Moodle 2

Moodle 2

Timescales

Advice for College and Services Moodle Support staff

Access to Moodle 2

Creating Courses on Moodle 2

Moving Existing Courses to Moodle 2

Existing Courses that need to be kept for several years

Enrolling Students into Courses

Courses on more than one Moodle

Removal of existing Moodle Service

Training

Feedback

New Features

Significantly improved/changed features

Backup & Archive

Roles

 

Timescales

Moodle 2 is available now.

 

Advice for College and Services Moodle Support staff

If you currently have rights in Moodle for creating and managing Moodle courses you should note that these will not be automatically recreated on Moodle 2. Please contact us via the IT Service Help Desk as soon as possible so that suitable access can be provided.

 

Access to Moodle 2

The url for Moodle 2 is http://moodle2.gla.ac.uk. Login with your normal GUID and password.

 

Creating Courses on Moodle 2

You should contact your usual Moodle support person as you do now. If you do not know who this is or require any other assistance please contact us via the IT Services Help Desk.

 

Moving Existing Courses to Moodle 2

Existing courses need to be recreated in Moodle 2. This isn't as bad as it sounds. Moodle 2 now supports full “drag and drop” facilities and course creating can be surprisingly fast.

 

Existing Courses that need to be kept for several years

If you have particular requirements for maintaining Moodle courses over long periods of time, please contact us via the IT Services Help Desk at the earliest opportunity to discuss the options.

 

Enrolling Students into Courses

All course enrolments should now be done using course codes. These can be obtained from the University course catalogue. You can place a single code in the Course's short name and/or multiple codes in the Course's ID Number field if you require.

If you have other requirements please discuss this with us via the IT Services Help Desk.

 

Courses on more than one Moodle

During the transition period, you may have courses on multiple Moodle systems. We have provided a block (displayed by default) that shows all the current user's courses regardless of Moodle. Clicking the course link takes them there.

To avoid confusion, please 'hide' any courses you are not currently delivering.

 

Removal of existing Moodle Service

There are no plans to “switch off” the existing Moodle sites at present but we anticipate that all current courses will be delivered on Moodle 2 by the start of the 2014/15 session. At that time we will start “running down” the old Moodle service and no new materials or courses will be permitted.

 

Training

The Learning & Technology Unit provides full training in Moodle 2. To book on the ‘Introduction to Moodle 2’ course similar please go to http://www.gla.ac.uk/services/it/training/teachingaidsincludingmoodle/.

 

Feedback

We are very keen for feedback and will use the following systems to support this:

 

New Features

New Quiz Types

Completion Tracking

Conditional Activities

Drag and Drop

 

Significantly improved/changed features

Sleeker interface

Improved Wiki

Improved Workshop activity (peer assessment activity)

 

Backup & Archive

Course backup

We have taken the opportunity to simplify and clarify options for course:

  1. Disaster Recovery: the recovery from a major system failure. IT Services are responsible for maintaining and implementing the disaster level of recovery. Whole system backups are made overnight on a once nightly basis. Moodle will be restored to the last available good backup. The time to effect such recovery will be dependant on the nature of the disaster and may be significant if replacement hardware is to be procured.
  2. Course Recovery: the recovery of all of or a significant part of a Moodle Course. This is currently managed at a local level though IT Services and the Learning & Technology Unit are investigating options for a centrally managed service in order to improve consistency of provision and make more efficient use of disk resource. Course backups considerably impact on available Moodle file store and may be deleted automatically to maintain availability of disk space; therefore any backups should be saved outside of the Moodle file store.
  3. Resource Recovery: the recovery of individual items within a course. It is the individual staff members’ responsibility to keep and maintain usable copies of all resources they upload to Moodle.

Course Archiving and Retention

There are a number of reasons for courses to be kept beyond an academic year or teaching cycle and a number of ways in which Moodle Courses might be kept. These are policy rather than technical issues and as such are beyond the scope of this document. The Head of the Learning & Technology Unit is seeking clarification on policy.

 

Roles

Previously in Moodle there has been some variation across the University in the names and abilities of roles within the system. As we move forward with Moodle 2 we are simplifying and standardising on three roles that apply to members of a course, namely: "Staff", "Non-Editing Staff" and "Student".

"Staff" have the ability to add, remove and update the content of the course, and can see and mark the work submitted by "Students".

"Non-editing Staff" do not have the ability to change the content, but can still see and mark in the same manner that "Staff" can.

"Students" only see the course content that "Staff" have marked as being visible for students and can submit work to various assignments.

Names are in quotes as these are only the default names, it is possible to rename these roles within a particular course if it is more appropriate.

For example, for an internal CPD course then both "Staff" and "Students" in the course will be university staff, so renaming the roles to "Facilitator" and "Participant" might be more appropriate. Another scenario might be adding GTAs as "Non-editing Staff" and renaming the role to "GTA".

Renaming a role at course level applies to everyone with that role in that course; it is not possible to assign different titles for individuals within a course.

The “Manager” role is the Moodle 2 version of the “Moodle Support” role. This role can access all courses within their assigned areas and have the same abilities as Staff, but will not appear in lists associated with the course or receive emails from it. This role is normally assigned at School or College level to someone responsible for Moodle management .