Diversity and Inclusion Funds

The latest ISSF award form Wellcome includes funds to support and improve gender equality throughout the College. As such, MVLS is able to support three new funding schemes:

  • Network and Event Fund
  • Academic Returners Support Fund
  • Carers' Conference Fund

For more on Gender Equality and Diversity within the College of Medical, Veterinary and Life Sciences, please visit our Athena Swan webpage.

Funding Opportunities

Scope

This fund is supported by the Wellcome Institutional Strategic Support Fund, and is to support networks or events that will support MVLS and Wellcome’s diversity and inclusion policies. Please note, all networks/events should be as inclusive as possible. For more information please see University of Glasgow Equality and Diversity and Wellcome Diversity and Inclusion.

The purpose of these networks should be, in line with University policy, to:

  • provide a forum for discussing appropriate issues of mutual interest
  • provide a networking opportunity
  • raise issues in a safe environment
  • contribute to policy thinking
  • organise social events (must be clearly work/professional related)
  • contribute to staff development activities
  • arrange an annual event to raise awareness and celebrate diversity
  • determine membership and operation of the group (e.g. staff only or staff and students/external groups)

However this is not an exhaustive list as we are keen to see networks develop in their own way, as staff wish.

Eligibility

Any MVLS staff member(s) (i.e. anyone from R&T, Technical and Specialist, MPA and Operational job families) is eligible to apply for this funding.

Application

To apply for this fund, please download the MVLS Network and Event Fund Application Form, once complete, please email to: mvls-issf@glasgow.ac.uk.  You must re-apply for funding after each year – your annual report will also be used as part of your assessment. 

Deadline

This fund has a rolling deadline for applications, which would be assessed by the Gender Equality Committee (meets 3 times per year). Please email Keilly MacDonald for upcoming meeting dates.

Reporting

Networks - expected to report on progress annually  - please download the MVLS Network and Event Fund Reporting Form and submit your completed reports to mvls-issf@glasgow.ac.uk.  Annual reports are due at the start of each financial year (which runs from 1 August to 31 July). The first report will be due in August regardless of the network’s starting date, providing the network commenced no less than three months prior to August. In this instance, the first report will be due the following August. This report will be used to determine if your network will be refunded.

Events - you should submit your report no later than one month after the event.  Please download the MVLS Network and Event Fund Reporting Form and submit your completed reports to mvls-issf@glasgow.ac.uk.  This report will be used to determine if your event will be refunded (if you would like it to be run again).

Notification of Outcome

Successful applications will be notified by email.

Payment of Funds

A Budget Centre will be opened in the lead applicant's name.  The funds will be made available for one year from the award date.

Scope

Recognising the University’s commitment to the Athena SWAN Charter and the Awards held by the University, and College Institutes and Schools, the University has introduced financial support for staff returning from Maternity/Paternity/Adoption/Shared Parental leave.  The College scheme, with contribution from the Wellcome Institutional Strategic Support Fund (ISSF), is an extended version with scope for staff from any of our academic career tracks (Research and Teaching, Learning Teaching and Scholarship, Research-only, Research Scientist and Academic Clinicians) in resuming their research or scholarship activity to support career momentum following a period of parental or carers’ leave.

Eligibility

Staff eligible to apply for the Academic Returners Scheme are:

  • Research & Teaching track: all staff at Grade 7 and above
  • Learning, Teaching & Scholarship track: all staff at Grades 7 and above
  • Research-only: all staff including postdoctoral researchers
  • Academic Clinicians: Grade 7/Clinical Lecturers and above

who are granted 4 months or more leave from work within a 12-month period for family/caring reasons (regardless of whether this leave is paid/unpaid or continuous/discontinuous). Such leave would include:

  • Maternity Leave
  • Adoption Leave
  • Shared Parental Leave
  • Any other agreed extended leave period/s that may be granted to allow a member of staff time to attend to family/caring responsibilities

You can submit an application for Academic Returners Support prior to going on leave, during your leave period or normally within six months of your return.  We strongly suggest that this is something you think about and plan before your leave where possible. For example, this could enable you to appoint staff to continue your research whilst you are on leave.

