Setting up a new Erasmus+ inter-institutional agreement

The process below has been set up to manage Erasmus partners and agreements across the University - both for new agreements and renewals of existing ones.

Partnerships for 2019

As the Erasmus+ programme is reaching the end of its 2014-2020 cycle, no new partnerships will be considered to facilitate a review of existing partnerships.

We will continue to welcome requests to expand on existing collaborations.

Please complete all fields in the form and return the form to the European Exchanges Coordinator (



The drivers of the process to manage Erasmus partners and agreements across the University are to:

  • Meet QAA requirements – due diligence and quality assurance in checking partner institutions for credit mobility;
  • Ensure alignment with internationalisation strategies;
  • Encourage increased outward mobility and ensure options of study links are appealing, academically viable and well supported;
  • Achieve balance of incoming and outgoing students;
  • Increased clarity and transparency around process for all UofG staff – manage expectations, ensure consistency of approach, have a clear policy and reduce ad hoc queries;
  • Support the VP International and Dean for Mobility’s strategic goal of working more closely and strategically with fewer partners to strengthen and expand existing collaborations.

The process and the information requested within the proposal form is designed to support this by systematically capturing both justification for agreement expansion and the key data to facilitate and support student activity.

Please also note that a larger and more complex review that encompasses all exchange agreements is currently underway, and this is still an interim process until the full exchange agreement process is finalised.


Proposals should:

  • be consistent with University, College and School strategic priorities, including internationalisation strategic priorities; 
  • be with highly regarded institutions with whom we share common aims and interests and with whom we can build sustainable and mutually beneficial alliances; 
  • contribute positively to the University’s national and international standing; 
  • be with institutions who deliver comparable quality of student learning experience with equivalent student support arrangements;
  • prioritise working with existing University of Glasgow Erasmus partner universities – where there is at least 1 active exchange link in any other University of Glasgow School/ Subject Area (See full list provided to subject exchange coordinators).

For student exchange:

  • justify increasing exchange places available within a subject while still ensuring balance and outbound uptake – or replacing a less suitable/ popular option;
  • include details about courses available at the proposed partner institution, and confirmation that these are appropriate and transferable to a UofG degree. Where necessary, include the UofG courses equivalent for each courses identified as suitable at the proposed partner institution at the time of proposal to facilitate student enquiries at the earliest opportunity;
  • consider the language of teaching and assessment at the receiving institution given that lack of foreign language skills may currently be a barrier to uptake of outgoing exchange opportunities for UofG students.
  • provide details of the proposed arrangements such as number of places for exchange, availability of courses for incoming students.

Student exchange timeline

For new subject agreement with an existing partner

  1. Preparing the agreement proposal: Consider all aspects of exchange: participants (number of staff / students), duration, commitment to accept incoming students regardless of uptake of outgoing, academic viability for outgoing students of new link, School internationalisation priorities, etc.  The Head of School must grant approval in principle. The Study Abroad and Exchanges team may provide usage of current partnerships and give advice/ recommendation on viability of proposal.
  2. Submission: the latest date you can submit a formal proposal is 31 March. The proposal must be submitted by email to 
  3. By mid-June: Study Abroad and Exchanges team checks formal proposal and make recommendations.
  4. By mid-June: Study Abroad and Exchanges team circulates to College Mobility Coordinator/ College International Leads / Dean for Mobility for approval. Proposals to be placed on SharePoint link accessible to all and a summary list circulated after deadline with summary – colleagues can then go in and check and comment on all proposals, or only those relevant to your School/ College.
  5. By end of June: All proposals passed to VP Internationalisation for final sign off.
  6. Confirms to subject by end of July. Begins negotiations with partner over summer: Study Abroad and Exchanges team confirms internal approval at UofG and if successful, liaises with Subject Exchange Coordinator and partner to negotiate and draw up new agreement.
  7. By mid-October 2018: Study Abroad Fair and launch of new cycle for student exchange – Lists published for students on all available University of Glasgow Erasmus partner universities in their subject to apply for exchange in academic year 2019-18.
  8. By December: Outgoing student applications close. Incoming student application information also updated.

Staff exchange timeline

  1. 31 March 2018: deadline to submit your proposal.
  2. By mid-June: Study Abroad and Exchanges team checks proposal and makes recommendations.
  3. By mid-June: Proposals circulated to relevant CILs/ College Mobility Coordinators via SharePoint for approval.
  4. By end of June: Proposals passed to VP Internationalisation for final approval.
  5. Summer: Study Abroad and Exchanges team liaise with partner, drafted and set up.
  6. By mid-August: Launch of 2019-20 staff mobility applications – List published for all staff on all available teaching exchange destinations for 2019-120