Submitting your thesis

Ready To Submit Your Thesis?

Here's what you have to do....

Before You Submit

For students nearing end of studies:

Once your funding has ceased, you can register to enter thesis pending status if you need time to write up your thesis. Speak to your supervisor about applying for this in the first instance and then the Graduate School can process this application for thesis pending for you. 

Maximum 6 months - minimum 3 months before your submission date you are required to:

  • Complete your intention to submit form onlineThis begins the process of organising a Committee of Examiners for your viva voce (oral exam)
  • If you do not submit this form prior to handing in your thesis it will delay setting up a viva voce  (oral exam) date

 IMPORTANT Deadlines

  • The date you lodge the intention to submit form with the Graduate School is important as you are agreeing to submit your soft bound thesis 6 months from that date. If you miss the 6 month deadline you are liable for a late fee
  • If your end date (also known as submission date) on MyCampus is prior to the intention to submit deadline your end date is the date you must submit your thesis
  • If you are unsure of your end date, email the Graduate School for confirmation.

Handing in your Final Thesis

  • Submit your final thesis to us via email. (This situation will be reviewed once normal service at the University resumes).
  • Fill out and attach this Word count form (MS Word)‌‌ to your submission email.

If your thesis submission date is on the weekend, please submit the thesis on the first working day after the weekend or holiday.

Email: MVLS Graduate School

Open 09.00 to 17.00 Monday to Friday.

Someone else can submit your thesis for you. Please note, however, that it is your responsibility to ensure that the thesis is submitted by the submission deadline.

What if I can't submit my thesis by my submission date?

If you cannot submit by your end date, check with your supervisor whether you apply for "thesis pending" status. (Once your funding has ceased, you can register to enter thesis pending if you need time to write up your thesis).

However, if you are coming up to your final submission date and are already in thesis pending, you may need extra time to submit your thesis. You may be granted an extension. This will depend on the reason the additional time is required. 

If you think you will be unable to submit your thesis in time please contact your supervisors or the Graduate School as soon as possible (

There is a fee for late submission. If you do not officially apply for an extension, your thesis may not be accepted for examination.


What happens after submission?

  • Your thesis will be sent to the examiners, as soon as possible after it has been submitted and provided that we have received completed documentation from your School/Institute.
  • You will be contacted by your School/Institute/Exam Convenor regarding the date of your viva voce.
  • This may take a few weeks but if you have not heard anything by a month after you submit then please contact your School/Institute Administrator to check progress.
  • Following your viva voce, you may be asked to make corrections to your thesis. Once these have been signed off, you are asked to submit your final, corrected thesis.