yugoslav Republic of Macedonia, Estonia, Croatia, Czech Republic, Poland, Romania, Turkey, Bulgaria, Slovenia, Lithuania, Hungary 140 EUR per day
Netherlands, Belgium, Greece, France, Italy, Malta, Cyprus, Austria, Germany, Portugal, Spain 160 EUR per day
Norway, Denmark, Luxembourg, Ireland, Sweden, United Kingdom, Finland, Liechtenstein, Iceland 180 EUR per day

 


Eligibility and selection

Staff must be employed by the University of Glasgow – honorary lecturers are not normally eligible. 

Priority will be given to: 

  • Staff who have not previously received Erasmus staff mobility funding 
  • Visits which can combine training with students currently on exchange/ work placements 

The application must demonstrate clear objectives and a provisional training or teaching programme covering at least the minimum number of hours. It should also indicate how the visit will contribute to the wider strategic internationalisation goals of the University, College, School or Service. 

The host organisation must agree the training or teaching programme in advance. 


Arranging travel and insurance

Please note that staff are responsible for arranging their own travel and insurance.

University travel

Travel insurance

Please complete a travel insurance form at least five full working days prior to departure. For details visit:


Recognition of Staff Mobility

Under the Erasmus+ programme all participating HEIs must recognise the work involved in the staff mobility. Recognition might include inclusion in:

  • PDR process
  • application for promotion
  • workload allocation models.

Since this programme is not solely for the professional development of the individual, the participant should agree to disseminate the benefits and knowledge gained from the mobility with colleagues as far as possible.


Erasmus Documentation

Staff whose applications are successful must complete the required Erasmus documentation in order to receive the funds.

Prior to departure:

grant contract and Erasmus+ staff training agreement must be signed by both University of Glasgow and the host institution or enterprise. These will be provided after successful application. 

On return: