Section 3 - Additional Information

Index:

Communications

Every member of staff has the right to approach his/her Head of School/RI/Service or the staff in Human Resources Service with any matter of a confidential nature.

Data Protection Act

Members of staff are responsible for ensuring that any holdings of personal data are registered internally with the University's Data Protection Officer, and for the control of students using such data under supervision. The Secretary of Court shall have the power to withdraw access to computing facilities from any person deemed to be in breach of the requirements of the Act, and to require the modification or deletion of personal data in order to ensure compliance with the Act. It is the user's responsibility to comply with these guidelines; in particular the Senate regulations concerning the disclosure of examination marks must be observed. Users must treat as privileged any information not provided or generated by themselves which may become available to them through their use of computing facilities; no part of such information may be copied, modified, disseminated or used without the permission of the appropriate person or body. Copies of guidelines on the Act are available from the Data Protection Officer. Contact should be made via the Court Office Reception Desk in the first instance (ext. 6441).

The Data Protection Principles

The information to be contained in personal data shall be obtained, and personal data shall be processed fairly and lawfully.
Personal data shall be held for one or more specified and lawful purposes.
Personal data held for any purpose shall not be used or disclosed in any manner incompatible with that purpose or those purposes.
Personal data held for any purpose or purposes shall be adequate, relevant and not excessive in relation to that purpose or purposes.
Personal data shall be accurate and where necessary, kept up to date.
Personal data held for any purpose shall not be kept for longer than is necessary for that purpose or purposes.
An individual shall be entitled to be informed by any data user whether he holds personal data of which that individual is the subject, and shall be entitled to access to any such data held by a data user at reasonable intervals, without undue delay or expense. Where appropriate, an individual shall be entitled to have such data erased or corrected.

Appropriate security measures shall be taken against unauthorised access to, or alteration, disclosure or destruction of personal data and against accidental loss or destruction of personal data.

Insurance

General Statement of Covers

The University has a wide ranging portfolio of covers to ensure that the University, its staff, students and all other assets are adequately insured. There follows a brief resume of some of the main covers. If further information is required, staff can consult www.gla.ac.uk/services/finance/staffsections/insuranceandrisk/ or contact the Treasury Accountant in the Finance Office.

Internal Vacancy List

Vacancies and other Human Resources information can be found on the following web page:

http://www.gla.ac.uk/jobs/vacancies/

National Insurance Contributions

Some married women and widows have the right to pay National Insurance contributions at a reduced rate. Those married women and widows who opted to pay reduced rate before 6th April 1977 may retain the right to pay at that rate. If, however, a woman's marriage ends by divorce or annulment she immediately loses her right to pay reduced rate contributions. A woman who experiences a change in circumstances is required by law to inform her employer who must commence making deductions at the standard (full) rate.

The right to pay contributions at reduced rate ends if:-

her marriage ends in divorce or she becomes a widow and after the first 26 weeks does not become entitled to widow's benefit;
she loses her right to widow's benefit (unless the benefit ends because she remarries);
she has no earnings on which Class 1 contributions are payable nor has she been self-employed for any two consecutive tax years from 5th April 1978 onwards.

Accordingly, members of staff are required to communicate the change in writing marking the correspondence for the personal attention of the Pay and Pensions Manager, Finance Office, University of Glasgow.

Training

The University of Glasgow Staffing Strategy recognises that each type of employee has a major and valued role to play in achieving the University's primary mission of the delivery of excellent research and teaching. The University's Principal encourages all staff to consider their development as individuals and as members of work teams and further encourages managers to support their staff in training and development activities.

Within the University there are several services providing central training and development opportunities, the largest being the Staff Development Service, the Computing Service and the Teaching and Learning Service.