1. User completes the application form.
2. Form is emailed to named authority (see Guidance on Roles).
3. Named authority confirms (or refuses) approval, records this on the form and forwards to SLSD Team Team: slsd@glasgow.ac.uk.
4. Where approval is refused it is the responsibility of the named authority to communciate this to the applicant.
5. On receipt of the approved request SLSD team checks that required training has been completed.
6. Once all checks are successfully completed, the SLSD team arranges access creation/update.
7. SLSD team notifies applicant when access is available.

New Users

Once you have filled in your details and you should email this to the relevant approver (see Guidance on Roles). Your access request will be reviewed and a check will be done within your School/Office to confirm your access requirements.

Your access request will also have to be approved by the Student Lifecycle Support & Development (SLSD) Team. This will include checking that you have completed the required training. We may contact you to confirm missing details.

Once the application has been processed you will be sent confirmation by e-mail as well as the relevant instructions to access MyCampus.

Existing Users

If you are already using MyCampus and wish to extend your access to additional functionality you should also complete the application form indicating the additional access required. You can also use this form to record where you no longer require particular functionality, e.g. following a change in job role. The process for submission and approval is as described above.

MyCampus provides information on any individual student or groups of students through web pages; the data is presented in a standard, pre-defined format and is not available for further manipulation on the user's own system. Users can access defined data sets in a number of different ways dependent on their role and job function. These are:

• VIEW – users can view student records within a defined group (e.g. all students on a specific course; students in a School).
• UPDATE – Authorised users can update data items within a defined set for students within their area/remit.
• CREATE – Authorised users can create new records and/or data items within their functional remit.
• REMOVE – When a person leaves or changes job roles and no longer require access to particular functions this box should be checked.

For access to Finance functionality you do not need to select from these options – simply indicate which functions you require to add or remove.

Course Administration

In addition to general course admin tasks, this role includes Enrolment management, attendance management and placement management.

If you require access to the student finances or financial aid functionality within MyCampus please use the separate MyCampus (Finance) application form.

Queries & Reports

Users will have access to run various queries associated with the functions defined above. These are delivered to users as part of the access to that functionality.

Approvers

There are 5 approver roles, each for a specific type of access:

• Chief Adviser for all ‘Adviser’ access types
• Finance Manager for all Finance access roles
• Head of School/Research Institute Admin or Head of Service for all other access roles for School, RI or University Services staff
• Heads of Academic & Student Admin for all other access roles for College staff
• Dean of Graduate School (for PGR) or Head of Admissions & Support (for all other applicant types) for access to Admissions roles

The name of the applicable approver must be entered on the form and, once the form is completed it must be sent to this person for them to approve the application.