Certifying letters

At various stages throughout your studies it may be necessary to obtain formal certification of your status as a student at the University. In situations where your student ID card is insufficient evidence, or documentary evidence is required, e.g. visa extensions, students can apply for a letter which will state their course of study and other relevant information.

What information will a Certifying Letter contain?

Your student number
Your name
The name and duration of your course, current year of study and mode of attendance

Please note we are only able to include information that can be verified from University records.

How much will a certifying letter cost?

Currently registered students - No charge.
Former students and graduates - £10.00 for first copy plus £1.00 for each additional copy.

We regret that certifying letters cannot be issued until payment, if appropriate, has been received. Please make cheques in £ sterling payable to: "University of Glasgow".

How can I apply for a certifying letter ?

You may download and print a certifying letter application from the Registry Forms webpage. Please send the completed certifying letter application, together with payment if appropriate, to:

Student Services Enquiry Team, Fraser Building
University of Glasgow
G12 8QQ
or fax to +44 (0)141-330-3542
or email to studentservices@gla.ac.uk

If paying by credit/debit card please include a completed credit/debit card payment form, also available from the Registry Forms webpage, with your application. Alternatively you may visit the Service Desk on level 2 of the Fraser Building and complete a certifying letter application in person. To apply by email you must first print off the form and then scan it before returning it to us, as we require a signature. Electronic signatures are not accepted.
Please note it is not possible to apply for a certifying letter or make payment via the telephone.

How long will it take?

Normally certifying can be prepared within 10 working days from the receipt of the application or processing of payment where applicable. During our registration period (end of Aug- start of Oct) the preparation time is 15 working days.

Postal Charges:

There is no additional charge for standard first class mail or international standard first class airmail. We can not guarantee how long standard mail will take but can offer the following guidelines:

National first class: 3 days +
International first class airmail (Europe): 7 days +
International first class airmail (Rest of the World): 14 days +

It is possible for you to purchase additional postal services which will enable your item(s) to be tracked and this service is offered as the following rates and estimated delivery times:

National first class: £4.50 per address, delivery within 2 days
International first class airmail (Europe): £7.00 per address, delivery within 5 days
International first class airmail (Rest of the World): £7.00 per address, delivery within 7 days