The award will last for 12 months from the specified start date of the sub-project, after which funds will be recycled if they have not been exhausted.

What is on offer and what can it be used for?

The funding available is a reserved pot to support a resumption of an individual’s research or scholarship activity to a maximum of £10,000 (this is for all applicants no matter their FTE or career track funding is designed to be flexible for staff and their line managers in arranging a best-fit for the individual’s research or scholarship and the cover required by the School/RI.

For Research and Teaching staff and Research-only staff, examples of what this funding can be used for (not an exhaustive list) include:

  • Research and administrative assistance whilst you are on leave, or upon return to allow for grant writing.
  • Attendance at UK and overseas conferences
  • Knowledge exchange, or research collaboration visits to UK or overseas institutions
  • Small equipment purchases
  • Training (attendance at courses – technical or management/leadership)
  • Contract extension for staff members in your research group (please note you cannot extend your own contract – this is not a bridging scheme)
  • Additional technician support (please note this may only be possible in some cases, and you should speak to the Chief Technician in your Institute about this to see if it is feasible before submitting your application)
  • Where arrangements have been made to cover normal duties (e.g. teaching) during the period of leave, this funding may be used to extend those arrangements to provide for an overlapping period of cover to provide enhanced capacity for research for the returning member of staff (only if approved and organised well before leave is taken to ensure appropriate cover is in place).

Your application must show evidence of your research activity and that the Academic Returners Support would provide benefit to it. You may want to discuss your application with your Head of Institute before applying.

 

For Learning, Teaching and Scholarship staff, examples of what this funding can be used for (not an exhaustive list) include:

  • Attendance at UK and overseas conferences
  • Scholarship collaboration visits to UK or overseas institutions
  • Support / time to write a grant application
  • Funding to get qualitative interviews transcribed
  • Training (attendance at courses) e.g. Higher Education Academy workshops and development programmes
  • Where arrangements have been made to cover normal duties (e.g. teaching) during the period of leave, this funding may be used to extend those arrangements to provide for an overlapping period of cover to provide enhanced capacity for scholarship for the returning member of staff (only if approved and organised well before leave is taken to ensure appropriate cover is in place).

If you are in the Learning, Teaching and Scholarship track that you should discuss your application with your Head of School and the Dean of Learning, Teaching and Scholarship prior to applying. Your application must show evidence of your scholarship activity and that the Academic Returners Support would provide benefit to it.

 

Costings

Before submitting your application, please ensure you have given a full and accurate breakdown of the costs incurred (up to a maximum of £10,000) and also the timing of when you intend to make your purchase(s).  This is important as the cost is expected to stay within the financial year you commit to in your application.  Applications will be returned if they do not contain this information and they will have to be signed off again by your Head of School/Institute.

Hiring Research Staff/ Buyout of Teaching

Please contact your Project Coordinator for assistance with this calculation and provide evidence of the costing when submitting your application.

Conference/Training Attendance

If you wish to attend a work conference, collaboration visit or training event as part of your Academic Returners Support, you can include in your application costs to contribute towards respite care, childminder costs, grandparents' travel expenses etc. Please note that childcare costs must not be the cost of ordinary child care. Payments will be subject to tax and NI contributions, except where the specific circumstances are confirmed by the Finance Payroll & Pensions team as eligible for tax exempt processing. The fund is not able to cover the cost of pet care.

 

Assessment Criteria

The Academic Returners Support funding is not an entitlement and decisions will be influenced by both the quality of the application and considerations of affordability (although every effort will be made to fund strong applications). The College is able to fund 10 – 12 applications per year.

