Section 4: Student Records Management
Information about Students
4.1. The University is required to keep up to date and accurate records of all postgraduate research students. When accepting a place at the University a student agrees to share their information with the University, its staff and relevant third parties.
4.2. Reasons for maintaining student records include:
4.2.1. facilitating contact with registered students from time to time with relevant information;
4.2.2. ensuring scholarship payments are made promptly and in line with any change of status;
4.2.3. fulfilling commitments to funding bodies, sponsors and regulatory authorities to provide up to date and accurate information on postgraduate research activity, completion rates, funding information, etc; and
4.2.4. compiling management information so that the University can monitor its performance;
4.3. Graduate Schools are responsible for updating the information held by the University for each student. To facilitate this, students must ensure their personal information is kept up to date with the Graduate School Office and on the University’s student records facility (MyCampus) once registered at the University.
4.4. Schools or Graduate Schools may make University contact information for PGR students available on their websites. Students, however, may request that this information is not publicised by contacting their Graduate School Office. Students may also request at any time that information, once publicised, be removed from these websites. This information is made available to foster contact and community among PGR students as well as assist students in beginning to build a professional profile online.
Data Protection
4.5. The University will only use students’ personal data in accordance with its duties under the Data Protection Act 1998. The University Calendar contains information about how student data are used. Please refer to the General Information section of the University Calendar for further information
Disability
4.6. The student is responsible for ensuring that the relevant Graduate School is informed of any disability that may be significant to the individual or to his/her research degree so that appropriate support may be put in place if this is required.
4.7. Graduate Schools will ensure that applicants with disclosed disabilities are provided with details about the Student Disability Service ahead of registration so that the necessary arrangements for supporting their study can be made.
Ethnicity
4.8. The University collects data on the ethnic backgrounds of its student body. This is done for monitoring purposes so that the University can ensure that it fulfils its legal duty to promote equality on campus.
4.9. Students may seek further information regarding equality monitoring from the University’s Equality and Diversity Unit.