PGR Exam Committee Hub 2021 / 2022

Supervisors

  • Students start their intention to submit process on TAP.
  • You, the supervisor, receives this notification.
  • Approve / decline a student's intention to submit.
  • This automatically informs the Graduate School.
  • The Graduate School then sends the Nomination Form back to you via TAP. Please fill out the internal and external examiners. Do it quickly as there is a 20min time limit and TAP does not autosave.
  • Click both save and submit.
  • An automated email will go to the PG convenor and the PG Admin to add and approve the Exam Convenor.
  • An email will then be sent to the Graduate School notifying them to progress the thesis to the next stage of formally inviting the external examiner, this email is copied to the Supervisor, the PG Convener and the PG Administrator.

For more information on the TAP Thesis Process please read the following document:


Exam Conveners

Exam Convenor Recommended Steps:

  • On TAP a supervisor nominates an internal and external examiner. An automated email then goes to the PGR Convenor.
  • PGR Convenor then nominates you to be an exam convenor. The Graduate School is also notified.
  • Conduct a right to work check for UK based external examiners (see Right to Work Check Rules doc). This can be done by yourself or a nominated administrator if they have had the training.
  • Or conduct an ID check via zoom for international external examiners (see  doc).
  • When the Graduate School receives the student's thesis, it will be sent to you, and the two examiners, via file transfer at the same time.
  • Organise the viva and if it should be on campus or via Zoom - fill out a Remote Viva Agreement Form if on Zoom.
  • Notify the two examiners and the Graduate School of the viva date.
  • After the viva has finished, complete the PhD Convenor Report Form below and send back to the Graduate School with both the internal and external individual reports.
  • The Graduate School sends the student an 'Outcome of Viva Letter' with the date for them to send you, and the examiner(s), back their corrections.
  • You sign off on the corrections and fill out the 'Approval of Corrections' section at the bottom of the Convenor Report Form.
  • All of the forms you need are found below in word or pdf format.

IMPORTANT FORMS & INFORMATION

 

Joint Convenor Report Forms

PhD Convenor Report Form - pdf

PhD Convenor Report Form - word

PhD / MD Thesis Notes

MD Convenor Report Form - pdf

MD Convenor Report Form - word

 PhD / MD Thesis Notes

MVM Convenor Report Form - pdf

MVM Convenor Report Form - word

MVM Thesis Notes

MScR Convenor Report Form - pdf

MScR Convenor Report Form - word

MScR Thesis Notes


Internal Examiners

Internal Examiner Recommended Steps:

  • Invited by Exam Convenor to examine a final thesis.
  • Contacted by Exam Convenor to arrange date for viva (you may be given a remote viva form to sign).
  • Graduate School will send the viva via file transfer for review.
  • Complete the Internal Examiner Report form (not copying in supervisor) and send back to the Exam Convenor 1 week before the viva. Choose the appropriate form below.
  • Complete and sign the Joint Convenor Report which the Exam Convenor will give you and send back to the Exam Convenor.
  • Review any thesis corrections if prompted to do so by the Exam Convenor and email back.
  • For more detailed information read the Role of Examiners document below.

 

IMPORTANT INFORMATION:

Internal Examiner Report Forms 

PhD Internal Examiner Report

MD Internal Examiner Report

MVM Internal Examiner Report

MScR Internal Examiner Report


External Examiners

External Examiner Recommended Steps:

  • Receive an invite email from UofG and return response form to the Graduate School.
  • Contacted by Exam Convenor to arrange date for viva (complete remote viva form if necessary).
  • You may need to undergo a right to work check (see Right to Work Check Rules doc)
  • International external examiners must undergo a Zoom ID check and send a colour copy of their passport to the exam convenor.
  • Contacted by Convener to arrange date for viva (complete remote viva form if necessary).
  • Graduate School will send the viva via file transfer for review.
  • Complete the External Examiner Report form (not copying in supervisor) and send back to the Exam Convenor 1 week before the viva. (choose below which one you require: PhD, MD, MVM, MScR)
  • Complete and sign the Convenor Report which the Exam Convenor will give you and send back to the Exam Convenor.  
  • Submit fee payment form chosen from below to mvls-gradschool@glasgow.ac.uk
  • Review any thesis corrections if prompted to do so by the Exam Convenor and email back to the Exam Convenor.
  • For more information it's important you read the Role of Examiners below for more detailed instructions.

 

IMPORTANT INFORMATION

 

FORMS YOU NEED:

PhDMDMVMMScR
PhD External Examiner Report  MD External Examiner Report  MVM External Examiner Report  MScR External Examiner Report 
PhD Fee Payment Forms MD Fee Payment Forms MScR/ MVM Fee Payment Forms MScR/ MVM Fee Payment Forms

 

 


PGR Administrators

Please find forms, information and notes on the thesis process for PhD, MD, MVM and MScR. Specific forms for Exam convenors, Internal and External Examiners can be found in the relevant drop down boxes above.

If anything is missing that you all need, or forms/info you have and want to share, please get in touch with the Graduate School.