Features include:

• Creating a folder structure
• Allocating permissions to individual folders
• Versioning documents
• Searching for information using tools which search inside documents
• Logging in to the system from any location using a GUID

Currently being used in this way by:

• Student Lifecycle Support and Development Team
• University Executive, Senate and College Committees (Committee Papers System)

Using the EDRMS to review and approve documents across the University and externally if required.

Features include:

• Ability to see where the document is in the approval process
• Automatic versioning of documents
• Audit trail of approvals
• Email notification of rejection/approval
• Ability to set different permissions/security at each stage of the process

Currently being used in this way by:

• PIP
• Research Ethics System (in progress)

The EDRMS can be used behind existing systems to enable the upload of documents without logging in to a separate system.

Features include:

• Documents can be uploaded on the same screen as information is entered
• System information and related documents displayed together
• Enables documents loaded from different University systems to be stored in one central location
• Easier to answer Freedom of Information (FOI) and Data Protection (DP) requests
• Ensures documents are managed in line with University regulations and legal requirements

Currently being used in this way by:

• HR/Payroll System
• MyCampus (student system)
• PIP
• Research Ethics System (in progress)
• Research System
• Tender Viewer (Purchasing Office System)

The team can assist in the move from creating and storing paper documents to managing everything electronically.

Features and benefits include:

• The system provides search tools which search inside documents
• Ability to version documents
• Allocating permissions to individual folders
• A document or folder can be used by more than one person at a time
• Less storage and office space required
• Deletion of documents can be managed automatically

Departments who use this service:

• HR – All staff information scanned in to the EDRMS

Using the EDRMS to create documents in the system and publish them directly to a University web site.

Features include:

• Only one document needs to be created/edited and published
• Documents are published at 5 minute intervals
• Documents can be published and un-published as required
• Documents of any format can be published
• Ability to update a web page as required

Currently being used in this way by:

• University Executive, Senate and College Committees (Committee Papers System)