Erasmus+ Invite a Professional from Industry

Erasmus+ mobility grant funding is available for University of Glasgow staff to invite a professional from industry from another European country to deliver teaching or training on campus. 

Who can I invite?
Guest professionals or trainers can be invited from industrial, commercial, or private organisations in EU countries, including the Republic of Ireland. It is not possible to fund guest professionals or trainers who are based within the United Kingdom.

Teaching or training must be the main purpose of the visit, although additional time can be spent on research collaboration, meeting with colleagues, developing future plans, etc.

Applications are now open 

Application process / Eligibility and selection

  1. Informally approach the professional you wish to invite to roughly outline the dates and activity for the proposed mobility.
  2. Complete the Application Form.
  3. Ensure you have the approval of the Head of School or relevant manager, and ensure they sign the application form, or attach an email to that effect.
  4. Ask the professional to sign the privacy notice section of the application form.
  5. Submit the fully signed application form to the Study Abroad and Exchanges Team, FAO Caroline Japp (by internal mail or scanned and sent by email) to erasmus@glasgow.ac.uk

Eligibility and selection

The application must demonstrate clear objectives and a provisional teaching or training programme covering at least the minimum number of hours of activity (see below).

The application should also indicate how the visit will contribute to the strategic goals of the College/School/Institute and the University for Internationalisation.


Duration of teaching or training

  • Minimum duration of professional’s visit: 2 days
  • Maximum duration of professional’s visit: 2 months

Teaching hours: staff must deliver at least 8 hours of teaching per week or each part of a week, and this must be evidenced in the teaching programme.

Travel days are not included in the calculation of minimum duration. Subsistence allowances for up to 2 days travel either side of the mobility may also be funded if requested at time of application.

Teaching or training must be the main purpose of the visit, although additional time can be spent on research collaboration, meeting with colleagues, developing future plans, etc.

Prior to the mobility, a teaching or training programme must be formally recorded on a Mobility Agreement which has been signed by the member of staff, the Erasmus Co-ordinator and the hosting School or Institute.


Funding, travel grants and insurance

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel. Expense claims must be submitted within 1 month of the completion of the mobility.

Actual costs can be reimbursed up to the maximum travel and subsistence grants, and are paid on the basis of receipted expenditure.

Travel grant

Travel grants maximums are set according to the distance travelled at the following rates:

Travel distances  Amount
Between 100 and 499 KM 180 EUR per participant
Between 500 and 1999 KM 275 EUR per participant
Between 2000 and 2999 KM 360 EUR per participant
Between 3000 and 3999 KM 530 EUR per participant
Between 4000 and 7999 KM 820 EUR per participant
8000 KM or more 1500 EUR per participant

The online tool on the European Commission’s website is used to determine the distance and associated travel grant amount.

The distance to be calculated is one way – from the location of the sending organisation to that of the receiving organisation. However, please note that the grant amount covers the outward and return journey from home to host institution. The grant may not cover the entire travel costs.

Subsistence grant

The grant for the UK is set by the European Commission at 180 EUR per day.

The subsistence grant is a contribution towards all other costs for the individual including travel within the city, accommodation, meals and snacks following the normal University Staff Expenses guidelines. Maximum amounts available towards subsistence vary according to the length of the visit.

Arranging travel and insurance

Please note that professional guests are responsible for arranging their own travel and insurance.


Erasmus+ documentation

Professional guests whose applications are successful must complete the required Erasmus+ documentation in order to receive the funds.

Prior to departure:

  • A grant contract, which has been signed by both Glasgow and the invited professional in advance of the mobility.
  • An Erasmus+ teaching or training agreement, signed by Glasgow, the invited professional, and their employer, in advance of the mobility

(These documents will be provided after successful application).

On return:

  • Confirmation of teaching or training programme
  • Erasmus+ report form (an online link will be sent to participants by email directly from the EC)
  • Remember to keep copies of your travel tickets, confirmations and receipts.
  • The professional will be invited to submit a form with your bank details, along with your receipts, to receive reimbursement to your home bank account.