Open Access Process Overview

Open Access Process Overview

Open Access Process

These requirements apply to all journal articles or conference proceedings that are accepted for publication but are not yet in press, regardless of funder.

All University of Glasgow authors who are acting as lead University of Glasgow author should notify the library as soon as an article or conference proceeding is accepted:


This can be achieved by forwarding the acceptance notification and a copy of the author final version (final agreed text before the publisher adds their logo) to us.  If your author final version is no ready but you have an earlier version of the manuscript feel free to forward that noting it is not final as that should contain most of the information we require to address open access requirements.

Where relevant, the Library will usually confirm within 2 working days if Open Access can be funded from central sources such as the RCUK block grant, or if deposit of the author final version in the institutional repository will satisfy funder requirements.

Please use the '!' high importance flag if your application needs urgent consideration e.g. if you are planning a press release in the next few days.

The information we are looking for either from the files you supply or in the email is:

  1. Funder name and award reference of any past or present grants or studentships* acknowleged in the paper  (e.g. EPSRC, Leverhume Trust)
  2. Journal name
  3. Title of article
  4. Details of any data set associated with the publication

Don't worry about the detail - if all you remember to do is email saying 'I have a paper accepted' we will help you with the open access requirements.

*If you do not know the official award number do not acknowledge 'DP was funded by a BBSRC DTA' but instead contact local research administration or  and we should be able to provide the correct number to include in the paper.


Login directly to the University publications system and upload the author final version (final agreed text before the publisher adds their logo).  The library will then check open access requirements.  This version of the article will be held in review by the library and only made public if and when the publisher allows.

The Library will work with the author to ensure the publication complies with the requirements for Open Access, whether this is by deposit into the institutional repository (Enlighten) or by paying an article processing charge to the publisher.

Please note if there is no open access option available from a particular publisher authors can currently still go ahead and publish with the journal they judge to be most suitable for publication.

Any questions about the process should be directed to

Acknowledgement of Funder

All papers should include acknowledgement of the funder name(s) and funder grant reference. This should be in the format: 'This work was supported by the Medical Research Council [grant number XXX].'

A list of standard names for major UK research funders is available on the Research Information Network pages.

Where research is not funded by any specific project grant, the suggested text is: 'This research received no specific grant from any funding agency in the public, commercial or not-for-profit sectors.'

Availability of Research Materials

Papers should include a statement on how the underlying materials - such as data, samples or models - can be accessed. It is not necesssary that the data be openly accessible if there are compelling reasons against this. For more information, please see the Data Management Support pages.

EPSRC papers published after 1st May 2015 without a data statement (if relevant) may result in sanctions.

Please contact  if you need any assistance with your data e.g.  a persistent identifier to include in your paper, or storage space.


Authors are usually expected to sign and return a copyright agreement to the publisher. If we agree to pay the open access fee the  licence type CC-BY must be chosen.  Other licence types such as CC-BY-NC or other extensions are often unacceptable to funders if we are spending their money on open access.

If asked to provide a copyright line as it should appear on the article the format is:

copyright symbol, year, author name, standard copyright statement

For example:

© 2016  Initial. Surname. This is an open-access article distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.

If there is more than 1 author add et. al. after the surname.

Need advice on copyright?  Contact:

Enlighten team X3852