The University has a Student Absence Policy which applies to all undergraduate and taught postgraduate students. The policy covers attendance requirements and procedures for reporting absences. Students must complete a MyCampus absence report for any significant absence from the University. Supporting documentary evidence will be required and should be scanned electronically and linked to the MyCampus absence report.

Summary of the Student Absence Policy:

1. The Student Absence Policy applies to all undergraduate and postgraduate taught students and defines a significant absence as an absence of more than seven consecutive days or one which prevents a student from attending an examination or fulfilling any other requirement for the award of credit.
2. Students must complete a MyCampus absence report for any significant absence and are recommended to complete an absence report for any absence for which they would like the University to take account.
3. All potentially significant absences should be reported as soon as is practical in part 1 of the MyCampus absence report; Part 2 should be completed on return to University.
4. The normal submission deadline for the completed absence report is 7 days after return to University and Boards of Examiners will not necessarily take account of absences reported after this deadline.
5. If at all possible, absences which will result in non-attendance at examinations should be notified before the examination by contacting the relevant School, and followed up by completion of part 1 of the MyCampus absence report.
6. Documentary evidence is required for any significant absence and the Absence Policy includes a schedule of circumstances in which medical evidence is required.
7. The Absence Policy includes a statement of how Schools should respond to a notification of absence.

Download:

• Student absence policy (pdf)
• Student guidance to the absence reporting system (pdf)

It is important that the University has complete and up-to-date contact information for every registered student.

When you register on MyCampus please check we have complete and up-to-date contact information for you. If necessary update us with your correct permanent home address and, if applicable, term-time address and phone numbers, your mobile phone number and personal e-mail address. Similarly if any of your contact details, such as your address or mobile phone number, change while you are registered please ensure you update them on MyCampus as soon as possible.

Home students

If you are considering leaving your course, you should discuss this with your supervisor, student counsellor, Adviser of Studies or:

• in the case of Medical or Dental students, the Dean of the College
• in the case of Nursing Students, the Head of School
• and in the case of Veterinary Students, the College Director of Student Support Services, who may be able to help you decide on your best course of action.

International Students

International students who require a visa to study in the UK are strongly advised to consult the International Student Support Team based in the Fraser Building.

If you are considering withdrawing from your programme this will have implications for their entitlement to remain in the UK. If you withdraw permanently or temporarily from your studies you will not be studying full-time and as such, no longer fulfil the requirements of the immigration rules as a student.

In these circumstances the UK government will expect you to make arrangements to return to your home country as soon as possible. You should not stay in the UK, even if your student visa has not expired. If you remain in the UK you will be in breach of the immigration rules and could be removed from the country. Any future UK immigration applications may be affected.

The University is now required to inform the UK Border Agency if you withdraw from your course.

If you decide to withdraw

If after discussing your situation you do decide to withdraw, you must let the Registry know so that any refund of fees due may be made to you.

Please complete a withdrawal form which is available from the Service Desk on Level 2 of the Fraser Building or may be downloaded from the Registry Resources webpage. Please send the completed withdrawal form and your student ID card to:

Registry (IT Support)
University of Glasgow
G12 8QQ
or fax to +44 (0)141 330 3542
or e-mail form to reg.support@admin.gla.ac.uk

If you decide to re-enter the University following your withdrawal, you should contact the Senior Adviser in your previous College for advice about re-admission.

View the Student Debt Policy, guidance notes and useful contacts. 

Under the United Kingdom’s Points Based System (PBS) of Immigration, you are required to follow certain regulations during your stay. As your sponsor, the University of Glasgow is required to make you aware of these, and we are also required to meet strict requirements on issues such as record keeping and attendance monitoring.

Please view the Tier 4 student visa holder responsibilities (pdf) or see www.glasgow.ac.uk/registry/support/tier4 for further information.