Applications will be considered relative to the following criteria:

  1. Clear rationale that the plans outlined should be effective in terms of maintaining and contributing to career momentum in independent research and/or scholarship as appropriate.
  2. The availability and prioritisation of funding under this scheme.
  • It should be clear how the proposal relates to the individual’s overall research/scholarship objectives, as agreed through the PDR process; 
  • Fit with College/Institute/School strategy.

The application requires the support of the relevant Head of School/Director of Research Institute, and the Dean of Research or Dean of Learning & Teaching (as appropriate). Please ensure their sections are completed before sending your application for assessment.

Please email your completed application form and supporting documents including salary costings if required to mvls-issf@glasgow.ac.uk for assessment by the College Operational Group.

 

Application

To apply for this fund, please download the MVLS Academic Returners Scheme Application Form, once complete, please email to: mvls-issf@glasgow.ac.uk. Further guidance can be found here.

For post-doctoral researchers, the application must also be supported by the applicant’s Principal Investigator and be accompanied by a research vision document (1 A4 page) outlining how this application will assist the applicant on the journey to independence.

 

Award Decisions and Funding

If successful new budget centre will be set up for you for this award. Once you have notification that this project is set-up, you can spend from it. If awarded, funds will be made available for 12 months from the date your budget centre is set up, or the date you return to work if applied for before leave (and you do not have costs whilst on leave).

Please be aware that you (or your PI) are responsible for any overspend on the budget you have been allocated.  Your School/Institute will be asked to pay the difference if you go over the amount you have been awarded.

For all successful funding awards, recipients will be required to produce a brief report on how the funding was used, and the outcomes from this which may be used in Athena SWAN and ISSF reporting. This report should be provided to the ISSF administration via email mvls-issf@glasgow.ac.uk.

 

Notification of Outcome

Successful applications will be notified by email.

Scope

Attending conferences and other training events plays a significant role in the formation of collaboration, ongoing professional development and funding opportunities. The University recognises the additional challenges that those with caring responsibilities (for child or adult dependents) face when trying to attend such events. MVLS has extended the University’s pilot conference carers’ fund to make a direct contribution to the additional caring costs incurred by staff when attending these events. This fund is supported by the Wellcome Institutional Strategic Support Fund.

What can I Claim?

The fund must only be used in relation to supporting the employee’s role within MVLS and the purpose will be to limit the financial impact of having to pay for additional caring facilities resulting directly from attending conferences or training. This fund may be used to contribute towards respite care, childminder costs, grandparents' travel expenses etc. The fund is not able to cover the cost of pet care. If there is recourse to use other funds to cover these costs e.g. via your learned society, these should be used in the first instance. This scheme is designed to make a contribution towards those most in need.

Any MVLS staff member(s) (i.e. anyone from R&T (this includes: research and teaching, research only, research scientist, academic clinician and LTS staff), Technical and Specialist, MPA and Operational job families) is eligible to apply for this funding. The maximum amount you can apply for is £250. We do not accept retrospective requests. Normally one application per academic year is accepted.

Please email mvls-issf@glasgow.ac.uk with your application form.

Application

To apply for this fund, please download the MVLS Carers Conference Fund Application, once complete, please email to: mvls-issf@glasgow.ac.uk.

Notification of Outcome

Successful applications will be notified by email.

Claiming Expenses

You will be notified by email of the outcome of your application. If you are successful you will be provided a budget centre to make your claim. To make the claim, you must send (mvls-issf@glasgow.ac.uk) photocopies of the receipts/invoices – if none are available or missing you will only be able to claim a partial amount.  Once we receive these, we will provide you with a budget centre and you will be able to make the claim through CORE.  Please note that you must make your claim through CORE with original receipts.

Please contact mvls-issf@glasgow.ac.uk for information on claiming expenses. Expenses should be claimed within a 3 month period of your return from conference/secondment/etc.  If expenses are not claimed within the time limit, they will be rejected by Payroll and Pensions.  For more information please see the University Expenses Procedures