Information for Managers and Administrators
Open Access Reports
The Open Access team supports colleges and schools in monitoring their open access publishing.
The Research Outputs reporting tool that includes Open Access status is available from the Research Insight Hub (University of Glasgow access only).
REF
Specific information to help you with REF is available here.
Payment Information
Please note the following guidance when processing charges for Open Access:
Article Processing Charges (APCs) are upfront fees paid to a publisher to allow immediate open access to journal articles on behalf of the author. If you are paying for an Open Access publication charged from an existing research grant or other source please use Product Code LIB14 (Account code 6162). Please note that UKRI, Wellcome Trust and British Heart Foundation do not allow open access costs or page charges and supplement costs to be paid from research grants. Instead they provide us with block grants which remain open after research grants are closed. This funding is subject to the budget being available. They are rarely oversubscribed but authors should contact research-openaccess@glasgow.ac.uk to check if the central funds can cover their cost before committing to paying. Each funder has slightly different rules.
This will allow the University to identify Open Access publication charges separately from other account codes. It will facilitate management of the Open Access funding granted to the University and allow us to quantify overall expenditure on open access.
If you are processing other costs associated with the publication of a paper by a Glasgow author e.g. page charges, colour charges, supplement cost please use Product Code LIB16 (Account code 6163).
If authors have legitimate funds for open access in a grant that is due to close before publication it may be possible to transfer the money to an allocated account the Library has so that the fee can be paid when the publication is ready despite the grant being closed. This is not possible in all cases. It depends on the funder terms. Please contact us if you think this might be appropriate for a specific case and we will check.
We use the same account to process costs for open access when either Chief Scientists Office or British Heart Foundation have agreed to pay costs. If authors contact research-openaccess@glasgow.ac.uk on acceptance we will help administer the request to the funder and processing of the invoice.
Authors can save open access costs by using some of our publisher deals where appropriate.