Registry

Official Documents & Letters

Upon registration at the University, you will be asked to upload an image of yourself to MyCampus. The photograph will be used to produce your student ID card. The photograph should follow the standard passport photograph guidelines. See Directgov website for further information.

Semester 1 (September 2013)

Students joining the University at the beginning of Semester 1 (September 2013)

Download Registration schedule 2013 (pdf).

Date:Collection for:Surname:Time:
Monday 16 September 2013
  • College of Science and Engineering Students (except MSc Engineering students - see 23 September 2013)
  • Incoming Study Abroad & Exchange Students (College of Science and Engineering and School of Life Sciences)
  • Erasmus Students (College of Science and Engineering and School of Life Sciences)
 A - D 1000 - 1100
E - H 1100 - 1200
I - L 1200 - 1300
M 1300 - 1400
N - R 1400 - 1500
S - Z 1500 - 1600
Tuesday 17 September 2013
  • College of Arts Students
  • Incoming Study Abroad & Exchange Students (College of Arts)
  • Erasmus Students (College of Arts)
 A - D 1000 - 1100
E - H 1100 - 1200
I - L 1200 - 1300
M 1300 - 1400
N - R 1400 - 1500
S - Z 1500 - 1600
Tuesday 17 September 2013
  • College of Medical, Veterinary and Life Sciences (MVLS) - MBChB Students
 A - H 1300 - 1400
I - O 1400 - 1500
P - Z 1500 - 1600
Wednesday 18 September 2013
  • College of Social Sciences Undergraduate Students
  • Incoming Study Abroad & Exchange Students (College of Social Sciences)
  • Erasmus Students (College of Social Sciences)
 A - D 1000 - 1100
E - H 1100 - 1200
I - L 1200 - 1300
M 1300 - 1400
N - R 1400 - 1500
S - Z 1500 - 1600
Wednesday 18 September 2013
  • College of Social Sciences - Bachelor of Education Students (BEd)
  • College of Medical, Veterinary and Life Sciences - Bachelor of Veterinary Medicine Students (BVMS)
 A - H 1300 - 1400
I - O 1400 - 1500
P - Z 1500 - 1600
Thursday 19 September 2013
  • College of Social Sciences Postgraduate Students
 A - D 1000 - 1100
E - H 1100 - 1200
I - L 1200 - 1300
M 1300 - 1400
N - R 1400 - 1500
S - Z 1500 - 1600
Friday 20 September 2013
  • College of Medical, Veterinary and Life Sciences (MVLS) Students - (not including MBChB or BVMS students) School of Life Sciences
 A - D 1000 - 1100
E - H 1100 - 1200
I - L 1200 - 1300
M 1300 - 1400
N - R 1400 - 1500
S - Z 1500 - 1600
Friday 20 September 2013
  • College of Medical, Veterinary and Life Sciences (MVLS) Students - Nursing and Health Care Students
 A - H 1300 - 1400
I - O 1400 - 1500
P - Z 1500 - 1600
Monday 23 September 2013
  • College of Science and Engineering - MSc Engineering Students
 A - H 1300 - 1400
I - O 1400 - 1500
P - Z 1500 - 1600
New Student ID Card Collection after week commencing 16 September 2013

For new students who are unable to collect their ID cards in week commencing 16 September 2013, collection of ID
cards will still be possible from Hunter Hall West until Thursday 26 September 2013.

After this date cards can be collected
from the Student Services Enquiry Team on Level 2 of the Fraser Building.

 A - Z 1000 - 1600

Semester 2 (January 2013)

Students joining the University at the beginning of Semester 2 (January 2013)

Student ID cards for new students will be available for collection in the Round Reading Room [Map: E1] between 0930 and 1630, Tuesday 8 January and Wednesday 9 January 2013 by family name:

  • ABCD: 0930 - 1030
  • EFGH: 1030 - 1130
  • IJKL: 1130 - 1230
  • MNOPQ: 1330 - 1430
  • RSTU: 1430 - 1530
  • VWXYZ: 1530 - 1630

Please Note - Study Abroad students should attend on Tuesday 8th January and Erasmus students on Wednesday 9th January.

Students joining the University at other times

Students joining the University at other times

Student ID cards for new students joing the University at another time during the year will be available for collection from the Student Services Enquiry Desk on Level 2 of the Fraser Building, between 0930 and 1700, Monday to Friday.

Please note we will only be able to issue you with your card if you have completed registration in MyCampus.

Exceptions

Exceptions

  • Students based at Dumfries Campus - your cards will be available for collection from Dumfries Campus.
  • PGDE students - the School of Education will advise you about card collection arrangements.
  • English as a Foreign Language students - the EFL unit will advise you about card collection arrangements.

Students who did not upload an image to MyCampus

Students who did not upload an image to MyCampus

If you completed registration but did not upload an image for your student ID card, we will be able to take your photograph and produce your ID card.

Alternatively, if you have a suitable digital image file you can upload it through Student Self Service in MyCampus. If you choose this option please wait at least five working days before you come to collect your card.

Replacement student ID cards

Replacement student ID cards

If you require a replacement ID card please contact the Student Services Enquiry Team.

Council Tax information & enquiries

For information about Council Tax and Council Tax Exemption forms, please visit the Student Services Enquiries Team page.

Also, find more information at the Glasgow City Council website:

If you are going to use British documents overseas, for business or personal reasons, you may be asked to have your documents legalised, to confirm that a signature, seal or stamp appearing on a document is genuine, before they can be accepted.

Details of the legalisation service offered by the Foreign and Commonwealth Office are available on their website.

If your degree parchment is lost, stolen or damaged and you graduated in Academic Session 1988/89 onwards you may obtain a replacement.    If you graduated before this date and require confirmation of your degree you should apply for a Certifying Letter.

Replacement parchments

Cost:

 
  • £50 per parchment
  • Acceptable payments: Credit/Debit Card or Cheque made payable to the "University of Glasgow"
Please note: the replacement parchments cannot be issued until payment has been received.

How to apply:
  • Complete a Replacement Parchment application
  • Submit the completed application with payment (download payment form) to:

    The Registry (Graduation Section)
    University of Glasgow
    G12 8QQ

    or fax +44 (0) 141 330 3542

    If paying by credit/debit card please include a completed credit/debit card payment form, also availible from the Registry Forms webpage, with your application.
  • Or alternatively, visit the Student Services Enquiry Desk on Level 2 of the Fraser Building and complete a Replacement Parchment application in person.

Please note: it is not possible to apply for a replacement parchment or make payment via the telephone or e-mail.

Timescale:

Normally certifying letters can be prepared within 10 working days from the receipt of the application or processing of payment where applicable.

During our registration period (end of August - start of October) the preparation time is 15 working days.

Changes of name:

Once your certificate has been issued it is not normally possible amend your name. The only retrospective changes that can be made are where an administrative error has occurred or where we are required to make a retrospective change under the provisions of the Gender Recognition Act 2004.

If you have changed your name following completion of your course of study, (for example, through marriage, or by Deed Poll), and wish to demonstrate to a prospective employer or educational institution that your degree certificate belongs to you, supporting documentation showing the name change should accompany the certificate.

Please contact the Student Services Enquiry Team for the following documents:

  • certifying letters
  • council tax exemptions
  • degree translations
  • replacement ID cards
  • references
  • transcripts